Details - 8TH DISTRICT Of OMEGA PSI PHI by liamei12345

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									      Omega Psi Phi Fraternity, Inc.

Kansas City at Night        Country Club Plaza       The Negro League     American Jazz Museum
                                                     Baseball Museum




Brother John Williams   Bro. Louneer T. Pemberton   Bro. Derrick Thomas     Bro. Kit Rogue
        Statue            Senior Citizens Tower          Academy               Building


                             rd
                        63 Eighth District Meeting
Kansas City’s
                           Registration Package
Famous Bar-B-Q



                                Hosted By:
                  Beta Omega Chapter Kansas City, Missouri
                             April 12-15, 2012
                        Holiday Inn Kansas City CoCo Key Water Resort
                                       9103 E. 39th Street
                                     Kansas City, MO 64133
                         OMEGA PSI PHI FRATERNITY, INC
                                      63rd Eighth District Meeting
                               Kansas City, Missouri April 12th – 15th 2012
                                   “Home of the Fountain City Ques”

                           Host Chapter: Beta Omega Chapter
       Location: Holiday Inn Kansas City CoCo Key Water Resort Kansas City, MO
                        District Marshal: Brother Dr. Michael Till

Welcome to the 63rd Eighth District Meeting. The 2012 District meeting promises to be the best ever, with
various presentations, tutorials, networking events and activities for your family. This will provide all
participants an opportunity to exchange ideas with brothers across the district and learn about innovative
solutions covering multiple aspects of fraternity operations. If you have any questions, contact Brother Dr.
Michael Till (District Marshal) at (517) 505-4479 or mikequetill@netzero.com.

REGISTRATION:
The Registration site for the Eighth District Meeting is now open and can be accessed by going to
Meeting link (located under “Programs and Events”). On-line registration closes March 28, 2012 at
midnight. Any brother wishing to register after that will have to register on-site. Meals and rooms cannot be
guaranteed for late or on site registrants. All brothers are required to register for the 2012 District Meeting and
pay the appropriate fees in order to participate in any aspect of the meeting.
https://www.regonline.com/8dmg2012

Registration Fees:
Graduate Fee: Early Registration April 18, 2011 thru October 31, 2011 $140.00
              Basic Registration November 1, 2011 thru February 29, 2012 $165.00
              Late Registration March 1, 2012 thru April 13, 2012 $185.00
              On-Site Registration $200.00
               No Registration payment needed for Members Initiated after April 18, 2011

Undergraduate Fee: Early Registration April 18, 2011 thru October 31, 2011 $70.00
                   Basic Registration November 1, 2011 thru February 29, 2012 $85.00
                   Late Registration March 1, 2012 thru April 13, 2012 $100.00
                   On-Site Registration $115.00
                No Registration payment needed for Members Initiated after April 18, 2011

NOTE: The no registration fee only applies to brothers who were initiated after the close of the 2011 District
Meeting in St. Louis, MO April 18, 2011. You must complete a registration form and send it in.

                     Holiday Inn, 9103 E. 39th Street Kansas City, MO
Reserve your room now for the 63rd Eighth District meeting! Rooms have been blocked for Thursday April 12
thru Saturday April 15, 2012 for the Eighth District’s meeting attendees. Room Rates: $79.00 Single, Double,
Triple or Quad Occupancy. The hotel will honor this rate until Thursday, March 10, 2012.

To reserve your room, you must call 1-816-737-0200 and reference the Omega Psi Phi Fraternity
meeting. To visit the hotel’s web site for additional accommodation information, go to
http://www.holidayinn.com/hotels/us/en/kansas-city/mkcwa/hoteldetail
                                   63rd Eighth District Meeting Registration Form
                                               Kansas City, Missouri
                                                  12 -15 April 2012
Name                                                                                                           00
              FIRST                  MIDDLE INITIAL                  LAST                                   CONTROL # (FROM FINANCIAL CARD)

Home Address:
                           STREET                                      CITY                                  STATE                   ZIP

Home Telephone # (     )                        Work Telephone # (    )                                     E-mail


Chapter                                                              Location

CHECK ONE: VOTING STATUS:                                   CHAPTER DELEGATE**                                           NON-VOTING MEMBER
** Delegate must also complete FROM 36 CREDENTIALS by no later than (17 March 2012).

                                                                  REGISTRATION FEES
Note: Fees for extra meal and event tickets are shown below.

List # desired here                                                                                            List Amount(s) here

          1                Basic registration fee (includes District reports, Souvenir Booklet & Bag               $
                           Founders Banquet, Undergraduate Luncheon, Prayer Breakfast
                           Step Show and Dance, Talent Hunt, Brotherhood Luncheon)
                           Fee Depends on Submission and Pay Date.

                           Founders Banquet & Dance (Black-Tie) Ticket @ $35.00 each extra ticket               $

                           Undergraduate Luncheon Ticket @ $20.00 each extra ticket                            $

                           8th District Meeting Prayer Breakfast @ $20.00 each extra ticket                    $

                           Step Show and Get Acquaint ant Dance @ $20.00 each extra ticket                      $

                           Brotherhood Luncheon @ $15.00 each extra ticket                                      $

_________________          Thursday Night Special Event “Brothers Only” $15                                     $ _______________

                                                                                              Grand Total      $


PLEASE NOTE REGISTRATION FEES AND ON-SITE TICKET PRICES:

Early Registration April 18, 2011 thru October 31, 2011 (Graduate $140.00 – Undergraduate $70.00)
Basic Registration November 1, 2011 thru February 29, 2012 (Graduate $165.00 – Undergraduate $85.00)
Late Registration March 1, 2012 thru April 13, 2012 (Graduate $185.00 – Undergraduate $100.00)
Onsite Registration 14 – 17 April 2012 (Graduate $200.00 – Undergraduate $115.00)
Founders Banquet Ticket*                          45.00
Undergraduate Luncheon Ticket*                    25.00
Step Show and Dance Ticket*                        20.00
Brotherhood Luncheon                              20.00
* The host chapter does not guarantee that tickets will
be available for sale on-site.

If you are paying by personal check, cashier’s check, chapter checks or money order, please staple check to this
form. RECIEPTS WILL BE EMAILED TO YOU

This form can be mailed to ATTN: District Marshal, Dr. Michael Till, Beta Omega Chapter, P.O. Box
46129, Kansas City, MO 64134 by March 10, 2012
# of
Delegate
Votes
Submitted

                                                            Form 36
                                OMEGA PSI PHI FRATERNITY, INC.
                                                           63rd Eighth District Meeting

Chapter                                                          Chapter                         Today’s                      Total #
Name                                                             Type                            Date                         Of Votes

Control #        Name                                                        Email Address
                 Last, First, Middle Initial                                 (used to contact delegate if needed)            Delegate Type




Please note that only ONE Delegate can vote twice IF the chapter is eligible per distance requirements. These requirements are clearly defined in the
8th District Bylaws. PRIMARY delegates can cast votes. ALTERNATE Delegates can replace a primary delegate with chapter authorization.
Chapters should NOT designate more delegates than they have votes. Doing so may prevent their delegates from being able to vote until the
discrepancy is resolved.
TO WHOM IT MAY CONCERN: This is to certify that the Brothers listed above are bona fide members of our chapter and are in
good financial standing as defined in the 8th District Bylaws. They have been duly elected to serve as a Delegate or Alternate Delegate to
the 63rd Eighth District Meeting as indicated above and are to have all the rights and privileges pertaining thereto. Please note that our
Chapter has reviewed its records and we show no outstanding insurance or CEF payments due to the National Organization as of the date
of this statement.

Fraternally,


          Basileus Name (Please Print)                                                Basileus Signature ________________________
          Keeper of Records and Seal Name                                             Keeper of Records and Seal
          (Please Print)                                                              Signature ________________________________
Important Note:                                                                             63rd Eighth District Meeting - Attn: Form 36
This form is to be RECEIVED by the DKRS                                                     Bro. James Ball, DKRS
NO LATER THAN FEB 21, 2012                                                                  James R. Ball
                                                                                             th
                                                                                            8 District Keeper of Records & Seal
                                                                                            755 Oriental Lily Drive
                                                                                            O'Fallon, MO 63366
                                                                                            Email a copy to 8thDistrictKRS@oppf.org
IN ORDER FOR CHAPTERS TO HAVE VOTING PRIVILEGES DURING ANY CONCLAVE OR DISTRICT MEETING, THE CHAPTER'S ANNUAL
INSURANCE & CEF OBLIGATIONS MUST BE PAID TO INTERNATIONAL HEADQUARTERS PRIOR TO THAT MEETING.
A CURRENT COPY OF FORM 50 SHOULD ACCOMPANY THIS FORM.
                          OMEGA PSI PHI FRATERNITY, INC
                                        63rd Eighth District Meeting
                                 Kansas City, Missouri April 12th – 15th 2012

                             DISTRICT SOUVENIR BOOK AND PRICES
                                                PAPER SIZE 8 ½X 11

                               Advertisement Size        Color      Black & White
                                   Full Page              $150      $100.00
                                    ½ Page                $100      $75
                                    ¼ Page                $75       $50
                                  Business Card           $30       $25
                                                     Patron $10
                                              Inside Front Cover $250
                                              Inside Rear Cover $250
                                              Outside Rear Cover $300

All money and ads must be received by March 23, 2012. Send camera-ready copy of ad as you wish it displayed in the
book. Pictures must be good quality (prefer digital copy). Pictures may be color or black and white. Note: Please provide a
copy of your ad in a JPG or BMP format and email your ad to ellis.orrin4u@yahoo.com (which is the preferred method)
in addition you may send CD’s. You may also mail the ad to the address below. A $25.00 Set-Up fee will be charged if ad
is not properly formatted. Please return the advertisement layout sheet with the bottom coupon and cashier’s check,
certified check or money order made payable to: Beta Omega Chapter of Omega Psi Phi Fraternity, Inc.

                                                        Mail To:
                                                         ATTN
                                                    Bro. Orrin Ellis
                                                  Beta Omega Chapter
                                                    P.O. Box 46129
                                               Kansas City, Missouri 64134


You are authorized to publish our (amount of space) ______________ page advertisement in the 2012
Souvenir Booklet to be printed for the 63rd Eighth District Meeting of the Omega Psi Phi Fraternity,
Inc., to be held April 12-15, 2012 in Kansas City, MO Enclosed you will find a payment to: Beta Omega Chapter, in the
amount of $____________ for the advertisement and a copy/layout of my/our ad.

Name: _______________________________________________ Date: __________________________
Address: _____________________________________________________________________________
City: ________________________________________State: ___________ Zip Code: _______________
Home Ph: ______________________________Work Ph: ______________________ Fax: _________
Name of Contact Person (Print) __________________________________ Email: __________________
Signature: ___________________________________________________________________________


                                     A receipt will be mailed by Beta Omega Chapter
                                                Thanks for your patronage
                             OMEGA PSI PHI FRATERNITY, INC
                                           63rd Eighth District Meeting
                                    Kansas City, Missouri April 12th – 15th 2012

                                                      VENDOR FORM

Please print or type – Use black ink only!

Contact Person: ____________________________________________ Vendor ID#: _____________________________

Vendor Name: ____________________________________________________________________________________________

Address: _________________________________________________________________________________________________

City: _______________________________________ State: ________________ Zip Code: ______________________________

Telephone Number: ________________________________________________________________________________________

Booths: _________________________________ @ 150.00 per booth = $ _____________________

Extra Tables: _________________________________ @ 50.00 per table = $ _____________________

Booths and tables will be issued on a first come first served basis. Vending booth space is to be a standard 10x10 space. One table will
be provided with each booth purchased. They will be available for sales beginning Thursday, September 10, 2011 at 4:00 p.m.
through Sunday, April 6, 2012. Payment may be made by cashier’s check or money order. NO VENDOR WILL BE ALLOWED
TO SELL WITHOUT PAYMENT BEING RECEIVED IN ADVANCE. This form must be accompanied by payment of the
required fee and a copy of the current license issued by Omega Psi Phi Fraternity, Inc. Failure to comply with each requirement will
result in a denial of the privilege to sell at scheduled meetings and functions hosted by Seventh District of the Omega Psi Phi
Fraternity Inc. Any vendor selling Omega paraphernalia that depicts the canine image or likeness will be closed and prohibited
from further sales at the function. Additionally, the vendor will not be refunded any of the fees paid to the Eighth District of Omega
Psi Phi Fraternity, Inc.

Cashier’s Check or Money Order Only, Payable to:
ATTN
Theodis Watson, Sr.
Beta Omega Chapter
P.O. Box 46129
Kansas City, Mo 64134

Note: This form must to be received on or before April 6, 2012.
                           OMEGA PSI PHI FRATERNITY, INC
                                     63rd Eighth District Meeting
                              Kansas City, Missouri April 12th – 15th 2012

                                     VENDOR NEEDS ANALYSIS

VENDOR NAME: __________________________________________________________________________

Will you require electricity? YES ____________ NO ___________

*Number of 10X10 booths you will require? ________________________________________

*Number of tables you will require? ________________________________________

Number of credentials you will require? ____________________________________

Number of chairs you will require? ________________________________________

Additional requirements?

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________


Note: This form must be received on or before April 6, 2012.

Beta Omega Chapter
P.O. Box 46129
Kansas City, Mo 64134

ATTN: Bro. Theodis Watson

*Please note that every vendor purchasing a “booth” will be provided a space that is 10’ x 10’ for every booth
purchased. One table will be provided for every booth purchased. A vendor needing additional tables may
supply their own or rent them for 50.00 each as supplies allow. Any vendor needing more than 10’x 10’ of
space must purchase additional adjacent booths. Adjacent space cannot be guaranteed if the space is not
reserved prior to the April 6, 2011.
                             OMEGA PSI PHI FRATERNITY, INC
                                           63rd Eighth District Meeting
                                    Kansas City, Missouri April 12th – 15th 2012

                                                MARCHDOWN FORM
Please print or type - Use black ink only! Contact Person:

Contact Person: ________________________________________________________________________________________

Chapter Name: _________________________________________________________________________________________

Address: ______________________________________________________________________________________________

City: ________________________________________________State: _________________ Zip Code: __________________

Telephone Number: ___________________________ (Home)         ________________________________ (cell)

All March Down participants must be financial members of Omega Psi Phi Fraternity, Inc. and a financial member of the
participating chapter. Any team that exhibits any vulgar language and/or canine references, dressed inappropriately
or behaving in a manner that is not representative of member of Omega Psi Phi Fraternity, Inc., (as deemed by the
host chapter will be automatically disqualified and asked to end their performance immediately. All performances
should be limited to ten (10) minutes. For Men of Omega: A first place trophy, team name plate added to the Eighth
District Competition trophy, and the opportunity to return the following year to defend their title will be given to the first
place winner. Prizes will be awarded to category winners

BROTHER’S NAME(S)                                    CONTROL #                              CHAPTER

____________________________________ __________________________ _______________________________

____________________________________ __________________________ _________________________________

____________________________________ __________________________ _________________________________

____________________________________ __________________________ _________________________________

____________________________________ __________________________ _________________________________

____________________________________ __________________________ _________________________________

____________________________________ __________________________ _________________________________

____________________________________ __________________________ _________________________________

____________________________________ __________________________ _________________________________

Note: This form must be received on or before April 6, 2012.

Beta Omega Chapter
P.O. Box 46129
Kansas City, Mo 64134

ATTN: District Marshall, Bro. Michael Till, March Down FORM
Or email mikequetill@netzero.com

								
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