Orphan Offsite Barcode: Mis-Matched Smart Barcode
Step a) Resolving "Item in hand"
Perm W, remove and
discard mis-matched
barcode; Assign and Does item record Does item record
No for item in hand Yes Will item in No for item in hand No Perm W, remove and
apply new AR barcode
also have smart hand return to also have smart discard mis-matched
and transfer to ReCAP as
barcode? RECAP? barcode? smart barcode;
new accession.
[If more than Reshelve.
one holding in
Yes Yes
Track smart barcode for owning library,
department staff; Perm W, consult
Was correct smart Was correct smart Track smart barcode for
remove and discard mis- supervisor] No
barcode found on barcode found on department staff; Perm W,
matched smart barcode; No sheets of leftover sheets of leftover remove and discard mis-
Assign and apply new AR smart barcodes. smart barcodes. matched smart barcode;
barcode and transfer to
Reshelve.
ReCAP as new accession.
Yes Yes
Perm W, remove and discard
mis-matched barcode; Apply Does mis-matched smart
correct smart barcode and No Remove and discard
barcode on item more or
transfer to ReCAP as new smart barcode from
less correspond to itemin
accession. sheet. Perm W, remove
hand?
and discard mis-
matched smart
Yes barcode; Reshelve.
Replace correct smart barcode with
mis-matched barcode in item record;
Discard correct smart barcode from
sheet; Change holdings 852 $b to
"off,xxx"; change Perm. Loc. to
"off,xxx"; add content to Note field:
"DO NOT REMOVE: RECAP"
Orphan Offsite Barcode: Mis-Matched Smart Barcode
Step b) Resolving "Intended item"
How many active holdings are linked to
for the intended item from the same
owning library?
Mixture of onsite and One offsite only; Request One or more onsite;
offsite holdings: offsite copy. [Check shelf Retrieve from shelf.
Get copies in hand: Do all copies have local for onsite?]
Request offsite No
barcodes?
copies and retreive
onsite copies. Are Yes
copies identical? Will copy be
Is offsite copy
transferred to
No Check shelf for onsite correct title?
ReCAP?
copies, are local
barcodes correct? Yes No
No
Yes Return to Verify local
Consult ReCAP. barcodes; Yes
supervisor. Reshelve.
Assume offsite copy is
correct; Reshelve
onsite copy.
Yes No
Assign and apply
AR barcode and
Reshelve onsite copy (add transfer to ReCAP
correct local barcode if Consult as new accession.
necessary); Return offsite supervisor Verify local
copy to ReCAP. barcodes of onsite
copies; Reshelve
Orphan Offsite Barcode: Matching Smart Barcode
Search for bib record by
call number; Does Yes See separate procedure and
owning library have worksheet for processing records
more than one holding? with multiple holdings
No
Does local barcode Is holding in
Consult No in item record Yes
supervisor an onsite
match that of item collection?
in hand?
Yes No
Change holdings 852 $b
to "off,xxx"; change Perm. Does item record Request item from ReCAP;
Loc. to "off,xxx"; add No also have an offsite Consult supervisor
content to Note field: "DO barcode?
NOT REMOVE: RECAP";
Add offsite barcode on Yes
item in hand to item
record. Yes
Has barcode been
accessioned at
Was offsite barcode found No ReCAP?
Discard barcode from Yes among leftover barcodes?
sheet; Change holdings
852 $b to "off,xxx";
change Perm. Loc. to No
"off,xxx"; add content to
Note field: "DO NOT Track smart barcode for department staff;
REMOVE: RECAP"; Add Change holdings 852 $b to "off,xxx"; change
offsite barcode on item in Perm. Loc. to "off,xxx"; add content to Note
hand to item record; field: "DO NOT REMOVE: RECAP"; Add
offsite barcode on item in hand to item record.