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Installation - Poplar Bluff Schools

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					                               Poplar Bluff School District
                                         Entity Number: 137087



                                    ________
                              REQUEST FOR PROPOSAL
                                REQUEST FOR PROPOSAL NO. e2009
                                 E-Rate Funding Year (2009-2010)
                                    Form 470 # 503850000697269
                                  Date of Issue: November 6, 2008
                       Proposal Closing Date: December 5, 2008 at 4:00PM
                 Proposal to be returned PRIOR TO or ON the time and date above.



                                   RETURN TO:

                                          Poplar Bluff School District
                                            1110 North Westwood
                                               Poplar Bluff, MO
                                                      USA
                                                Attn: Bid Desk



                                        VENDOR’S CERTIFICATION

   We offer to furnish to Poplar Bluff School District the materials, supplies, products,
   equipment and/or services requested in accordance with the specifications described
   herein.




                               Vendor    _____________________________________
                               Address _____________________________________
                               City ________________ State _____ Zip___________
                               Telephone No. ________________________________
                               E-mail ______________________________________
                               Name _______________________________________
                               Title   _______________________________________
                               By __________________________________________
                                (Authorized Signature)




Billed Entity Number 137087   Formal RFP for FCC Form 470# _503850000697269_______   Page1
                                 Poplar Bluff School District                                                                   REQUEST FOR PROPOSAL


Table of Contents

Overview ................................................................................................................................ 2
  Costs Associated with Preparation of the Vendor’s Response ......................................................................... 3
  Interpretation and Changes ................................................................................................................................................. 3
  Addendum ....................................................................................................................................................................................... 3
  Omissions ........................................................................................................................................................................................ 3
  Right to Reject .............................................................................................................................................................................. 3
Service Locations ................................................................................................................... 3
Requested Products and Services........................................................................................... 3
USAC Contingencies ............................................................................................................... 4
  SPIN .................................................................................................................................................................................................... 4
Pricing .................................................................................................................................... 4
Installation ............................................................................................................................ 5
  Codes, Standards and Ordinances .................................................................................................................................... 5
  Basic Maintenance ...................................................................................................................................................................... 5
Distribution and Posting ......................................................................................................... 5
  Official Contact ............................................................................................................................................................................. 5
  Questions ......................................................................................................................................................................................... 5
  RFP Required Information ..................................................................................................................................................... 5
  Service Provider Site Visits ................................................................................................Error! Bookmark not defined.5
  Proposal Format........................................................................................................................................................................... 6
Submission of RFP .................................................................................................................. 6
  Bid Evaluation ............................................................................................................................................................................... 6
  Timeline of Events ...................................................................................................................Error! Bookmark not defined.6
Notice of Acceptance of Proposal ........................................................................................... 6
Terms and Conditions ............................................................................................................. 7
  1.   Taxes, Fees, Code, Compliance, Licensing ......................................................................................................... 7
  2.   Technician Certifications .............................................................................................................................................. 7
  3.   Responsibility for Damage .......................................................................................................................................... 7
  4.   Penalty for Incomplete Cutover ............................................................................................................................... 7
  5.   Insurance .............................................................................................................................................................................. 7
  6.   Turn-Key Solution ............................................................................................................................................................. 7
  7.   Submission ........................................................................................................................................................................... 8
  8.   Completion ............................................................................................................................................................................ 8
  9.   Accuracy ................................................................................................................................................................................. 8
  10.     Pricing ................................................................................................................................................................................. 8
  11.     Quantities ......................................................................................................................................................................... 8
  12.     Specifications ................................................................................................................................................................. 8
  13.     Samples ............................................................................................................................................................................. 9
  14.     Returns ............................................................................................................................................................................... 9
  15.     Non-Collusion ................................................................................................................................................................. 9
  16.     Gratuities .......................................................................................................................................................................... 9
  17.     Award .................................................................................................................................................................................. 9
  18.     Governing Law ............................................................................................................................................................... 9
  19.     Tax ........................................................................................................................................................................................ 9
  20.     Compliance ...................................................................................................................................................................... 9
  21.     Indemnification ........................................................................................................................................................... 10
  22.     Hold Harmless .............................................................................................................................................................. 10
  23.     Equal Opportunity ...................................................................................................................................................... 10
  24.     Cancellation ................................................................................................................................................................... 10
RFP Certification .................................................................................................................. 11
Addendum “A” ..................................................................................................................... 12
Addendum “B” ..................................................................................................................... 14

Overview
Poplar Bluff School District (herein after may be referenced as PBSD) is comprised of 8 schools, in the city
of Poplar Bluff, MO. The school system currently serves 4450 students.

Billed Entity Number 137087                          Formal RFP for FCC Form 470# _503850000697269_______                                                                        Page2
                     Poplar Bluff School District                       REQUEST FOR PROPOSAL


All aspects of the requested products or services on this RFP must comply with the Federal Communication
Commission’s competitive bidding requirement for Universal Service Fund (USF) support and services.

Costs Associated with Preparation of the Vendor’s Response
PBSD will not be liable for any cost incurred by the respondents in preparing responses to this RFP or
negotiations associated with award of a contract.

Interpretation and Changes
The intent of this RFP is to communicate PBSD’s requirements to any qualified and interested bidder. Our
intention is to receive bids for products and services as described in this RFP. PBSD may make
corrections, or changes to the RFP. If PBSD makes changes or corrections to the RFP it will be via a
written ADDENDUM. All efforts will be made by PBSD to mail or deliver any ADDENDUM to all parties who
have requested and received the RFP. ADDENDUMS will be issued as expeditiously as possible (by FAX, if
necessary, followed by original documents). Interpretations, corrections, or changes to the RFP made in
any other manner will not be binding, and the Vendor shall not rely upon such interpretations, corrections,
or changes.

Addendum
It will be the responsibility of all respondents to contact PBSD prior to submitting a response to the RFP to
ascertain if any ADDENDUM has been issued, and to obtain any and all ADDENDUMS, execute them, and
return ADDENDUM with the response to the RFP.

Omissions
Omissions in the proposal of any provision herein described shall not be construed as to relieve the Vendor
of any responsibility or obligation to the complete and satisfactory delivery, operation, and support of any
and all equipment or services.

Right to Reject
PBSD reserves the right to accept or reject all proposals or sections thereof when the rejection is in the
best interest of the PBSD reserves the right to award without further discussion. Therefore, responses
should be submitted initially with the most favorable terms that the Vendor proposes. PBSD reserves the
right to reject the proposal of a vendor who has previously failed to perform properly or completed on
time contracts of a similar nature; and to reject the proposal of any vendor who in the opinion of PBSD is
not in a position to adequately perform the contract.

PBSD reserves the right to reject any or all proposals; any part or parts of a proposal, waive any
technicalities/informalities, increase or reduce quantities, make modifications or specifications, and award
any or all of the contract in a manner that is in the best interest of PBSD.

Service Locations
Please see addendum “A”

Requested Products and Services


________

___Phone System _____
Poplar Bluff Schools seeks bids for two phone systems
System one Capable of:
Minimum of 8 incoming lines
Minimum of 100 IP phones
Minimum of 76 single line phones
Minimum of 8 multiline phones
Wiring and installation for 10 offices and 45 classrooms

System two capable of:
Minimum of 8 incoming lines
Minimum of 100 IP phones
Minimum of 30 single line phones
Billed Entity Number 137087        Formal RFP for FCC Form 470# _503850000697269_______        Page3
                     Poplar Bluff School District                                REQUEST FOR PROPOSAL


Minimum of 8 multiline phones
Wiring and installation for 5 offices and 30 classrooms


        Both Systems should be capable of the following
        linking campuses to present equipment
        integration for multi-building campuses and new additions
        Scalable to Meet Growth Demands with minimal Upgrades
        IP phone failover delivers unmatched reliability
        Personal Call Manager improves productivity and communications between faculty, admin, students and parents
        offers self-service options

Bids will be accepted until 4:00 p.m. December 5, 2008

Contact Jim Thomas, Director of Media Services 1110 N Westwood Blvd., Poplar Bluff, MO 63901, 573 785 1021 or
jthomas@pb.k12.mo.us for more information.


USAC Contingencies
Vendors should be familiar, and compliant with all applicable federal E-Rate policies. Bids from vendors
that are not E-Rate eligible will not be considered for this RFP.

Vendors must provide a response to this RFP that is compliant in all respects with E-Rate guidelines.
Vendors must submit their E-Rate Service Provider Identification Number (SPIN) in the vendor response.
Vendors must submit their E-Rate Federal Communications Commission Identification Number (FCCRN) in
the vendor response.

The successful bidder(s) also must abide by the requirements for vendors under the E-Rate program as
set forth by the E-Rate program administrators. These requirements include, but are not limited to: filing
of all forms, extension of appropriate discounts to the participating eligible entities, USAC acceptable
record keeping for auditing purposes, and the provision of any information participating eligible entities
must submit as part of their filing requirements. The bidder must separate any costs that are associated
with E-Rate eligible versus non-eligible entities or services.

The respondents agree to timely submit to the SLD, a completed Form 473, Service Provider Annual
Certification form, which provides updated contact information to the SLD for each USAC Eligible
respondents.

Some or all of the purchases and installation(s) contemplated in this RFP are contingent upon receiving
approval from the Universal Services Administrative Company for E-Rate funding under the
Telecommunications section of the E-Rate eligible services list.

SPIN
The Vendors must provide proof of registration with the Schools and Libraries Division (SLD) for
reimbursement under E-Rate guidelines. If the Vendor fails to file the appropriate forms with the SLD or
fails to receive an SLD Vendor Number, PBSD is not responsible for the discounted portion of the Vendor’s
bill. The Vendor is responsible for supplying SLD SPIN number with bid. All solutions offered by
prospective service providers shall be warranted by the vendor to be 100% E-rate eligible (for each
eligible location, see addendum “A”).

Pricing
The proposal will include itemized and totalized pricing. The pricing schedule will detail equipment costs
(if any), service charges, and any other non-recurring charges, and monthly recurring charges and fees.
All prices shall be F.O.B. destination. Terms of payment shall be net 30 days for reoccurring monthly
charges. At the discretion of PBSD’s financial officer and as approved by PBSD’s Governing Board any
commercially viable means of bill payment shall be deemed acceptable to vendor.

PBSD requires the successful bidder to file a Form 474 for reimbursement to The Universal Service
Administrative Company and invoice PBSD for the discounted cost.

Billed Entity Number 137087        Formal RFP for FCC Form 470# _503850000697269_______                        Page4
                  Poplar Bluff School District                             REQUEST FOR PROPOSAL



Installation
The respective bidder is responsible for installing and maintaining the requested products of services.

Codes, Standards and Ordinances
All work shall conform to the latest edition of the National Electrical Code, the Building Code, and all local
codes and ordinances, as applicable. ANSI/TIA/EIA-568-A and ANSI/EIA/TIA-569 shall be adhered to
during all installation activities.      Methodologies outlined in the latest edition of the BICSI
Telecommunications Distribution Methods Manual shall also be used during all installation activities.
Should conflicts exist with the foregoing, the authority having jurisdiction for enforcement will have
responsibility for making interpretation.

Basic Maintenance
Interested, qualified service providers are asked to present a proposal addressing a project for installing,
supporting and maintaining the requested products and services for “Basic Maintenance”. Any product
warranty’s that are in addition to cost are to be delivered in writing.

Distribution and Posting
a copy of the RFP to interested service providers electronically. Go to www.r1schools.org. Please follow
the directions to obtain a copy of the bid. If any assistance is needed please call 573 785 1021. The RFP
shall be available for a minimum of twenty-eight days following the posting of the corresponding Form 470
to the USAC Schools and Libraries website.

Official Contact
The official point of contact with regard to all matters relating to the services described herein during the
bid process is:

                                                   Jim Thomas
                                            Poplar Bluff School District
                                              1110 North Westwood
                                                 Poplar Bluff, MO
                                                        USA
                                             Phone: (573) 785-1021
                                               Fax (573) 785-6498
                                             jthomas@pb.k12.mo.us
Questions
All requests will receive a written response and will be delivered to the requestor via Fax, email, or letter.
The requestor must provide the preferred method for receiving the response and the appropriate contact
information.


RFP Required Information
Each bidder must provide the following information:

   1. Service Provider Identification Number (SPIN)
   2. Proposed system(s) and functional attributes.
   3. Item pricing, to include any shipping or other charges that may apply. All charges are to be listed
       separately.
   4. Provide existing customer references serviced by the same proposed office (preferably institutions
      of education and / or institutions with similar business requirements) where the respondent has
      provided a similar service. Please include name, title, telephone number and email address(s) of
      primary contact(s).
   5. Service Level Guarantees/Service Level Agreement – Provide Mean Time between Failure and Mean
      Time to Repair information. Provide documentation to PBSD for response times for service
      degradation and outages. Provide level of local technical support PBSD can expect, escalation
      procedures, number of local technicians, and remote service level monitoring included. Provide
      information on compensation to PBSD for contracted vendor’s failure to meet SLA guarantees.
   6. Please provide circuit and service quality monitoring and reporting services if applicable.

Billed Entity Number 137087   Formal RFP for FCC Form 470# _503850000697269_______                Page5
                  Poplar Bluff School District                             REQUEST FOR PROPOSAL



Proposal Format
Electronic copies of the RFP have been posted on the Poplar Bluff Schools website.
Website to facilitate dissemination within the service provider community and individual organizations.
Please go to www.r1schools.org to obtain a copy of this RFP.

Specific proposal format requirements include the following:
   1. One original and 2 (two) copies of each proposal shall be submitted in a 3-ring binder.
   2. Page size shall be 8 ½” by 11” with the exception of glossy brochures or other pre-printed
        materials.
   3. The entire response, including all associated literature, should be in a single binder.
   4. All detailed financial response (pricing, quotes, etc.) shall be provided in an Excel spreadsheet.
   5. If service requested, complete drawing of data network to include MDF and IDF contents. Visio file
        on disk.
   6. Pricing should break-out eligible vs. non-eligible E-Rate components. Federal Communications
        Commission rules indicate that when a product or service is partially eligible for support but
        contains ineligible components, a cost allocation may be used so that support can be provided for
        the eligible portion. Please provide individualized pricing for all products and services listing in
        detail eligible and non-eligible items. See
        http://www.universalservice.org/sl/applicants/step06/cost-allocation-guidelines-products-
        services.aspx
   7. Pre-prepare Item 21 attachments. Because of the short time frame, PBSD is requesting the
        successful bidder(s) should provide pre-prepared Item 21 attachments for PBSD’s use when filing
        the Form 471. Please see Item 21 example:
        http://www.universalservice.org/sl/applicants/step07/form471-attachments.aspx

Submission of RFP
Interested parties should submit RFP responses for evaluation to:

                                            Poplar Bluff School District
                                              1110 North Westwood
                                                 Poplar Bluff, MO
                                                        USA
                                                 Attn: Bid Desk

Sealed responses bearing the title of the RFP must be received at the above address no later than Bids
will be accepted until 4:00 p.m. December 5, 2008. Responses may be delivered by US Postal Service, UPS, FedEx,
courier, or in person; however, all packages MUST be received no later than the time and date specified.

There WILL NOT be a public bid opening.

Bid Evaluation
The successful bid award(s) will be based on:
   1. timely response to this Request for Proposal process,
   2. proposed system and functionality
   3. the pricing schedule for services, (weighted most heavily in the evaluation process)
   4. qualifications of the firm to perform the scope of services required
   5. demonstrated ability performing similar services in a quality manner for other clients,
   6. Service Level Agreements complete with circuit and service quality monitoring and reporting,
   7. Signed contract and payment of non refundable charges as outlined above.


Notice of Acceptance of Proposal
PBSD’s intent is to identify one service provider to install, support and maintain the services as identified
through this RFP process.




Billed Entity Number 137087   Formal RFP for FCC Form 470# _503850000697269_______                Page6
                  Poplar Bluff School District                      REQUEST FOR PROPOSAL


PBSD will notify those service provider(s) determined by PBSD to the meet the requirements. Contracts
must be signed in a timely manner to ensure that the USAC Form 471 may be filed with Schools and
Libraries division of USAC prior to the close of the 471 filing window.

After notification of award the Vendor will receive a contingent contract (See addendum “B”) and
contingent purchase order for the products and service for which the Vendor will be responsible as a result
of the RFP. This Purchase Order will show the amount of the product or service that is the responsibility of
PBSD under the E-Rate discount.

In the contents of the purchase order will be a Contingency Clause which states that the Purchase Order
that is being issued is contingent on the FCC Fund Administrator approving the Contract for Universal
Services Funding. This paragraph will include the amount of funds that the FCC Fund Administrator will be
required to pay based on the schools E-Rate percentage. This purchase order will constitute a contingent
contract between PBSD and the Vendor. After notification by the Schools and Libraries Corporation (FCC
Fund Administrator) of the acceptance of the Universal Services Contract, the contingency will be removed
and the Purchase Order will become a legal and binding contract between PBSD and the Vendor. The
Purchase Order will be the document used to determine the status of the contract and will determine the
amount of payment by the school system and the FCC Fund Administrator. Neither party to the contract
shall assign the contract or sublet it as a whole without the consent of PBSD. In return for the installation
and implementation of the products and services, PBSD shall pay the Vendor PBSD’s portion of the
product or services as established by E-Rate in a timely manner. PBSD also agrees to work jointly and
cooperatively with the Vendor in completing any and all paperwork necessary and required for the Vendor
to receive payment by the FCC Fund Administrator for the FCC’s portion of the contract.

Terms and Conditions
In addition to any terms and conditions that might be stated elsewhere in this document, all respondents
to this RFP must meet the following terms and conditions.

   1. Taxes, Fees, Code, Compliance, Licensing
   The service provider shall be responsible for payment of any required taxes or fees associated with the
   contract(s). These taxes and/or fees are to be clearly noted within the proposal. The service provider
   shall be responsible for compliance with all applicable code and statutes and permitting requirements.
   All engineering, design-installation and construction work shall be done by Companies licensed in the
   State of MO.

   2. Technician Certifications
   The service provider’s installation and maintenance technician(s) shall be certified to install, support
   and maintain the offered solutions at the highest level of professionalism and expertise.

   3. Responsibility for Damage
   The service provider is responsible for any damages to PBSD’s facilities or properties, which are caused
   by the service provider or its subcontractors.

   4. Penalty for Incomplete Cutover
   Cutover of all or any part of the system shall be scheduled to take place during PBSD’s non-business
   (night and weekend) hours. The final cutover plan and schedule will require final approval by PBSD.
   The service provider shall provide full service by 7:00 A.M. on the day following the cutover. Failure to
   restore full service in the event of a failure to complete the installation or portions of the system
   installation shall result in a penalty of $500.00 for each hour or portion of hour that full service is
   unavailable.

   5. Insurance
   The service provider shall be responsible for all insurance and bonds, including Commercial General
   Liability, comprehensive Automobile Liability, Workers’ Compensation, and Employee Fidelity Bond. All
   such insurance shall meet the laws of the State of MO. Such coverage shall be obtained from
   companies that are authorized to provide such coverage and that are authorized by the Commissioner
   of Insurance to do business in the state of MO.

   6. Turn-Key Solution
Billed Entity Number 137087   Formal RFP for FCC Form 470# _503850000697269_______            Page7
                  Poplar Bluff School District                     REQUEST FOR PROPOSAL


   The proposed network must be a “turn-key” solution that includes all necessary planning, design,
   materials, equipment, services, configuration, coordination, installation, warranties, permits, licenses,
   make-ready costs, rentals, right-of-ways, applications, etc; also including any and all central office
   equipment, one-time port charges, etc. that may be required to successfully connect each of the
   PBSD’s eligible locations to the network.

   7. Submission
   No bid/proposal shall be accepted from any unapproved or non-pre-qualified vendor. This sealed
   bid/proposal must be submitted at vendor’s expense on this form via mail or hand delivered in a
   sealed box or envelope to the authorized agent, on or before the time and date of the bid/proposal
   opening. Late bids/proposals will not be accepted. No oral, telephonic, telegraphic or facsimile
   responses will be considered. A duly authorized official must sign this bid/proposal. Signature
   indicates agreement to comply with all terms; conditions, requirements and instructions of this
   bid/proposal as stated or implied herein. Signature indicates agreement to furnish the proposed
   materials, supplies, products, equipment and/or services in strict accordance with the conditions,
   requirements, and specifications herein. Any alteration, erasure or interlineations by the vendor in this
   bid/proposal may constitute cause for rejection by the Director of Purchasing or designee. Exceptions
   or deviations should not be added to the individual pages, but should be submitted on vendor’s
   letterhead. Should anything be omitted which is necessary to a clear understanding or should it
   appear that various instructions are in conflict, the vendor shall secure instructions at least 48 hours
   prior to the opening. Fill in vendor name in the upper right corner of each page. If not responding,
   complete and return the cover page marked “NO BID” in order to remain on the approved vendor list.

   8. Completion
   Vendor shall complete all of the information requested for each item. Failure to do so shall constitute
   sufficient cause to reject any or all items offered if deemed to be in the best interest of the PBSD.
   Correct any wrong or obsolete specifications. The PBSD requests that this bid/proposal be completed
   using either black ink or black type.

   9. Accuracy
   Participation in this bid/proposal shall constitute a contract, which must be fulfilled by the vendor.
   Accuracy of the quotation is the responsibility of the vendor. Quotations may not be changed after the
   bid/proposal opening time and date. No dollar amount change would be allowed, only clarification as
   to the unit represented. The Director of Purchasing or designee must do this in writing 24 hours after
   notification.

   10. Pricing
   The unit price for each item shall be for the unit of measurement specified. All trade discounts and
   terms of payment must be reflected within the unit price. All prices must be quoted at a firm price,
   F.O.B. Destination, unless otherwise specified. Prices shall remain firm for the period indicated by the
   vendor, unless otherwise specified in the bid/proposal; however, not less than sixty days following a
   decision from The Universal Service Administrative Company. If prices decrease during the term of this
   contract, the successful vendor must notify the PBSD of the lower prices so that all subsequent orders
   will reflect accurate pricing.

   11. Quantities
   The PBSD neither states nor implies that actual purchases will equal the estimate. It is the intent of
   this bid/proposal that the PBSD be supplied with more or less of the materials according to actual
   needs. Do not bid groups of items together as “all or none.” Advise any minimum order quantities
   that apply.

   12. Specifications
   Manufacturer/brand name and numbers that reflect the level of quality expected may be given in lieu
   of specifications. In the event the PBSD includes manufacturer/brand name and numbers as a part of
   the description of any item, the vendor may submit quotations on that or a proposed equal product
   provided they are equivalent and substantiated to be so by submitted specifications and/or samples.
   When the description includes the wording “no substitute” in addition to the manufacturer/brand name
   and number, quotations will be accepted only on the item specified. The PBSD reserves the right to
   make sole judgment as to acceptability of proposed equal products without qualification or
Billed Entity Number 137087   Formal RFP for FCC Form 470# _503850000697269_______           Page8
                  Poplar Bluff School District                      REQUEST FOR PROPOSAL


   explanation.

   13. Samples
   Samples of items, when requested/required, must be furnished free of expense and if not destroyed,
   will be returned upon request at the vendors’ expense.

   14. Returns
   Each successful vendor shall agree to accept the return of any item found to be defective in quality or
   packaging so as to render the item unusable for the intended purpose. At the PBSD’s option,
   reimbursement, including shipping charges, will be in the form of a credit, refund, or no charge
   replacement.

   15. Non-Collusion
   By submission of the bid, the vendor certifies that the bid/proposal has been arrived at independently
   and submitted without collusion with any other vendor and that the contents of the bid/proposal have
   not been communicated, nor to the best of its knowledge and belief, by any one of its employees or
   agents, to any person not an employee or agent of the vendor or its surety on any bond furnished
   herewith, and will not be communicated to any person prior to the official opening of the bid/proposal.

   16. Gratuities
   Vendors are expressly advised that gratuities are not allowed. PBSD employees may not accept any
   gift, service, honorarium, stipend or fee, or use their position for private advantage or personal,
   financial or material gain. The PBSD will investigate reported violations. Vendors, whom the Director
   of Purchasing or designee finds to have violated these provisions, may be barred from doing business
   with the PBSD; employees may be disciplined according to PBSD Policy.

   17. Award
   No award shall be made to any person, firm or corporation that is in arrears upon any obligations to
   the PBSD, or that otherwise may be deemed irresponsible or unreliable by the Director of Purchasing
   or designee. Bids will be awarded based on the low net unit price to the responsive, responsible
   vendor meeting specifications. Proposals will be awarded based on the evaluation criteria established
   in the documentation. Utilizing the Request for Proposal process, the PBSD reserves the right to select
   the individual/firm that best meets the needs of the PBSD, taking into consideration supplier
   qualification, price, and overall capability, but weighting price most in its evaluation process. The
   Director of Purchasing or designee reserves the right to waive any technical or formal errors or
   omissions and reject any and all bids/proposals, or to make an award, either in whole or in part, by
   item, category, or total, whichever is deemed to be most advantageous to and in the best interest of
   the PBSD. In compliance with the provisions of MO state purchasing guidelines. It is understood and
   agreed that the PBSD reserves the right to modify conditions, specifications, and prices by mutual
   agreement with the selected vendor.

   18. Governing Law
   Venue for any and all legal action regarding or arising out of transactions covered herein shall be solely
   in the State of MO. The transaction shall be governed by the laws of the State of MO. The vendor
   agrees that any and all notices, pleadings and process may be affected by serving two copies of the
   same upon the MO Secretary of State, and by mailing an additional copy of the same to the PBSD at
   the address shown herein. Service in this manner shall be considered as valid personal service, and
   judgment may be taken if, within the time prescribed by the MO Rules of Civil Procedure, an
   appearance and a responsive pleading are not made.

   19. Tax
   The service provider shall be responsible for payment of any required taxes or fees associated with the
   contract(s). These taxes and/or fees are to be clearly noted within the proposal. The service provider
   shall be responsible for compliance with all applicable code and statutes and permitting requirements.
   All engineering, design-installation and construction work shall be done by Companies licensed in the
   State of MO.

   20. Compliance
   The vendor agrees to comply with all applicable Federal, State, and local laws, regulations,
Billed Entity Number 137087   Formal RFP for FCC Form 470# _503850000697269_______            Page9
                  Poplar Bluff School District                      REQUEST FOR PROPOSAL


   administrative rulings, and codes and secure all necessary licenses and permits in connection with this
   bid/proposal and any services to be provided hereunder. All materials, supplies, and equipment
   furnished or services performed under the terms of the purchase order or contract issued in response
   to this bid/proposal shall comply with the requirements and standards specified in the Occupational
   Safety and Health Act of 1970, 29 U.S.C. SS 651 et seq., and regulations. If applicable, Material
   Safety Data Sheets must be sent with the bid/proposal.

   21. Indemnification
   The vendor agrees to indemnify and hold the PBSD harmless from claims, suits or actions of every
   nature and description brought against it for or on account of any injuries or damages received or
   sustained by any party or parties, caused in whole or in part by or from the acts of the vendor, its
   servants or agents. To this extent, the vendor agrees to furnish adequate Public Liability and Property
   Damage Insurance, the amount of which will be determined by the PBSD whenever such insurance, in
   the opinion of the PBSD, is deemed necessary.

   22. Hold Harmless
   The vendor agrees to protect, defend and hold the PBSD harmless from and against any claim or
   demand for payment or other claim based upon or related to the use of any patented material,
   process, article or device that may enter into the manufacture, construction or form a part of any work
   covered or materials and equipment furnished under this bid/proposal.

   23. Equal Opportunity
   In connection with the performance of any work under the bid/proposal, the vendor shall agree not to
   refuse to hire, discharge, promote or demote, or to discriminate in matters of compensation against
   any person otherwise qualified, solely because of race, creed, color, national origin, ancestry, age, sex,
   or disability, and further agrees to insert the foregoing provisions in all subcontracts hereunder.

   24. Cancellation
   The PBSD reserves the right to cancel without penalty, at any time, any awards occurring as a result of
   this bid/proposal. Time is of the essence. When a date is set for the delivery of merchandise or the
   performance of work, the merchandise must be delivered, or work performed, in accordance with the
   bid/proposal specifications or description on or before that date, or the order to the delinquent vendor
   may be canceled and re-awarded. In such case, the PBSD will have the right to buy merchandise or
   services at market price for immediate delivery. Any excess in cost shall be paid by the delinquent
   vendor or deducted from any money due the delinquent vendor.


                                     This section left blank intentionally




Billed Entity Number 137087   Formal RFP for FCC Form 470# _503850000697269_______            Page10
                  Poplar Bluff School District                       REQUEST FOR PROPOSAL




RFP Certification

Having carefully examined the RFP documents prepared by Poplar Bluff School District, and together with
such addenda, if any, as listed hereafter, the undersigned hereby proposes and agrees to provide all
components as specified in the attached Proposal Schedule, these sheets being a part of the Proposal, for
the total prices shown.

It is agreed that the undersigned has complied with all requirements concerning Vendor Qualifications,
licensing, and with all other Local, State, Federal laws, and that no legal requirement has been violated in
making or accepting this proposal in awarding a contract to him or in the delivery of products.

In submitting this proposal, it is understood that the right is reserved by Poplar Bluff School District to
reject any or all proposals and waive all technicalities/informalities in connection therewith. It is also
agreed that this proposal may not be withdrawn for a period of Ninety (90) days from the opening thereof.

The undersigned declares that the person or persons signing the Proposal is/are fully authorized to sign on
behalf of the firm listed and to fully bind the firm listed to all of the conditions and provisions thereof. In
view of the terms of this Invitation to Bid, the undersigned proposes to furnish all items for the total sums
illustrated in this response:

Signature: _____________________________________________________

Title:   _______________________________________________________

Date:            __________________

THIS BID MUST BE NOTARIZED

Sworn and subscribed before me this

____________ day of _______________, 2006

___________________________________________

Notary Public

My commission expires: _________________

Billed Entity Number 137087   Formal RFP for FCC Form 470# _503850000697269_______              Page11
                  Poplar Bluff School District                     REQUEST FOR PROPOSAL




Addendum “A”




Billed Entity Number 137087   Formal RFP for FCC Form 470# _503850000697269_______        Page12
                      Poplar Bluff School District                       REQUEST FOR PROPOSAL



Site locations:
POPLAR BLUFF R-I SCHOOL DISTRICT
2008-2009 DIRECTORY
Administration Office 573-785-7751
1110 N. Westwood FAX 573-785-0336
Poplar Bluff, MO 63901-3336
Ernie Lawson, Superintendent
Jim Thomas, Media Center Director 573-785-1021
FAX 573-785-6498

Poplar Bluff Senior High School 573-785-6471
1300 Victory Lane
Poplar Bluff, MO 63901-3346
Scot Young, Principal

Poplar Bluff Junior High School 573-785-5602
550 North Westwood FAX 573-785-5004
Poplar Bluff, MO 63901-4720
Carla Henderson, Principal

Poplar Bluff 5th & 6th Grade Center 573-785-5566
3209 Oak Grove Road FAX 573-785-6748
Poplar Bluff, MO 63901-8960
Patty Robertson, Principal

Eugene Field Elementary School 573-785-4047
711 Nickey Street
Poplar Bluff, MO 63901-6544
Jan Arnold, Principal

Lake Road Elementary School 573-785-4392
986 Hwy AA FAX 573-778-0303
Poplar Bluff, MO 63901-9111
Brenda Allen, Principal

Oak Grove Elementary School 573-785-6589
3297 Oak Grove Road
Poplar Bluff, MO 63901-8960
Mike Owen, Principal

O'Neal Elementary School 573-785-3037
2300 Baugh Lane
Poplar Bluff, MO 63901-2402
Lorenzo Sandlin, Principal

Mark Twain Kindergarten Center 573-785-4905
1235 North Main Street FAX 573-785-4423
Poplar Bluff, MO 63901-3898
Carl Rosenquist, Principal

Poplar Bluff Early Childhood Center 573-785-6803
910 Vine Street FAX 573-785-2827
Poplar Bluff, MO 63901-4955
Jo Anne Westbrook , Principal




Billed Entity Number 137087         Formal RFP for FCC Form 470# _503850000697269_______        Page13
                  Poplar Bluff School District                         REQUEST FOR PROPOSAL




Addendum “B”

-----------------------------------------Sample Contingent Contract-------------------------------------------

Poplar Bluff School District
1110 North Westwood

Poplar Bluff, MO 63901

USA


To:    [Vendor Name]
       [Vendor Address]
       [Vendor City, State Zip]

From: ________

Date: [Today’s Date]

Re:    Bid #: ________

Poplar Bluff School District has chosen your bids for [Telecom, Internet or Internal Connections] for Poplar
Bluff School District, which are covered by the Telecommunications Act of 1996.

Poplar Bluff School District will purchase the listed services on or after July 1, 2009, if they are approved
for purchase and discount by the Universal Services Administrative Company, Schools and Libraries
Division and approved by the School Board of Poplar Bluff School District. No purchases can occur unless
both of the above parties approve the bid and the 471 application.

Please acknowledge the contract, sign and return to:

                                                    ________,
                                            Poplar Bluff School District
                                               1110 North Westwood
                                                  Poplar Bluff, MO
                                                        USA
                                           or by fax to (573) 785-0336.



____________________________________                 ____________________________
Vendor Signature                                                Date

____________________________________
Name of Vendor




Approved:

_____________________________________                __________________________________
Poplar Bluff School District                                    Date


Billed Entity Number 137087    Formal RFP for FCC Form 470# _503850000697269_______               Page14
                  Poplar Bluff School District                     REQUEST FOR PROPOSAL




Billed Entity Number 137087   Formal RFP for FCC Form 470# _503850000697269_______        Page15

				
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