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					Management Sciences for Health
Strengthening Pharmaceutical Systems
September 2010




                      UPDATED:
             Strategic Monitoring System

          Web Guide & Reference Manual




   Instructions on entering and retrieving workplan and activity
       information on the SMS website

   Explanation of web SMS search capabilities for SPS products 

   Deadline schedules for each quarter
Strategic Monitoring System Web Guide and Reference Manual
                                                               Contents

1. INTRODUCTION ............................................................................................................................5
   Objectives ....................................................................................................................................5
   Data Elements ..............................................................................................................................5
   SPS Reporting Requirements.......................................................................................................6
   Terminology in the SMS..............................................................................................................8
2. HOW SMS WORKS ....................................................................................................................10
   Types of Users ...........................................................................................................................10
   Formatting ..................................................................................................................................10
   Copying and Pasting Text from Word or Excel ........................................................................10
   Uploading Photos .......................................................................................................................10
HOMEPAGE ....................................................................................................................................12
3. MY PORTFOLIO(S) .....................................................................................................................13
4. WORKPLANS ..............................................................................................................................14
   Overview ....................................................................................................................................14
   Search Workplans ......................................................................................................................14
   Workplan Details .......................................................................................................................15
   Create a Workplan .....................................................................................................................15
5. VIEWING ACTIVITIES ................................................................................................................16
   Overview ....................................................................................................................................16
   View Activities ..........................................................................................................................16
7. PRODUCTS ..................................................................................................................................21
   Overview ....................................................................................................................................21
   Searching for Products ...............................................................................................................21
   Submitting Products ...................................................................................................................21
8. ADMINISTRATIVE MODULE .......................................................................................................24
   Overview ....................................................................................................................................24
   For Admin Users — APSR Management ..................................................................................24
   Indicators Related to USAID Results ........................................................................................24
   Product Management .................................................................................................................25
   User Management ......................................................................................................................25
   Manage Indicators......................................................................................................................25
   System Management ..................................................................................................................25
   Graphed Indicators .....................................................................................................................26
9. SEARCH ......................................................................................................................................27
   Overview ....................................................................................................................................27
   Internal Example: .......................................................................................................................27
10. REPORTS ..................................................................................................................................28
  Overview ....................................................................................................................................28
  Activities: Program Elements and Sub-Elements ......................................................................28
  Activities by Intermediate Result (IR) and Sub-IR ...................................................................28


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                              Strategic Monitoring System Web Guide and Reference Manual


   Activity Shortlist by Workplan ..................................................................................................28
   APSR – Progress ........................................................................................................................28
   Indicator Progress Report ..........................................................................................................28
   Indicator Reference Sheets ........................................................................................................29
   Indicator Summary ....................................................................................................................29
   Product List by Workplan ..........................................................................................................29
   Products Submitted to DEC .......................................................................................................29
   Workplan Summary ...................................................................................................................29
11. REMOTE SUBMISSION OF ACTIVITY DATA .............................................................................30
12. REMOTE SUBMISSION OF PRODUCTS DATA ............................................................................31
13. QUARTERLY DEADLINES .........................................................................................................32
                                      1. INTRODUCTION


The Strategic Monitoring System (SMS) manages the large amount of information required to
monitor and report on the implementation of activities of the Strengthening Pharmaceutical
Systems (SPS) program. The SMS is a relational database management information system that
facilitates results-based planning and management as well as the production of routine reports. It
allows for tracking and organizing of project information by designated data elements.


Objectives

The primary objectives of the Strategic Monitoring System are to:

    1. Provide an interface for the definition of project objectives, activities and results.

    2. Provide an interface for routine collection and storage of information on the status of
       activity implementation, progress toward outputs and outcomes, completion of products,
       and linkages to USAID results.

    3. Categorize information and define meta-data about tasks, activities, resources, products
       to enable cross-program and cross-activity searches and correlations.

    4. Efficiently produce data required for routine reports (e.g., quarterly reports) and ad hoc
       requests for project information.

The secondary objectives of the SPS Strategic Monitoring System are to:

    1. Provide institutional memory by storing documents (e.g., trip reports, proceedings,
       technical reports, curricula) and enabling retrieval.

    2. Provide a collaborative workspace environment for information sharing and product
       development.

This guide provides simple step-by-step instructions and basic techniques for working with the
SMS website screens. In addition, this guide provides assistance in writing comprehensive,
professional, and efficient narratives.


Data Elements

The following is a list of data elements that can be tracked by the SMS:

   Activity Title




                                                  5
   Activity Definition
   Funding Code
   Country and/or Region
   Team Leader, Activity Leader
   Progress Updates
   Barriers to Progress
   Keywords
   Technical Areas
   Public Health Focus
   USAID Results Areas
   USAID Elements and sub-elements
   SPS Principal Areas of Work
   Deliverables/Products
   Timelines/Timeframe (e.g., due dates, months, quarters, years)
   Outputs
   Outcomes
   Indicators, with their definitions, targets, and values
   Documents and Catalogue Numbers
   Activity Status


SPS Reporting Requirements

Over the course of any given program year, several key documents are produced using
information stored in the SMS. These reports include information that will help to plan, monitor,
manage and report on activity implementation and results.

Annual Workplan
Required by USAID
Responsible: Portfolio manager
When:        Generally due by September
Contents:    Document detailing background, strategic package of activities, indicators, targets
             and budget


At the beginning of the year, an Annual Workplan is developed, which takes into account
strategic thinking on what activities should take place in the following year. Program Year 1 for
SPS is defined as October 2007 through September 2008.Year 2 is defined as October 2008
through September 2009. Year 3 is defined as October 2009 through September 2010 and so on.
Workplans are drafted as funding is finalized, beginning around June. The contents of the
workplan include background information on technical issues, identifies the technical objectives
to be addressed, and specifies activities and budgets.

Portfolio Managers develop long-term technical objectives and related annual workplan activities
in coordination with counterparts, partners, and collaborators. Activities directly contribute to
technical objectives and are also linked to USAID results areas and elements. This information
is presented in the Performance Monitoring Matrix section of the workplan.

The work plan, once agreed upon and approved by the USAID CTO, is ready to be entered into
the SMS (at the beginning of the work plan year). Work plan background narratives as well as
static linkages to USAID results frameworks, along with other meta-data on activities, are
entered at this time as well and generally not require updating.

Activity Product Status Reports (APSR)
Requirement: Although biannual reports are required, SPS generates reports quarterly
              commensurate with financial reporting requirements
Responsible: SPS Technical Deputy Director
When:         Quarterly
Contents:     Background on the portfolio, list of activities with updates, including progress on
              indicators

Portfolio managers are required to ensure that the data in the SMS is updated every quarter. The
―Activity and Products Status Report‖ is automatically generated following a predefined format
and submitted to USAID and posted on the SPS web site.1 During the course of the year,
portfolio managers must ensure that activity leads either enter their updates directly or provide
updates to be entered by a designated staff member. This information serves to document and
monitor progress made on activities, products, outputs, and outcomes. The report includes a
narrative description of the activity, product background, progress toward results, and next steps
to be taken. Note that only updated information is included in the APSR. If there has been no
activity in a portfolio, the portfolio will not be represented in the report.

 By using the SMS, the SPS Technical Deputy Director and the portfolio managers can keep
track of sub-activity (task) and milestone completion. For the APSR, each portfolio manager
must:

    1. Enter activity information (progress) into the SMS.

    2. Enter products information into the SMS on new reports, tools, presentations or other
       products (and provide a copy for SPS paper and electronic files).

The data and narrative are compiled with other SPS projects into a finished comprehensive report
and submitted to USAID. All the data entry must be completed by the deadlines outlined in this
guide or posted on the SMS site. Information submitted after the deadline will not be included
in the published report although it will be available in the databases for subsequent ad hoc
searches through the database function.

Annual Portfolio Reviews
Requirement: Two reports: One for accomplishments for each core funded portfolio, and one on
              contributions to the USAID Health Division health systems strengthening goals.

1
  Portfolio managers may generate tailored reports with any frequency desired (e.g., monthly), according to the
request of their CTO. For assistance write to sps_apsr@msh.org.


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Responsible: SPS Technical Deputy Director
When:        Annual, beginning in September, through January
Contents:    Key accomplishments for the previous year according to health element, and
             according to overall system strengthening strategies; technical and budget
             proposals for coming fiscal year.

SMS data is used to help generate the annual portfolio review. The portfolio review is due at the
same time as the new workplans and quarterly reports. If managers keep the SMS updated, there
would be no need for separate reporting activities as the Technical Deputy Director would be
able to generate all needed reports from the SMS without additional inputs from the portfolio
managers, with the exception of proposals for the coming year.


Other Reports:

Other uses of data entered into the SMS include:

       Preparation of portfolio specific monitoring reports (write to sps_apsr@msh.org for
        more information and assistance)
       Assisting with ad hoc requests on SPS activities and status
       Final reports for portfolios about to close
       Searches for documents, tools, and topics or type of activity (see Section 9)
       Preparation of “lessons learned” documents



Terminology in the SMS

Term         Definition               How Many               Relationships     Example
Portfolio    A source of funding,     One portfolio per      Can have          It could be a
             usually                  funding stream.        many              country, a region,
             corresponding to         One funding            workplans over    or a global tech
             Core or Bureau of        stream per             time. All         area: Lesotho;
             Global Health,           portfolio.             portfolios have   REDSO; maternal
             Regional Missions, or    Some countries         at least one      and child health
             Country Mission. A       have different         workplan.
             portfolio manager        funding streams        When the
             may be responsible       (e.g., PEPFAR,         funding stops,
             for one or more          PMI) Each source       the portfolio
             portfolios.              of funding is a        closes and
             .                        different portfolio.   there are no
                                                             new workplans
                                                             written.
Workplan     A written document       A portfolio will       A workplan        Lesotho 08 for
             describing the work      have one workplan      belongs under     FY08 funds
             to be done during a      for each year of       one portfolio.
             defined period of time   funding. Portfolios                      REDSO 09;
             with funding provided    may receive
Term         Definition               How Many                Relationships    Example
             by a particular          funding for several                      Maternal and Child
             portfolio.               years. Each year                         Health 08
                                      of funding will
                                      have a separate
                                      workplan (do not
                                      combine more
                                      than one year of
                                      funding, or
                                      different portfolios,
                                      into a single
                                      workplan.
Activity     Workplans are            A workplan will         Activities       Provide TA to PTF
             composed of an           have several            always belong    to strengthen
             explicit and coherent    activities.             under a          procurement
             set of technical                                 workplan. The    capacity
             activities. Each                                 activity code    (LFRW07HIP…)
             activity is described                            reflects the     LF = SPS program
             in terms of outputs                              portfolio and    RW = Rwanda
             and outcomes. It is                              workplan in      07 = Workplan
             budgeted and is                                  which it sits.   (year)
             assigned an activity                                              HIP= PEPFAR
             code. This code
             reflects the portfolio
             and the workplan in
             which it sits.
Indicators   The specific pieces of   An activity can         Indicators       # of individuals
             data we’re collecting    have 0, 1, or           always belong    trained in blood
             on process and/or        several indicators.     under an         safety
             results. They should                             activity.
             correspond to annual
             targets that are
             stipulated in the
             workplan.




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                                   2. HOW SMS WORKS
Types of Users

There are two types of users: administrators and staff. When staff users log into the system, they
will be presented with 10 menu options: SMS Home, My Portfolio(s), Workplans, Activities,
View Products, Search, Reports, Edit My Profile, Help, and Logout. Administrators also see an
Admin option.

The first page a user will see once logged in will be a welcome page that will include important
announcements and useful links. Staff will be able to view all information for all activities.
However, they will only be able to make changes to the information that pertains to their
portfolio of activities. Administrators will be able to view and change information for all
portfolios.

Formatting

The SPS SMS website has improved formatting capability in the text fields, drawing on existing
standard formatting options from Word and Excel. The following formatting buttons are
available:




Most of these are self-explanatory, but two need special mention:

Copying and Pasting Text from Word or Excel
The fourth button on the top row (          ) is ―Paste as Plain Text.‖ It should be used if you have
copied text from Word or Excel (for example, from the portfolio work plan document) and are
pasting it into the text field here. It will remove the formatting codes from the original text so
that the text appears properly here.


Uploading Photos
The third button on the bottom row (        ) is ―Insert/Edit Image‖ and is used to upload photos.
Click this button, then click the third tab (―Upload‖) on the window that opens and you’ll get the
screen shown below:
Browse to find the photo you want to upload, and then click ―Send it to the Server.‖ When you
see the following window, you’ll know the file transfer is done. Click OK on this screen and the
one that the computer gives you after it.




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                                      HOMEPAGE

After logging into SMS, you will be directed to the homepage. This welcome screen will show
summary information about the project and includes announcements, important deadline dates,
and links to financial reports,
                                   3. MY PORTFOLIO(S)

Overview

My Portfolio(s) provides an easy way for activity and project managers to view only the
information that pertains to their workplans and activities. On the My Portfolio(s) page, users
will find a list of their portfolios (example below). Clicking on any one of these portfolios will
take you to a list of workplans under this portfolio, sorted alphabetically by workplan title then
by workplan year in descending order.




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                                      4. WORKPLANS

Overview

Clicking on the ―Workplans‖ link from the main menu will open a search screen in which you
can enter parameters to search for a workplan. The results will first be sorted alphabetically by
workplan title then by workplan year in descending order. Clicking on a portfolio manager’s
name will open a window containing the person’s contact information

Clicking on a workplan title will open the associated ―Workplan Detail‖ page. Hover the mouse
over Workplans on the menu to get the Create submenu.


Search Workplans

The ―Search Workplans‖ screen is used to filter the list of workplans using various parameters,
such as Workplan, Workplan Year, Portfolio Manager, and Keyword. Results will first be sorted
alphabetically by workplan title then by workplan year in descending order. Clicking on a
workplan title will open a second portfolio summary page. Clicking on a project manager’s name
will open a window containing the person’s contact information. Clicking on the workplan year
will bring you to the ―Workplan details‖ page.

Definitions:

          Portfolio: Program of activity by funding source (e.g., AMR, Madagascar, etc.)
          Workplan Year: Year of the project workplan began (note: the workplan year may
           differ from the program year and/or fiscal year)
          Portfolio Manager: Manager of a specific SPS portfolio
          Keyword: Enter in a key word or phrase to select all records that contain this
           word/phrase in the activity description

Workplan search results page:
Workplan Details

The ―Workplan Details‖ screen displays pertinent workplan information such as its title, code,
year, funding level, portfolio manager, and background. Administrators and the specified
portfolio manager can update workplan details by clicking on the ―Edit Details‖ link. The link
will not appear for other users. Activities are also listed on this screen. Activities are linked to an
―Activity Details‖ screen.




Create a Workplan2

Users can create a new workplan by clicking on the WorkplansCreate menu option. If the
portfolio you need is not in the list of options, contact sps_apsr@msh.org for help.




2
  For instructions on how to prepare a workplan, including templates to assist with the various matrices and budgets,
see G:/SPS/Workplans/Guidance.


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                                 5. VIEWING ACTIVITIES

Overview

When users select an activity from the ―Workplan Details‖ or the ―Activities‖ screens, they will
arrive at the ―Activity Details‖ screen, and the View Activities navigation menu will expand to
show activity-related options, such as Activity Detail, Products, Outputs, Outcomes, USAID
Elements, and Activity Progress Reports. Each of the activity-related links will open the
appropriate page for the selected activity. All pages in this section will display both the
workplan and activity page headers, which include the workplan title and year, and the activity
title, number, task code, and sub-task code.

View Activities

The ―Search Activities‖ screen is used to filter the list of activities using various parameters,
such as Workplan, Workplan Year, Portfolio Manager, Activity Lead, Activity Status, and
Keyword. Clicking on an activity title opens the associated ―Activity Details‖ page. Users can
create new activities by clicking on the ―Edit Workplan Details‖ link, scrolling to the bottom of
the page, and clicking on the ―Add New Activity‖ link.




Activities are also accessible from the Workplan Details page.
Activity Details

Clicking on any specific activity in a workplan (or generated through an activity search) will
bring you to the associate Activity Details page. This page includes information on Activity
title, Activity leader, Budget for the activity, Codes, Countries involved, Background, Activity
Description, and Notes.

Also available on this screen are edit options (for activity and workplan) and viewing and/or
adding Progress Reports (details to follow).

The Performance Monitoring Matrix (PMM) is also available by scrolling down on this page.
This includes Products, Outputs, Outcomes, USAID IRs, Sub IRs, Elements, and Indicators for
the specific activities.




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Add Activity Progress Report Details

Click the Add Activity Progress Report Details button on the Activity Details screen to enter
progress information. This button leads to a screen listing the Activity and Product Status
Reports (APSRs) that have already been entered.




                                                           A list of previously submitted
                                                           progress reports; to view or edit
                                                           these reports, click on the edit
                                                           pencil. NOTE: to get the pencil,
                                                           you may have to scroll across.




 Click the Add Progress Report link to enter a new report. The following screen appears. Note
that you may upload up to three photos by clicking the mountain and sun icon (      ) in the
Activity/Products Progress box. Please include the subject and photographer in the file name and
ensure that you have (or can get) copyright to use the photo.

If you have added indicators to the activity, you will have an opportunity to enter the indicator
value for the quarter in the progress report.




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Note: Please remember to PASTE AS PLAIN TEXT (           ) if you are copying from another
document.
                                       7. PRODUCTS

Overview

Users can access products either through the activity products page or the search page (section
below). This section describes the view products and product detail pages in more depth as well
as the workflow process for submitting products.

Searching for Products

The ―Search Products‖ screen is used to filter the list of products using various parameters, such
as Workplan, Workplan Year, Author, Product Type, Publication Date, and Keyword. Results
are first sorted alphabetically by workplan title then by product title. Clicking on a workplan
title opens the associated ―Workplan Details‖ page. Clicking on a product title opens the
associated ―Product Details‖ page.




Submitting Products

A product can only be submitted once the physical product is complete and the portfolio
manager or activity lead has sufficient information to complete the fields required for the ―Add
Product‖ form (a ―Product Details‖ page with blank data entry fields). A portfolio manager or
activity lead can submit a product by clicking on the ―Submit Product‖ link, which appears next
to planned products with a status of ―Planned‖. The ―Submit Product‖ link will take the user to
the ―Add Product‖ form. During the add product process, the product creator will be required to
                     Strategic Monitoring System Web Guide and Reference Manual


associate the product with an activity and an existing planned product. Products can be
associated with multiple activities and planned products.

The product is only saved when the user clicks ―Submit‖. Once the record has been submitted,
the planned products table is updated with information from that record. The ―Planned Product‖
column will contain the abstract, the ―Co-Funded‖ column will include the Task Codes and Sub-
Tasks of additional activities associated with the product, the ―Title‖ column will include the
product’s official title, the ―Filename‖ will include the filename of the electronic copy of the
product, the ―Catalog No.‖ column will include the system generated catalog number, the ―DEC‖
column will display yes or no depending on whether or not it has been submitted to DEC, and
the ―MSH/IM‖ column will display yes or no depending on whether or not it has been submitted
to MSH/IM. The Task Codes and Sub-Tasks will be a link to the associated ―Activity Details‖
page.

The product status can be Submitted, Internal, or External depending on administrator approval.
A planned product can be edited or deleted until its associated product has been submitted. At
that point, the edit and delete links will be replaced with a view link, which will open the
―Product Details‖ page for the corresponding product.
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                             8. ADMINISTRATIVE MODULE

Overview

The Administrative Module is only available to users designated as administrators on the SMS
system. Staff users will only see a ―My Profile‖ link in the navigation whereas administrators
will see that and an ―Admin‖ link. Within the ―My Profile‖ section, staff users will have the
option to change their contact information. Administrators can approve APSRs and products,
manage system user accounts, and update system lookup tables from within this section.


For Admin Users — APSR Management

This page displays APSRs for the workplans that meet the selected filter criteria. An
administrator can select ―All‖ from the dropdown lists to view reports for all workplans. The
APSR Status Summary is a snapshot view of the status totals, which include both workplan
narratives and Activity Progress Reports. Clicking on a status name will display only reports
with that status. Clicking on Total will display the full list of all statuses. Clicking on a
workplan title under the Workplan Narratives heading will open the ―Workplan Narratives‖ page
for the specified workplan. Clicking on a workplan title under the Activity Progress Reports
heading will open the ―APSR Status‖ page for the specified workplan.

Reports listed under ―Not Yet Started‖ are generated if there is no database record for the current
quarter. The expected Admin action for these tasks is to remind the person responsible for the
task, but an Administrator has the option to add and/or complete the task him/herself.

Reports listed under ―In Progress‖ are database records that have been created
(narratives/activity progress reports were added), but have not been submitted for approval. The
expected admin action for these tasks is to remind the person responsible for the task, but an
administrator has the option to complete the task him/herself.

Reports listed under ―Submitted‖ are records that have been submitted for approval. It is the
administrator’s responsibility to edit the record, approve the record by marking the status as
―Approved‖ or reject the record by marking the status as ―In Progress‖. Once a record is marked
as ―In Progress‖, the assigned portfolio manager or activity lead will then regain editing
privileges.

Reports listed under ―Approved‖ have already been approved and cannot be edited by the
assigned portfolio manager or activity lead, but can always be changed by an administrator.

Indicators Related to USAID Results

This section is only for use by the SPS deputy director or his/her designee to set the relationship
between the SPS indicators and the USAID program results. Please do not make any changes in
this section.
Product Management

This page displays products that require administrator approval to be included in searches and
reports.

The Product Status Summary is a snapshot view of the number of products with each status.
Clicking on the status name will only display products with that status in the product list.
Administrators can also filter the list by workplan and/or workplan year by selecting the desired
criteria from the dropdown lists.

The product list shows the workplan year, workplan title, product title, and catalog number for
each product. The product titles link to the associated ―Product Details‖ page. The workplan
titles link to the ―Workplan Details‖ page.

Products ―Pending Internal Approval‖ include those that have the status ―Submitted‖ and won’t
be included in product searches or reports. Products ―Pending External Approval‖ include those
that have the status ―Internal‖, but are not specified as ―For Internal Use Only‖. These Products
will not be included in search results for external users.

Products with the status ―Internal‖ and indicated as ―For Internal Use Only‖ and products with
the status ―External‖ will not appear on this page.


User Management

This section is for SPS deputy director or his/her designee to add and delete users from the SMS
website.

Manage Indicators

This section is for SPS deputy director or his/her designee to add and delete indicators from the
SMS website.


System Management

This section will allow administrators to update the system lookup tables. Lookup tables are
used throughout the system to populate various dropdown lists. When a table has been modified,
changes will automatically be reflected system-wide.

Below is a list of lookup tables that will be maintained in this section:

   Country                                              Language
   Disease                                              Objective
   Doc Types                                            Organization
   Indicators                                           Portfolio


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   Region                                               Reporting Period
   RegionAid


Graphed Indicators

This option is to only be used by the SPS deputy director or his/her designee to select the
indicators to display on the welcome page of the SMS site.
                                           9. SEARCH

Overview

The search capability of SMS is very powerful and can serve many purposes. The search module
enables SMS users to search through activities and products approved for either internal or
external viewing. For example, SPS staff may use the search function to identify portfolios that
is addressing a particular topic or has implemented a particular type of activity. SMS users will
access this page via the Search link in the SMS main navigation site page.


Internal Example:

Users with login access to SMS will be able to search through activities and products approved
for internal or external viewing. The results will be color-coded to distinguish between the
results types as shown in the legend. To conduct a search, type single words without any wild-
cards (*). When you hit the Search button the system will search for the whole word throughout
the website in the following fields: Product Title, Product Abstract, Product Keywords, Activity
Title, Activity Background, and Country.

The product titles will link to the Product Details page and activity titles will link to the Activity
Details page.
                                        10. REPORTS

Overview

This module will provide users the ability to view a predefined list of frequently accesses reports.
Report screens will provide data in tabular format. Each report can be exported to Excel or
Word, depending on the report.


Activities: Program Elements and Sub-Elements
This report shows a list of USAID program elements and sub-elements along with the
percentages of activities under each element by year.


Activities by Intermediate Result (IR) and Sub-IR
This report shows a list of USAID intermediate results and sub-IRs along with the percentages of
activities under each element by year.


Activity Shortlist by Workplan
This report shows a list of activities grouped by workplan.

    The report filter criteria will include: Portfolio Manager, Activity Lead, Workplan,
     Workplan Year, Keyword, and a Show Description checkbox (which will display the
     activity description under the activity title if selected).

    The Keyword filter will search through the activity title, background, description, and
     keywords.


APSR – Progress
This report shows pertinent information from the Activity Progress Reports, grouped by
workplan.


Indicator Progress Report
This report has filters for workplan, workplan year, and activity. The report shows the target
value and progress toward the target for all applicable indicators. Indicators are totaled by
workplan year for each workplan, by workplan year for the project as a whole, by workplan
(across years), and for the project as a whole (across years).
Indicator Reference Sheets
After the user selects a workplan and an activity or activities, this report shows the indicators for
that activity. If you click on the indicators, you can see their definitions.


Indicator Summary
This report allows you to select a category (e.g., malaria, tuberculosis, etc.) then see a list of the
USAID indicators in that category.


Product List by Workplan
This report shows a list of completed products grouped by workplan.


Products Submitted to DEC
This report shows a list of completed products submitted to the USAID Document Experience
Clearinghouse (DEC).


Workplan Summary
After the user selects the workplan and workplan year, this report shows pertinent information
for each workplan including the workplan title, planned activity titles and descriptions, plus the
performance matrix for each activity.




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                 11. REMOTE SUBMISSION OF ACTIVITY DATA

Unless there are exceptional circumstances, remote submission of activity data is no longer
allowed. Please enter information through the SPS SMS website if at all possible.
                12. REMOTE SUBMISSION OF PRODUCTS DATA

Unless there are exceptional circumstances, remote submission of products data is no longer
allowed. Please enter information through the SPS SMS website if at all possible.




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                    13. QUARTERLY DEADLINES

Months             Quarter Project Year   SPS Input Deadline

October-December     1         PY 1           28-Jan-09
January-March        2         PY 1           28-Jan-09
April-June           3         PY 1           28-Jan-09
July-September       4         PY 1           28-Jan-09

October-December     1         PY 2           28-Jan-09
January-March        2         PY 2           30-Apr-09
April-June           3         PY 2           31-Jul-09
July-September       4         PY 2           31-Oct-09

October-December     1         PY 3           28-Jan-10
January-March        2         PY 3           30-Apr-10
April-June           3         PY 3           31-Jul-10
July-September       4         PY 3           31-Oct-10

October-December     1         PY 4           28-Jan-11
January-March        2         PY 4           30-Apr-11
April-June           3         PY 4           31-Jul-11
July-September       4         PY 4            31-Oct-1

October-December     1         PY 5           28-Jan-12
January-March        2         PY 5           30-Apr-12
April-June           3         PY 5           31-Jul-12
July-September       4         PY 5           31-Oct-12

				
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posted:10/20/2011
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