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Home Prime - Cleaning and Window Cleaning Services

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					SECTION I: CONTRACTING AUTHORITY
I.1)      Name, Address and Contact Point(s)
          Official Name:
          Home Group Limited
          Postal Address:
          2 Gosforth Park Way, Gosforth Park Way
          Town:                                                       Postal Code:                     Country:
          Newcastle upon Tyne                                         NE12 8ET                         GB
          Contact Point:                                              Telephone:
          Sourcing and Supplier Performance                           0845 1551234
          For the attention of:
          Johanna Dolan
          E-Mail:                                                     Fax:
          Johanna.Dolan@homegroup.org.uk                              n/a
          General Address of the contracting authority (URL)
          http://www.homegroup.org.uk
          Address of the Buyers Profile (URL)
          http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0605

                                                                                  As in above mentioned contact point(s)
          Further information can be obtained at:
                                                                                  Other: Please complete Annex A.I
          Specifications and further documents can be obtained at:                As in above mentioned contact point(s)
                                                                                  Other: Please complete Annex A.II
          Tenders or requests to participate must be sent to:                     As in above mentioned contact point(s)
                                                                                  Other: Please complete Annex A.III

I.2)      Type of contracting Authority and Main Activity or Activities
               Ministry or any other national or federal authority,          General public services
               including their regional or local sub-divisions
                                                                             Defence
               National or federal agency/Office
                                                                             Public order and safety
               Regional or local Authority
                                                                             Environment
               Regional or local Agency/Office
                                                                             Economic and financial affairs
               Body governed by public law
                                                                             Health
               European Institution/Agency or International
               Organisation                                                  Housing and community amenities
                                                                             Social protection
                                                                             Recreation, culture and religion
                                                                             Education

          The contracting authority is purchasing on behalf of other contracting authorities     No
SECTION II: OBJECT OF THE CONTRACT
II.1)     Description
II.1.1)   Title attributed to the contract by the contracting authority
          Cleaning and Window Cleaning Services for Home Prime
II.1.2(a)) Type of works contract

II.1.2(b)) Type of supplies contract

II.1.2(c)) Type of service contract
           Service category14

II.1.2)   Main site or location of works, place of delivery or performance
          England

          NUTS Code UK

II.1.3)   This notice involves
          A public contract
          The setting up of a Dynamic Purchasing System
          The establishment of a framework agreement

II.1.4)   Information on framework agreement (if applicable)
          Framework agreement with a single operators
          Framework agreement with several operators

          Number of participants to the framework agreement envisaged

          Duration of the framework agreement

          Justification for a framework agreement the duration of which exceeds four years

          Estimated total value of purchases for the entire duration of the framework
          agreement

          Frequency and value of the contracts to be awarded

II.1.5)   Short description of the contract or purchase(s)
          The requests to participate are invited by Home Prime on behalf of Home Group
          Limited. Home Prime is a business unit of Care and Support within Home Group
          Limited and is instructed to invite any subsequent tenders.
          Home Group Limited is registered with the Tenant Services Authority. (Register No.
          L3076) and a charity registered under the Industrial & Provident Societies Act 1965
          (Register No. 22981R).
          Home Prime delivers a range of quality services for older people of all ages.
          With a choice of retirement housing and a variety of services from support at home
          to residential care, we help older people remain independent by meeting their
          individual needs.
          As changes have occurred in living standards life expectancy has increased. To
          keep up with these changes Home Prime are constantly changing how we provide
          our services to meet the needs of our customers, striving towards our aim of
          ‘Delivering Quality Services for Older People.’
          Home Prime currently hold over 7,000 properties and work with over 9,000 older
          people providing services with our partners, local authorities, health authorities,
          social services, older people and specialist voluntary
          organisations.
          Home Prime design, build and manage specialist schemes for older people, making
          sure the schemes are planned around them and making their experience a positive
          one.
          Home Prime are seeking to appoint a provider for cleaning services and window
          cleaning services to its 7000 properties and specialist schemes nationally for a
          period of 3 years.
          Home Prime nationally spends approximately £275,000 per year on cleaning and
          window cleaning services. This may be subject to change.
          The contracts will apply to all of Home Prime properties and each participant is
          welcome to express an interest in any number of the three whole management
          regions or a number of individual schemes in either cleaning services or window
          cleaning or both services together.
          These are:
          1. North East England
          2. North West England
          3. Southern England
           NOTE: To register your interest in this notice and obtain any additional information
           please visit the myTenders Web Site at
           http://www.mytenders.org/Search/Search_Switch.aspx?ID=81744.
II.1.6)    Common Procurement Vocabulary (CPV)
                                           Main vocabulary       Supplementary vocabulary (when applicable)
           Main object                     90911000
           Additional objects

                                           90911100
                                           90911200
                                           90911300
                                           90916000
                                           90918000
                                           90919100
                                           90919200
                                           90600000

II.1.7)    Contract covered by the Government Procurement Agreement (GPA)


II.1.8)    Division into lots
           Yes
           Tenders may be submitted for:
           one lot only                       one or more lots                             all lots

II.1.9)    Will variants be accepted
           No
II.2)      Quantity or Scope of the Contract

II.2.1)    Total quantity or scope
           Contract Length- 3 years.


II.2.2)    Options
           Possible extension of Contract, as specified by Home Group Ltd ONLY.
           Provisional timetable for recourse to these options

           Number of possible renewals

           In the case of renewable supplies or service contracts, estimated time frame for
           subsequent contracts

II.3)      Duration of the contract or limit for completion
           Starting 01-09-2011 Ending 31-08-2014

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)     Conditions Relating to the Contract
III.1.1)   Deposits and guarantees required

III.1.2)   Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)   Legal form to be taken by the grouping of suppliers, contractors or service providers
           to whom the contract is to be awarded

III.1.4)   Other particular conditions to which the performance of the contract is subject
III.2)     Conditions for Participation

III.2.1)   Personal situation of economic operators, including requirements relating to
           enrolment on professional or trade registers
           Information and formalities necessary for evaluating if requirements are met:
           All required information and documentation will be listed in the PQQ.
III.2.2)   Economic and financial capacity
           Information and formalities necessary for evaluating if requirements are met:
           (1) All candidates will be required to provide a reference from their bank.
           (2) All candidates will be required to provide evidence of relevant professional risk
           indemnity insurance.
           (3) All candidates will be required to provide statements of accounts or extracts
           from those accounts relating to their business.
           All required information and documentation will be listed in the PQQ.
           Minimum level(s) of standard possibly required



III.2.3)   Technical capacity
           Information and formalities necessary for evaluating if requirements are met:
           All required information and documentation will be listed in the PQQ.
           Minimum level(s) of standard possibly required



III.2.4)   Reserved contracts
           The contract is restricted to sheltered workshops
           The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)     Conditions Specific to Service Contracts

III.3.1)   Is provision of the service reserved to a specific profession?
           No
III.3.2)   Will legal entities be required to state the names and professional qualifications of
           the personnel responsible for the execution of the service?
           Yes
SECTION IV: PROCEDURE
IV.1)      Type of Procedure

           Open                                                       Restricted
           Accelerated restricted                                     Negotiated
           Accelerated negotiated                                     Competitive dialogue

           Justification for the choice of accelerated procedure

IV.1.1)    Have candidates already been selected?
           No
IV.1.2)    Limitations on the number of operators who will be invited to tender or to participate
           Envisaged minimum number 1 and maximum number

           Objective criteria for choosing the limited number of candidates

IV.1.3)    Reduction of the number of operators during the negotiation or dialogue
           Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to
           be negotiated

IV.2)      Award Criteria
           A) Lowest Price   No
          B) The most economically advantageous tender in terms of:


          B1) Criteria as stated in contract documents:   Yes

          B2) Criteria as stated below:   No
                              Criteria                                Weighting

IV.2.2)   An electronic auction will be used
          No
IV.3 Administrative Information

IV.3.1)   Reference number attributed to the notice by the contracting authority
          DNWD-8EAKE5
IV.3.2)   Previous publication(s) concerning the same contract
          Prior Information Notice
          Notice on a Buyer Profile



          Other previous publications

IV.3.3)   Conditions for obtaining specifications and additional documents
          Obtainable until

          Price (where applicable)    Currency:

          Terms and method of payment:

IV.3.4)   Time-limit for receipt of tenders or requests to participate
          23-05-2011 17:00
IV.3.5)   Date of dispatch of invitations to tender or to participate to selected candidates
          Estimated date 01-06-2011

IV.3.6)   Language or languages in which tenders or requests to participate can be drawn up
          EN


IV.3.7)   Minimum time frame during which the tenderer must maintain the tender

IV.3.8)   Conditions for opening tenders
          Persons authorised to be present at the opening of tenders (where applicable)


          Date:
          Place

SECTION VI: OTHER INFORMATION
VI.1)     Indicate whether this procurement is a recurrent one and the Estimated
          timing for further notices to be published

VI.2)     Does the contract relate to a Project/Programme financed by Community
          Funds?
          No
          If yes, indicate the project/programme and any useful reference



VI.3)     Additional Information
          It is Homes' preference that all prospective bidders utilise the provision of our
          electronic 'Opportunities Portal' to download and submit all documentation within
          the tender.
          This portal can be found at :
          www.housingprocurement.com
          Prospective bidders must log onto the site and register as a supplier. Instructions
          and help is available from the Home page. The PQQ document will then be
          available to download for completion. The completed document must then be
          submitted back to the portal, again instructions are detailed on the site to achieve
          this.
          Queries from bidders can also be raised within the portal where they will be
          answered accordingly, allowing total transparency to all other participating bidders.
          (Reference: DNWD-8EAKE5)
          (MT Ref:81744)
VI.4)     Procedures for appeal

VI.4.1)   Body responsible for appeal procedures
          Official Name:
          Postal Address:
          Town:                                      Postal Code:              Country:
          E-Mail:                                    Telephone:
          Internet address (URL):                    Fax:

          Body responsible for mediation procedures
          Official Name:
          Postal Address:
          Town:                                      Postal Code:              Country:
          E-Mail:                                    Telephone:
          Internet address (URL):                    Fax:

VI.4.2)   Lodging of appeals
          Precise information on deadline(s) for lodging appeals:

VI.4.3)   Service from which information about the lodging of appeals may be obtained
          Official Name:
          Postal Address:
          Town:                                      Postal Code:              Country:
          E-Mail:                                    Telephone:
          Internet address (URL):                    Fax:

VI.5)     Dispatch date of this Notice
          14-04-2011

                                           ANNEX A
                            Additional Addresses and Contact Points

I)        Address and contact points from which further information can be obtained

          Official Name:
          Home Group Limited
          Postal Address:
          2 Gosforth Park Way , Gosforth Park Way
          Town:                                      Postal Code:              Country:
          Newcastle upon Tyne                        NE12 8ET                  GB
          For the attention of:                      Telephone:
          Johanna Dolan                              0845 1551234
          E-Mail:                                    Fax:
                                                     n/a
          Internet Address (URL): http://www.homegroup.org.uk


II)       Address and contact points from which specifications and additional
          documentation may be obtained

          Official Name:
            Home Group Limited
            Postal Address:
            2 Gosforth Park Way , Gosforth Park Way
            Town:                                       Postal Code:                 Country:
            Newcastle upon Tyne                         NE12 8ET                     GB
            For the attention of:                       Telephone:
            Johanna Dolan                               0845 1551234
            E-Mail:                                     Fax:
                                                        n/a
            Internet address (URL):http://www.homegroup.org.uk


III)        Address and contact points to which Tenders/Requests to Participate must
            be sent

            Official Name:
            Home Group Limited
            Postal Address:
            2 Gosforth Park Way , Gosforth Park Way
            Town:                                       Postal Code:                 Country:
            Newcastle upon Tyne                         NE12 8ET                     GB
            For the attention of:                       Telephone:
            Johanna Dolan                               0845 1551234
            E-Mail:                                     Fax:
                                                        n/a
            Internet address (URL):http://www.homegroup.org.uk




                                          ANNEX B
                                    Information About Lots
Lot No: 1   Title: North   East
1)          Short Description
            Please refer to Appendix 1 of PQQ for scheme lots for North East Region. Can bid
            for some or all of this lot.
2)          Common Procurement Vocabulary (CPV)
                                      Main vocabulary   Supplementary vocabulary (when applicable)
            Main object               90911000
            Additional objects

                                      90911100
                                      90911200
                                      90911300
                                      90916000
                                      90918000
                                      90919100
                                      90919200

3)          Quantity or scope
            As above.

4)          Indication about different contract dates
5)          Additional Information about lots

                                          ANNEX B
                                    Information About Lots
Lot No: 2   Title: North   West
1)          Short Description
            Please refer to Appendix 1 of PQQ for scheme lots for North West Region. Can bid
            for some or all of this lot.
2)          Common Procurement Vocabulary (CPV)
                                     Main vocabulary   Supplementary vocabulary (when applicable)
            Main object              90600000
            Additional objects

                                     90911000
                                     90911100
                                     90911200
                                     90911300
                                     90916000
                                     90918000
                                     90919100
                                     90919200

3)          Quantity or scope
            As above.

4)          Indication about different contract dates

5)          Additional Information about lots

                                          ANNEX B
                                    Information About Lots
Lot No: 3   Title: South

1)          Short Description
            Please refer to Appendix 1 of PQQ for scheme lots for South Region. Can bid for
            some or all of this lot.
2)          Common Procurement Vocabulary (CPV)
                                     Main vocabulary   Supplementary vocabulary (when applicable)
            Main object              90600000
            Additional objects

                                     90911000
                                     90911100
                                     90911200
                                     90911300
                                     90916000
                                     90918000
                                     90919100
                                     90919200

3)          Quantity or scope
     As above.

4)   Indication about different contract dates

5)   Additional Information about lots

				
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