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Getting started with your school's account - RtIB

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					       Getting Started with Your School’s RtI:B Account

1. Make sure you understand how to use the database.
      a. You can view recorded trainings on our website (http://www.flrtib.org/training.html),
          download screen shots with instructions for each of the different database tasks, read
          Frequently Asked Questions (http://www.flrtib.org/help.html#FAQ), and email the
          database team with any questions.

2. Verify your school’s profile information (Module 6: Set-Up/Edit school or district profile)



3. Enter your school’s demographic information (Module 7: Set-Up/Edit school demographic
   information)



4. Enter the number of school days per month for your district (Module 8: Set-Up/Edit school days
   per month)



5. Enter your school’s Tier 1 PBS School-Wide Expectations (Module 9: Set-Up/Edit school-wide
   expectations).
       a. If you’re not sure what these are, DON’T ENTER ANYTHING ON THIS SCREEN. The
           database will work fine without this information, but entering incorrect information will
           affect your school’s reports.
       b. Your school administrator, PBS Coach, or PBS District Coordinator can give you more
           information about your school-wide expectations.


6. If you’re using the Tier 2 portion of the database, enter the number of check-in periods for your
   school and the maximum number of points students can earn per expectation (Module 10: Set-
   Up/Edit check-in periods and points per expectation).
        a. If you’re not sure what these are, DON’T ENTER ANYTHING ON THIS SCREEN. The
            database will work fine without this information, but entering incorrect information will
            affect your school’s reports.
        b. Your school administrator, PBS Coach, or PBS District Coordinator can give you more
            information about the information needed for this portion of the set-up.


7. If you’re using the Tier 2 portion of the database, enter the different Tier 2 interventions that
   will be used at your school (Module 12: Add/Edit a Tier 2 intervention).



                                                                                           Continued…



                                                                                            7/29/2011
   8. Talk with your school administrator to confirm which users at your school will have the ability to
      log in to the database.
             a. If you plan to use paper referrals and have a small number of staff enter them into the
                database, there will only be a few users who need access to your school’s RtI:B account.
                       i. Make sure these users appear on the staff list in your school’s account
                          (Administration menu – Manage student/staff – Staff list).
                              1. If they’re not listed, add them to the database (Module 14: Add/Edit
                                  staff information)
                      ii. Make sure that these individuals have been trained on how to use the
                          database. You can contact the database team if you need to verify that these
                          users have viewed the necessary Adobe modules (RTIDB@fmhi.usf.edu).
                     iii. Activate these users with the appropriate level of access (Module 4: Activate
                          Staff Accounts).
                     iv. You can review the different permissions associated with each level of access on
                          our website: http://www.flrtib.org/access.html
                      v. You can adjust individual user’s permissions to better meet the needs of your
                          school (Module 5: Manage Staff Permissions).

             b. If you plan to allow teachers to enter incidents electronically, there will be many more
                users who need access to your school’s account.
                       i. Make sure these users appear on the staff list in your school’s account
                          (Administration menu – Manage student/staff – Staff list).
                      ii. Make sure that these individuals have been trained on how to use the
                          database. You can contact the database team if you need to verify that these
                          users have viewed the necessary Adobe modules (RTIDB@fmhi.usf.edu).
                     iii. Activate these users with the appropriate level of access (Module 4: Activate
                          Staff Accounts).


   9. As your school identifies special information that they want to track, you can set up custom
      fields in the “Manage Custom Features” screen (Administration menu – Manage School Info –
      Incident Categories). For instructions on how to do this, view Module 11: Set-Up/Edit custom
      fields.
           a. Avoid making changes to these fields once they are established, as your school’s reports
               may be affected.

   10. Start entering incidents and/or progress monitoring information. If you have questions on how
       to get started on this, you can visit the training section of our website
       (http://www.flrtib.org/training.html), or email the database team for help
       (RTIDB@fmhi.usf.edu)



Good luck!




                                                                                               7/29/2011

				
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