Docstoc

cdp

Document Sample
cdp Powered By Docstoc
					National Society of Black Engineers
   Chapter Development Program Report
                Guidelines



  This document is the official guideline for the Chapter
   Development Program Report for the reporting year
 April 1, 2004-March1, 2005. It is valid only for reports
    compiled and submitted for the above time period.




                                                            1
 Changes to the Chapter Development Program for 2004-2005

What changes were made to the Chapter Development Program (CDP)?

The biggest change that the CDP underwent was going from a monthly paper process to a
semester online submission. The National Programs Team, in an effort to make the process easier
and more efficient, has made all of the changes necessary to put the CDP online. This new
process will allow chapters to better track what they have done over a period of years.
Participating chapters will be required to submit online semester reports through the NSBE
Online System under the Scholarships Module.

Have the questions on the CDP changed?

Most of the questions are the same; however, some questions have been added to the CDP. An
additional change made is some questions will be asked only one time a year, while other
questions will be asked every month. For instance, Academic Excellence (AEx) month is
November, so a question pertaining to a chapter’s involvement in AEx month will be asked in
November.

How will the new format and monthly submission be judged?

The scoring may change based only on the weighting of points for certain questions. However,
judging will be done continuously throughout the year. The Regional CDP Judging Teams will be
periodically providing chapters with feedback on the monthly reports. The team would like
chapters to use the CDP to learn how they can better run their chapters more aligned with the
NSBE mission.

How do we know what programs to participate in?

The CDP is based on all of the National Programs that NSBE offers. The CDP also records
whether or not the chapter is fulfilling the mission of the organization through questions related to
membership, the national directives and t he long range plan. If you look at the questions in the
CDP, it is apparent what programs and types of chapter activities are important to NSBE. Below
is a list of programs that are listed in the CDP.
          Academic Technical Bowl                              Workshops
          Academic Excellence Month                                 o Financial Vitality
          Achiever’s Plus                                           o Leadership Development
          NSBE Junior                                               o Career Development
          Technical Research Symposium                         Participation in Black History Month
               o Undergraduate Students in                      Technical OutReach Community
                   Technical Research                            Help (T.O.R.C.H.)
               o Technical Paper Contest and
                                                                Alumni Extension’s Face Time
                   Poster Session
               o PCI Science Fair                               Regional Leadership Conference
          Boeing Flight Competition                            Fall Regional Conference
          NSBE Junior                                          Scholarships
               o Mathcounts
               o US FIRST Robotics
                   Competition
               o Try-Math-A-Lon
               o TestPrep                                                                          2
              The National Society of Black Engineers
    Chapter Development Program – Year Ending March 31, 2005
What are the objectives of the Chapter Development Program?

The purpose of the Chapter Development Program is to provide an outline for NSBE student
chapters to:

   Achieve the objectives and goals of the National Long Range Plan
   Document and report the chapter's yearly activities as a means of measuring chapter progress
   Maximize their development through active participation in NSBE programs and activities
   Showcase the chapter's programmatic activities
   Set a standard of chapter excellence within each region
   Assist chapters in the complete development of their membership

This program also allows the National Headquarters to track chapter participation in programs
and awards, and assess which chapters need assistance in facilitation of their programs. This
outline is a model for development that is in compliance with the mission, goals and objectives of
NSBE’s Long Range Plan. Chapters who participate in this program are eligible to compete for
Chapter Excellence Awards. These awards recognize and reward excellence and achievement
among NSBE member chapters.

The Chapter Development Program will consist of a five components. The first three components
are a three-part series of development workshops, one each to be held at Regional Conferences
with the Spring Conference workshop being repeated at the National Convention. At these
workshops, chapters will be introduced to the program, learn what is expected of them as a
chapter of the National Society of Black Engineers and receive techniques to more effectively
fulfill the mission of the Society while providing the best possible experiences for their members.
The fourth component is the Chapter Reference Manual, which will be distributed to each chapter
by their respective Regional Executive Boards at the Regional Leadership Conference. The final
component of the Chapter Development Program is the Chapter Development Program Report.
This document is the most important piece of the program in that it is the feedback and
monitoring tool for the chapter and the organization. It is designed to be a transition and
archival document for Chapter Executive Boards.

The Chapter Development Program is in an evolutionary stage and will continue to change in the
future as the needs of NSBE members change and as NSBE works towards integrating all of its
services and benefits. Please provide feedback on the entire program or any of its components to
the National Programs Chairperson.

HOW ARE CHAPTERS RECOGNIZED FOR THEIR PERFORMANCE IN THIS
PROGRAM?

NSBE recognizes and celebrates the achievements of chapters that advance the goals of the
society, contribute to the community and the engineering profession. Chapter Excellence
Awards will be given to the chapters on the regional and national levels who best satisfy the
criteria outlined in the Chapter Development Program. Chapter Excellence Awards will be
given to those chapters that have excelled in the academic enhancement of its members, in
scholarship, leadership and in the overall facilitation of programs and activities to achieve


                                                                                                 3
NSBE’s overall mission. The Chapter Excellence Awards are the highest award a chapter can
receive and are given in the following size dependent categories so that smaller chapters will not
be compared to or intimidated by larger chapters.

               Small Chapter Excellence Award (10-35 members)
              Medium Chapter Excellence Award (36-75 members)
             Large Chapter Excellence Award (76 or more members)
                NSBE National Distinguished Chapter Award
HOW ARE THE AWARDS DISTRIBUTED?

The three Regional Chapter Excellence Award winners from each region will be submitted to the
National Awards Committee for consideration of the National Chapter Excellence Awards in the
same three size based categories.

Out of the three National Chapter Excellence Award winners, the National Society of Black
Engineers National Distinguished Chapter Award will be given. The National Distinguished
Chapter Award is the highest award a chapter can receive. The award recognizes the chapter that
has excelled in the academic enhancement of its members, in scholarship, leadership and in the
overall facilitation of programs and activities to achieve NSBE’s overall mission. The second
place Chapter Excellence Award Winner in the size category that the Distinguished Chapter
Award Winner was selected from will become the National Chapter Award Winner for that
category.

The National Chapter Excellence Awards will be presented at the National Convention. The
award amounts are listed below.

                        Distinguished Chapter     $1000
                        Large Chapter Excellence  $500
                        Medium Chapter Excellence $500
                        Small Chapter Excellence  $500
WHICH CHAPTER OFFICER IS RESPONSIBLE FOR COMPILING THE CHAPTER
DEVELOPMENT PROGRAM REPORT?

The Chapter Development Program Report is the effort of an entire chapter directed by its
Programs Chairperson, however most chapters will find it advantageous to appoint a Chapter
Development Program (CDP) Chairperson. The Chapter Development Program Report must be a
collaborative effort between the chapter executive board and the chapter members to ensure a
quality document. The Outgoing Chapter President (if not graduating) should be considered for
the position, due to his/her experience in chapter operations. Additionally, the Vice-Chair,
Programs Chair or Historian may serve well in this capacity.

WHAT KIND OF DOCUMENTATION MUST BE SUBMITTED?

Each participating chapter must complete and submit by semester Chapter Development Program
Reports on NSBE Online - NOL (see attached). This means that CDP submission will take place
in September, December and March. The CDP report is an ongoing document submitted each
semester, which will be looked at in total at the end of the year. The CDP should reflect the years


                                                                                                 4
activities for the respective chapter. It is imperative that the CDP Chairperson attends all chapter
board meetings so those key members of the chapter are kept informed of their specific
requirements to complete the chapter’s CDP semester reports. It is also very important to have a
committee member for each CDP category to compile the report.

HOW DO WE GET STARTED?
Please use the following as a checklist. Failure to comply with these requirements will result in
ineligibility for the Chapter Excellence Awards. However, submitted material will still be
evaluated for the information contained therein, and feedback will be given to all chapters.

ALL CDP REPORTS MUST CONTAIN THE FOLLOWING:
 COMPLETE ANSWERS TO ALL QUESTIONS IN THE REPORT outline. Answers should
  be clear, yet concise.
 Chapter Long Range Plan – Due with Summer Submission Report.
      o (Each chapter is required to have a Long Range Plan. The Chapter Long Range Plan
           must be in accordance with both the regional and national Long Range Plans of
           NSBE. Submissions will be judged on how closely the chapter executes programs that
           comply with the Chapter Long Range Plan).
 Completed program planning and evaluation sheets as documentation for all programs
  referenced in the report. The evaluations should be labeled and included in the Upload Zip
  File to be uploaded at the end of the monthly application.
 The chapter’s governing documents( By-Laws, Constitution and CEB Operating
  Guidelines(Optional)
 Completed Chapter Excellence Award registration form


FORMAT
 All reports should be submitted once a semester online at https://nol.nsbe.org/login.aspx.
 Be sure to address each portion of the question, and begin your answer with a firm
  “yes” or “No” to the question (i.e. Yes, our chapter has made a conscious effort to
  recruit members).
 NSBE Online will allow you to upload any supporting documentation, which should be
  labeled and included in the Upload Zip File to be uploaded at the end of the monthly
  application.
 Any attached supporting data in the upload zip file should include the name of the category
  and the item number.
 Items requiring supporting data must be fully substantiated to receive credit. If a chapter
  answers “NO” to any of the requirements, they will receive no points for that item unless a
  reasonable explanation is given.
 Chapters will be able to access past semester reports on NSBE Online.
   NOTE: WE RECOMMEND THAT YOU TYPE YOUR RESPONSES INTO A
    WORD DOCUMENT TO ENSURE GRAMMAR AND SPELLING AND
    THAN COPY AND PASTE YOUR RESPONSES INTO THE NSBE ONLINE
    SEMESTER REPORT TO SAVE TIME IN SUBMITTING.

HOW ARE THE REPORTS EVALUATED?

Each submission will be evaluated on grammar and spelling as well as the following criteria:
 How close the chapter came to achieving the goals of the chapter long range plan.
 How close the chapter adheres to and implements the direction given from the National and
   Regional Executive Boards.



                                                                                                  5
   How much the chapter improved this academic year compared to the previous academic
    year?
   The total number of semester submissions.
   NOTE: For each missed submission, a set number of points will be deducted from your score.
   Each chapter will receive an email with feedback based on the judge’s scoring on the regional
    and national levels.
   Chapters will be evaluated overall and judging will be based on the different categories of the
    program.
   Judging is based on QUALITY of the Chapter’s activities as reflected in the report and NOT
    the QUANTITY of the report itself.


WHAT IS THE DEADLINE FOR SUBMITTING THE MONTHLY REPORT ON NSBE
ONLINE?

The report year begins on April 1 and ends on March 31. Submission deadlines are as follows:
     October 10, 2004 Summer
     December 31, 2004 Fall
     February 15, 2005 Winter
 The CDP semester reports will be judged by your regional CDP judges on a continuous basis. If
an unanticipated technical issue arises with NSBE Online, the submission deadline may be
extended. All chapters would be notified of the extension via the NSBE Program web and/or
email blast.

February 15, 2005 is the last day to submit your final report. If you have any questions please
contact your regional programs chair. Regional CDP winners will be notified by March 13, 2004.
The contact information for all programs chairs is below.

Regional Programs Chairs 2004-05
Region I            Stephen Hunte                r1programs@board.nsbe.org
Region II           Sharon Freeman               r2programs@board.nsbe.org
Region III          Valerie Thomas               r3programs@board.nsbe.org
Region IV           Benita Tubbs                 r4programs@board.nsbe.org
Region V            Tiffany Norris               r5programs@board.nsbe.org
Region VI           Tiffini Buchanan             r6programs@board.nsbe.org


If you have questions, contact your Regional Programs Chair first (see above directory). However, if
you have additional questions, contact the National Programs Chair @:

                Yoshino N. Woodard
                programschair@board.nsbe.org
                (703) 549-2207 ext. 276

Chapter Excellence Displays
Regional Chapter Excellence Award Winners are required to display and showcase the
accomplishments of their chapter at the National Convention. Display guidelines will be available
to all chapters on the national website. Displays will not receive points in judging, however, any
qualifying chapter not submitting a display at the National Convention will not be considered for
a National Chapter Excellence Award. Display guidelines for the National Competition can also
be requested from the National Programs Chairperson or NSBE World Headquarters Programs.



                                                                                                  6
               The National Society of Black Engineers
                    Chapter Excellence Awards
                         Registration Form
                                    2004 – 2005

Date

Region

Chapter Name                                          Chapter Code

Chapter Address

Chapter E-Mail Address

Chapter President’s Name

Chapter President’s Telephone

E-Mail Address

Chapter Officer Submitting Report

Title

Phone Number

E-Mail Address


Reporting History
Is this the Chapter’s First time submitting a CDP report?
( ) Yes ( ) No

If no, please give the year(s) for which a report was submitted since 1998?



Did the chapter win any Regional Chapter Excellence Awards? Please specify the
award and the year.




                                                                              7
Did the chapter win any National Chapter Excellence Awards? Please specify the
award and the year.




                                                                             8
             MEMBERSHIP RECRUITMENT & RETENTION
Chapter Size Categories
How many members does your chapter currently have? (Verified via NSBE Online) (ask each
month)

A.      10-35 members
B.      36-75 members
C.      76 or more members

1. Has the chapter made a conscious effort to recruit new members? Please include descriptions
   of all recruitment efforts. Membership campaign materials may be submitted under this tab.
   (Monthly) (15)

2. Are all elected officers of your chapter paid members of NSBE? Submit a listing of all
   officers’ names, positions and membership numbers. (September) (10)

3. Has your chapter’s membership increased? Recap membership statistics for the current
   academic year. Compare this academic year with the previous academic year. The chapter’s
   objective is to have a higher percentage of members. Include a list of all members for the
   current year, and give the total number of members for the previous year (individual names
   not needed for previous year). (October) (10)

4. How many new members did the chapter have this year? (May/December) (5)

5. Did the chapter make a conscience effort to recruit graduate student members? (10)
   Please include a description of all recruitment efforts and submit program materials?
   September/December/February)

6. Has the chapter made a conscious effort to retain registered members? Please include
   descriptions of all retention efforts. Retention program materials may be submitted under this
   tab. (February/September/December) (10)

7. How many chapter members are engineering students? (This means they are registered
   through the registrar in an ABET accredited program) (September/December/February)(10)

8. Informational Question Only (No points will be assessed): How many Black engineering
   students are enrolled at your university? (Black refers to persons of African, African-
   American, or Caribbean descent) (Might want to mention that it's good to compare to the
   number of members they have, to see what their potential is. gives chapter an idea of their
   recruitment efforts. Might want to mention that members need not be Black and Engineers.)
   (April)

POINT TOTAL – MEMBERSHIP RECRUITMENT AND RETENTION




                                                                                               9
                          ACADEMIC EXCELLENCE
1.    Did the chapter implement Academic Excellence programs to help increase the Grade
      Point Averages of its members? Submit program planning and evaluation forms for each
      program. (ask in September/December/February)(15)

2.    Chapter members with verified GPAs in NSBE Online: Chapters will receive points
      based on the percentage of the chapter membership that has submitted official transcripts
      or GPA verification information. Information will be verified via NSBE Online
      Chapter Reports. (ask in September/December/February) (20)

3.    Chapter Scholarship Applicants: Chapters will receive points based on the percentage
      of the membership that applied for NSBE scholarships during the 2004-2005 academic
      year. (ask in January) (15)

4.    Chapter Scholarship Recipients: How many of your members were awarded NSBE
      scholarships in 2004-2005 (this does not include scholarship applicants in 2003-2004)?
      (ask in April) (5)

5.    Did your chapter have an Academic Technical Bowl team this year (2003-2004 and/or
      2004-2005)? If so, submit a list of team members. (ask in December/February) (10)

6.    Chapter TorchBearers: Chapters will receive points based on the percentage of the
      membership that are confirmed TorchBearers in NSBE Online as of entry deadline. (ask
      in February) (10)

7.    How many regional and national academic excellence awards or competitions did the
      chapter win (e.g. Academic Technical Bowl Regional Champions)? Submit the name of
      each award or competition won. (ask in December and April) (5)

8.    Did the chapter promote National Academic Excellence Month? Describe your chapter’s
      activities. (ask only for November) (10)

9.    Did your chapter participate in the Achiever’s Plus Tutoring Initiative? If so, submit a
      list of tutors and their hours served. (ask in September/December/February) (15)

10.   Did your chapter participate in the Tutoring and Mentoring Component (TMC)? If so,
      submit a copy of the one-page summative report submitted to NSBE Headquarters. (ask
      in December and June) (5)

11.   How many of your members attended a Fall Regional Conference Academic Excellence
      workshop? Submit a workshop evaluation form from each member who attended. (ask in
      December) (10)

12.   Did your chapter participate in the Achievers Plus Program? Submit a summary of your
      metric and survey feedback. (December/February)


POINT TOTAL – ACADEMIC EXCELLENCE




                                                                                            10
                         TECHNICAL EXCELLENCE
1.   How many undergraduate members of your chapter are conducting research? List names
     of members and submit a one-page research abstract for each. (ask this in January and
     September) (10)

2.   How many graduate members of your chapter are conducting research? List names of
     members and submit one-page abstracts for each. (ask in September and January) (15)?

3.   Did any members participate in the Technical Research Symposium (Technical Paper
     Contest and Poster Session or Undergraduate Students in Technical Research contest)? If
     so, submit names and one page abstracts. (ask in April and December) (15)

4.   Did the chapter make a conscious effort to promote undergraduate and graduate research?
     Submit program planning and evaluation forms for all programs. (ask in
     September/December/February) (10)

5.   Did your chapter have a team for the Boeing Flight Competition? If so, submit team and
     team member names. Also include any awards received for the competition. (ask in
     February) (10)

6.   How many chapter members have taken part in a technical summer internships?
     (September) (5)

7.   What National Engineers Week activities did the chapter hope or participate? Please
     provide documentation? (February) (5)

POINT TOTAL – TECHNICAL EXCELLENCE




                                                                                         11
                            FINANCIAL VITALITY
1.   Has the chapter developed a balanced budget with justification of funding? Please submit
     a copy of the chapter budget with funding justification. (ask in January and September)
     (15)

2.   Did the chapter Treasurer attend the Regional Leadership Conference? (ask in
     September) (5)

3.   Did your chapter have any fundraisers or corporate solicitation efforts this month?
     Submit a description of the fundraisers and corporate solicitation efforts as well as the
     income generated. (ask in September/December/February) (15)

4.   What percentage of the budget is spent on programs that are in line with the NSBE
     mission and NSBE regional and national programs? (Please include a copy of the chapter
     budget.)(February) (10)

5.   Did the chapter apply for funding from the National Programs Fund? (
     September/December/February) (10)

6.   Has the chapter submitted a programs utilization package (December) (10)?

7.   Has your chapter held any programs (workshops, seminars, lectures) to enhance member
     financial knowledge? (i.e. investing, money management, starting your own business
     etc). (ask in September/December/February) (5)

POINT TOTAL – FINANCIAL VITALITY




                                                                                           12
         CONTINUOUS EDUCATION & CAREER ACCESS

1.   Has the chapter made efforts to promote long range career planning? Include descriptions
     of all chapter efforts. (ask every month) (15) (5)

2.   How many members of the chapter are registered for the FE/EIT? How many have
     obtained the FE/EIT certification? (December/May) (15)

3.   Did your chapter host workshops promoting Professional Engineering Certification? (If
     so please submit supporting documents) (December/February)(10).

4.   Does the chapter have a resume book? Include a summary of how your chapter uses the
     book, how many members are included, who has access to it and how access is gained.
     (ask in December/February) (10)

5.   Chapter Member NSBE Online Resume Submissions: Chapters will receive points
     based on the percentage of the membership that have submitted confirmed resumes
     through the NSBE Online Digital Job Center. (September/December) (10)

6.   Does the chapter host workshop or training sessions on resume writing or interviewing
     skills? If so, please describe. (ask in September/December/February) (10)

7.   Does your chapter invite corporate representatives to speak or recruit at meetings? If so,
     give names of companies and their representatives. Also, submit dates of meetings,
     summaries of presentations and sample promotional material. (ask in
     September/December/February) (10)

8.   Has the chapter made efforts to encourage students to pursue graduate studies? If so,
     please describe.( ask in September/December/February) (5)

9.   Does your chapter actively participate in the Face Time Program with the Alumni
     Extension chapter in your area? (ask in September/December/February) (5)

POINT TOTAL – CONTINUOUS EDUCATION & CAREER ACCESS




                                                                                            13
                           CULTURAL AWARENESS
1.    Does your chapter mentor a NSBE Jr. Chapter that is officially chartered with NSBE
      headquarters? (ask in September/December) (5)

2.    Does your chapter have a Pre-College Initiative (PCI) Outreach program? If so, submit a
      calendar of PCI events and names of participating students, along with their school and
      location. Also list your chapter members who participate in these programs. (ask in
      September/December/February) (10)

3.    Does your chapter work directly with or sponsor a NSBE Jr. Chapter or PCI group on the
      US FIRST Robotics Programs or MathCounts? If so, please submit information on team
      members, work description and outcomes. (ask in September and December) (5)


4.    Does your chapter work with a NSBE chapter or PCI group in the Try-Math-A-Lon
      tutoring program? ask in September/December/February (10)


5.    Has the chapter performed community service projects this month? If so, submit a
      description of the project(s) a list of participants for each, and the collective hours per
      month do your chapter members contribute. (ask in September/December/February ) (10)

6.    Does your chapter sponsor/attend events during Black History Month to promote the
      contributions of African-American engineers and scientists? If so, please describe. (ask
      during February) (10)

7.    Does your chapter host/attend events to increase the cultural knowledge of your
      membership and of the community? If so, please describe. (ask in
      September/December/February) (5)

8.    Does your chapter sponsor or actively participate in Technical Outreach Community
      Help (T.O.R.C.H.) programs throughout the year? If so, please provide a brief
      description of the program and its outcomes. (ask in September/December/February) (10)

9.    Has your chapter hosted a NSBE -Walk for Education? If so please provide a brief
      description? (ask in September/December/February) (10)

10.   Did you help your NSBE Junior Chapter complete or plan their project for the Technical
      Research Symposium’s PCI Science Fair? (ask this in September and December) (5)

POINT TOTAL – CULTURAL AWARENESS




                                                                                              14
                      LEADERSHIP DEVELOPMENT
1.   Did the chapter have or attend any leadership training/development workshops? Please
     describe each workshop and include names of members in attendance and workshop
     facilitators. (ask in September/December/February ) (5)


2.   Does your chapter host joint activities with other engineering or science associations on
     your campus? If so, please describe the activities and give the names of the other
     associations. (ask in September/December/February) (10)

3.   How many chapter officers successfully completed an exam on NSBE history, by-laws
     and constitution developed by the Regional Parliamentarian or another chapter officer?
     Submit names of those that passed. (September) (5)

4.   How many chapter officers attended Regional Leadership Conference? Please submit the
     names and positions of those officers. Did any general chapter members attend the
     Regional Leadership Conference on behalf of an officer? If so, submit names.
     (September/December) (10)

5.   Do any members hold leadership positions in other campus or community organizations?
     List members, organizations and leadership positions. (December/September) (10)

6.   Are your members encouraged to run for officer positions on the chapter, regional or
     national levels? If so, please summarize your chapter’s election promotion efforts.
     (September/December) (10)

7.   Do any members have a position on a NSBE Regional Board, National Board or
     Conference Planning Committee? Please provide their names. (January /September) (10)

8.   How many of your board members have served in NSBE leadership positions prior to this
     year? When? What positions? (September) (5)

9.   Informational Question Only (No points will be assessed): Have any of your board
     members received internships or jobs based on participation in your chapter’s leadership?
     (Networking, career fairs, MEP support, etc.) (September/December) (N/A)

POINT TOTAL – LEADERSHIP DEVELOPMENT




                                                                                           15
                                COMMUNICATIONS
1.    Did members receive advance notice of regular meetings (dates, times and locations) by
      special bulletin or a portion of a chapter newsletter? If so, please attach any electronic
      copies at the end of this section. What other types of methods were used to communicate
      information to members? (ask in September/December/February) (10)

2.    Did your chapter publish any newsletters this month? If so, how many copies were
      printed and distributed? Please attach an electronic copy of the newsletters at the end of
      this section. Otherwise, what prevented this newsletter from being sent to your chapter
      membership? (ask in September/December/February) (5)

3.    If your chapter has an e-mail address, please list the most updated address. What
      listservs is this e-mail address subscribed to? (I.e. Regional list server, Zone list server)
      How often does your chapter check the e-mail account this month? If no chapter email is
      established, please explain why? (December/September) (5)

4.    If your chapter has a web page, please list the most updated URL. How many times the
      website was updated this month? If not, why? (September/December) (10)

5.    Does your chapter have a listserv or chapter distribution list? If so, how many members
      are subscribed to it? How many messages were sent out over the listserv this month?
      (September/December) (5)

6.    Did all outgoing 2003-04 chapter officers submit official transition           reports to this
      academic year’s (2004-05) executive board? Please submit reports                for following:
      President, Vice–President, Secretary, Treasurer and Programs Chair at          the end of this
      section as ONE document. (Please be sure to address the answer for             each position).
      (September) (20)

7.    Informational Question Only (No points will be assessed): Were copies of the chapter
      newsletter    mailed    to    regional     board     representatives?    (ask     in
      September/December/February)

8.    Informational Question Only (No points will be assessed): Was a chapter membership
      directory published during the year? If so, include a copy. (September)
.
9.    Informational Question Only (No points will be assessed): Did your chapter receive a
      regional newsletter? (ask in September/December/February )

10.   Informational Question Only (No points will be assessed): Did your regional counterpart
      contact you sometime this month? If you had comments or concerns were they addressed? (ask in
      September/December/February )

11.   Informational Question Only (No points will be assessed): Did you have any problems
      with NOL usage this month? If so, please explain in detail so the problem can be resolved. (ask
      in September/December/February )

12.   Informational Question Only (No points will be assessed): Do you think CEB members
      should have NSBE email accounts? If so, explain why. (ask once in December).
POINT TOTAL – COMMUNICATIONS


                                                                                                  16
                            National Directives- (SLAM)

   1. What is the chapter plan for implementing the National Directives (September) (5)

   2. Has the chapter made a conscious effort to adhere to national directives? How?(
      December/February) (15)

   3. What percentage of the budget was devoted to implementation of the social
      consciousness and Academic Excellence directives (December/February) (10)


   4. Did the chapter partner with other organizations within the Alliance to promote social
      consciousness? Which organization(s)? ( December/February) (15)

   5. Did the Chapter actively develop current and future leaders? How? (December/February)
      (15)

Point Total –NATIONAL DIRECTIVES




TOTAL CDP POINTS:




                                                                                               17
                        ADDITIONAL INFORMATION
       (This section is not scored but exists to gather information specific to your chapter)

1.   Please list and provide adequate documentation at the end of this section for any
     additional chapter programs that have assisted in the development of your members or
     have furthered the goals and objectives of NSBE.

2.   Please list and provide adequate documentation at the end of this section for any
     extenuating circumstances that have hindered the chapter’s development. Also include
     suggestions for solving these problems in upcoming years.
     Examples:
     a.      Your school does not have a structured undergraduate research program
     b.      Your chapter does not have Internet capabilities.
     c.      Your chapter faces school regulated corporate solicitation

3.   Does your chapter receive any financial support from your University or its Minority
     Engineering Program? If so please describe.




                                                                                                18
                The National Society of Black Engineers
                       Chapter Critique Form
               Chapter Development Program 2004-2005
Please use this form to give your suggestions and feedback for improvements to this program.

Chapter Name

Category:
Suggestions:


Category:
Suggestions:


Category:
Suggestions:


Category:
Suggestions:


Category:
Suggestions:


Category:
Suggestions:



Additional Comments:




                                                                                               19
National Society of Black Engineers
     Program Planning Sheet




                                  20
           NATIONAL SOCIETY OF BLACK ENGINEERS
                 PROGRAM PLANNING SHEET

LOGISTICS

Date:                                        Chapter:

Name:                                        Committee Name:

Program:

Date of Program:_______________              Time of Program:

Duration of Program:

Committee Members:

Key Contact Person(s):

Expected Attendance: Members                            Community

Goal(s) of Program:


Check and explain which key business area(s) or directive this program fulfills.
_Academic Excellence                       _Technical Excellence
_Leadership                                _Telecommunications
_Financial Vitality                        _ Environmental Justice
_Academic Education & Career Access        _ Communications
_Cultural Awareness/Community Service _ Professional Development
_ National Directives

______________________________________________________________________________________
______________________________________________________________________________________


RESPONSIBILITIES (Complete sections applicable to your program)
RESERVATIONS/SET UP- Indicate the estimated cost and person responsible.

   Space(s) reserved:

   Banner space request submitted:

   Other:


PROFESSIONAL CONTRACTS/PURCHASES – Indicate estimated cost and person responsible.

   Purchase order request submitted:

   Contract received/signed:

   Other:


                                                                                     21
TECHNICAL – Indicate estimated cost and person responsible.

   List all Audio/Visual needs (sound, outlets, etc):

   Other:

PUBLICITY – How did you make use of the following publications? Indicate size and quantity.

Newspaper ad(s)            Posters                       Flyers      Radio ad(s)
Press release              Banner                        Calendar    Other

HOSPITALITY – Indicate estimated cost and person responsible.

   Transportation arranged
        Arrival information                  Departure information

   Lodging arranged:
       Hotel information

   Food service arranged:

Other:

SECURITY – Indicate estimated cost and person responsible.

   Security:

   Parking arranged:

   Other:

THANK YOU NOTES – If sent, indicate to whom.



                  PLEASE ATTACH ANY SUPPORTING DOCUMENTATION.




                                                                                          22
National Society of Black Engineers
     Program Evaluation Form




                                  23
           NATIONAL SOCIETY OF BLACK ENGINEERS
                PROGRAM EVALUATION FORM
Date:                                      Chapter:

Name:                                      Committee Name:

Program:

Date of Program:_______________            Time of Program:

Duration of Program:

Committee Members:

Key Contact Person(s):

Key Sponsor(s):

Actual Attendance: Members                  Community___________

GOALS OF PROGRAM

   Accomplished (with explanation):

   Unaccomplished (with explanation):

KEY BUSINESS AREAS

Accomplished (with explanation):

Unaccomplished (with explanation):


PROGRAM RESPONSIBILITES

   Which Responsibilities exceeded the estimated cost?

Responsibility           Estimated Cost               Actual Cost     Why?
__________               ____________                 _________       ______________________

   Which Responsibilities were not accomplished by estimated date?

Responsibility            Why?
__________               _____________________________________________________

 Main aspect(s) of program that went very well.
Main Aspect             Why?
__________              _____________________________________________________


RESOURCES USED

Choose one and explain why:        Outstanding                Good          Fair           Poor




                                                                                                  24
   Name:
   Office:
   Phone/Fax:
   Email:

OVERALL COMMENTS AND EVALUATION:

Rating of overall program      Outstanding Good Fair Poor

Why?

PROBLEMS OR CONCERNS FOR FUTURE PLANNING:

   Problem/Concern

   Suggestion for resolving

                   PLEASE ATTACH ANY SUPPORTING DOCUMENTATION




                                                                25
National Society of Black Engineers
   Participant Evaluation Form




                                  26
         NATIONAL SOCIETY OF BLACK ENGINEERS
        PROGRAM PARTICIPANT EVALUATION FORM
** Please complete and hand in this brief survey to ensure that we continue to provide quality programs. **

Name of Program/workshop

Name of Speaker/Facilitator

Please rate the program/workshop on the following scale:

5 = strongly agree        4 = agree         3 = neutral       2 = disagree      1 = strongly disagree

1. The program/workshop met my expectations.                  1        2        3        4        5

2. The format of the program/workshop was effective.          1        2        3        4        5

3. The time allocated for the program/workshop was adequate.1          2        3        4        5

4. The program/workshop provided new information (educational value) for me.
                                                          1        2         3           4        5

5. I would recommend that others participate in this program/workshop in the future.
                                                              1       2         3        4        5

6. How did you find out about this program/workshop?

_Member          _Friend _Advertisement _Web                  _Other:___________________

7. What specific things did you like about this program/workshop?


8. What specific things would you change about this program/workshop?



9. What topics would you like to see addressed in future programs/workshops?




                                                                                                        27

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:35
posted:10/21/2011
language:English
pages:27