BID RESPONSE SHEET
2007 State Superintendent’s Conference on Special Education and Pupil Services Leadership Issues
November 13 – 14, 2007
All costs quoted by the bidder must satisfy the accommodations / conference facility specifications. Failure to meet the
specifications may be reason to eliminate the bidder from consideration. Do NOT include tax in the bid quote. The
number of participants provided in this Request for Bid are estimated, based on past years attendance. Actual meal count
will be based on the actual number of registered attendees and will be confirmed prior to the event.
Subcontracting will be allowed in this contract. The Department of Administration, on behalf of the Department of Public
Instruction will make the final determination of acceptance of the subcontract. The prime contractor will be responsible for
contract performance when subcontractors are used. However, when subcontractors are used, they must abide by all
terms and conditions of the contract. If subcontractors are to be used, the proposer must clearly explain their participation.
MEETING ROOMS General assembly room 600 capacity for lunch/keynote $
Small group meeting rooms 300 capacity for meeting $
200 capacity for meeting
160 capacity for meeting
120 capacity for meeting
112 capacity for meeting
56 capacity for meeting
EQUIPMENT Assembly Room: lavaliere mic, wireless handheld mic, 2 screens, 2 LCDs, equip to $
project speaker& PowerPoint (video camera, operator, splitter, switcher, cables) $
Sectional Rooms: screen, LCD projector, lavaliere mic $
PARKING Per 24 hours $ X participants = $
Per hour $ X participants = $
LODGING Single occupancy $_________
Double occupancy $________
FOOD and BEVERAGE
DAY ONE 11/14/07 Buffet Table
Breakfast XX $ X 550 participants = $
Break A.M. XX $ X 550 participants = $
Lunch XX XX $ X 550 participants = $
Break P.M. XX $ X 550 participants = $
DAY TWO 11/15/07
Breakfast XX $ X 525 participants = $
Break A.M. XX $ X 525 participants = $
Lunch XX XX $ X 525 participants = $
OTHER (Specify) Both days: 26 display tables, registration area, locked room for equipment storage, coat racks $
Both days: Av technician and video camera operator $
TOTAL COST $