Twelve Months of Title I
Presented by Office of Title I Academic Support
Fall Administrative Workshop 2008
What Is Title I?
• Supplemental federal funding for low
achieving students targeted to high
poverty schools.
• A program that provides extra academic
support and learning opportunities for
children who are failing, or most at risk of
failing, state and local standards.
What Is Title I?
• Title I is part of the • Title I provides
Elementary and additional resources
Secondary Education to high poverty
Act that was schools, closing the
introduced in 1965. gap between
advantaged and
disadvantaged
children.
What is Title I?
• The newest
authorization of Title I
is part of No Child
Left Behind that was
signed into law on
January 8, 2002.
No Child Left Behind
• NCLB emphasizes the importance of
teacher quality, student achievement, and
parental involvement.
• NCLB stresses ACCOUNTABILITY.
How Does Title I Help My School?
• Title I funds are supplemental funds that
provide additional instructional time for
students who are not meeting state and
local standards.
• Title I funding may be used for
professional development, providing
necessary training to teachers.
What Types of Services Are
Offered?
• Services depend on the Local Educational
Agency (LEA) and schools; are additional
to what is already provided.
• Program must be supported by
scientifically or evidence-based research.
• Instruction should focus on
English/Language Arts and Math.
For Example…
• Before/after school • Extended time
tutoring opportunities (e.g.,
EDK/FDK)
• Specialized teachers • Professional
(e.g., Reading development
Recovery)
• Preschool • Home school
liaisons (support
staff)
Who Can Be Served?
• Migrant children
• Limited English proficient children
• Children who are homeless
• Children with disabilities
• Any child in academic need
July
What’s Due
July 1st
Expenditure Report (interim OR final)
Title I, Part A Application
Delinquent Application (Part D; Subpart 2)
State Agency/Institution Application (Part
D; Subpart 1)
July 10th
Quarterly Monitoring Report - 4th Quarter
July
How Does the Money Get to My
School?
Federal Government allocates $ to States based on
Census Poverty Data.
States allocate $ to districts based on Census Poverty
Data.
Districts allocate $ to schools based on Free/Reduced Lunch
Counts.
How Does a School Become Title I?
• Free/Reduced lunch data is used to
determine the poverty level of schools in
a district.
• Schools that meet or exceed the district
poverty level (based on total F/R lunch
counts) are eligible to be served.
• Schools with 75% poverty or higher
must be served.
Ranking and Serving
• Schools must be served in rank order
(highest to lowest poverty percentages).
• Additional ranking methods including
grade span grouping can be used to
rank schools.
• LEAs that serve any school below 35%
poverty must calculate a Per-Pupil
Expenditure (PPE).
Nonpublic/Private Schools
• Consultation between the LEA and school
must take place to determine eligibility,
allocation, and services.
• LEA responsibility and internal controls.
• Nonpublic schools are entitled to
proportional shares of districtwide
parental involvement, professional
development, and extended time
programs.
Nonpublic/Private Schools
• If a student resides in an eligible public
school attendance area, and would attend
that school, they should be included with
the enrollment count for the attendance
area.
• If a student receives free and reduced
lunch or some other equitable measure of
poverty, then Title I funds are generated.
Nonpublic/Private Schools
Public Nonpub
$400
$ 1,000.00 3/5
$200
August
• On-site monitoring visits
• Financial management system
Monitoring Process
Four-Tiered Model
Four-Tiered Monitoring
System
• Application Review and Annual
Reporting
– Applications are due on July 1st
• Amendment period is between November 1st and
April 1st.
• Telephone Monitoring
• Three-year Cycle Monitoring
• Onsite Monitoring
Three-Year Cycle
Monitoring
• Each LEA is assigned one of three
cycles per year.
• LEAs will complete the monitoring
cycle every 3 years.
• Statement of Assurance must be
signed with cycle information and
returned to IDOE, even if topics do
not apply to district.
On-Site Monitoring
• Usually takes one day
• Meeting at Central Office
• Two IDOE employees- Central Office
• Two IDOE employees- Business
Manager
• Two IDOE employees- School
• Debriefing at Central Office
On-Site Monitoring
• Follow-up phone calls
• Report mailed in 30 business days
• LEA sends plan within 30 business
days of receiving report
• Lots of technical assistance is given
Financial Management
System
Edgar § 80.20
Monitoring Topic #13
Financial Management
System
• Internal Control
• Allowable Costs (Reasonable,
Allocable, and Necessary)
• Excess cash on hand
September
What’s Due:
• DOE-TI Report
• Annual Report
• September 30th - last day to expend
funds from previous year
Targeted Assistance
Schools
NCLB Section 1115
Monitoring Topic #6
Targeted Schools
• Targeted schools must identify
students who will receive services.
Those students will be failing, or
most at risk of failing state and
local standards.
• Identification must include at least
2 criteria (e.g. ISTEP+ and report
cards).
Requirements of a
Targeted School
• Do not meet 40% • Must supplement
poverty or elect local or state
not to become funds
schoolwide
• Must meet several
• Must focus on components in
students who are NCLB of highly
most in academic effective targeted
need program
Student Selection
Process
• In a TAS, you must assess all students in
the grade level(s) you are serving by using
2 criteria, and identify the lowest
achieving students to receive Title I
services.
• Additional information on student
selection is available at:
http://www.doe.in.gov/TitleI/docs/student_selec
tion.ppt
TITLE I
STUDENT SELECTION PROCESS WORKSHEET
READING/LANGUAGE ARTS AND MATH
School _ABC____ Teacher ___Mr Learning______________ Grade __4___ Room __210 _ Date _12/01_
Completed by _____Mr Learning__________________ Check Only One: Reading/Language Arts ______ Math __X__
STUDENT SELECTION PROCESS CRITERIA OPTIONS:
1. ___ISTEP/CTBS Total Reading 6. ___Curriculum/Standard Based Assessment
2. _X_ISTEP/CTBS Total Math 7. ___Teacher input (Grades K-2 only)
3. ___NWEA Reading 8. ___DIBELS
4. ___NWEA Math 9. _X_Other Assessment: 4th Grade Benchmark
5. ___Lexile Range 10. ___Other Assessment: _________________
Your school must keep official copies of this documentation for federal audit purposes.
Date Student’s Name Criteria Criteria Alternate TOTAL Check (√ ) if Reason for not
# __2_ # _9__ Criteria RANK participating receiving Title
# ____ I Services
Data Rank Data Rank Data Rank
11/15 Student A 39% 1 40% 1 2 √
11/15 Student B 70% 2 60% 1 3
11/15 Student C 78% 3 60% 1 4
11/27 Student D 17% 1 0% 1 2 √
11/28 Student E 98% 5 99% 5 10
All students in the building with
a Total Rank of 1 must be
selected before any student with
a Total Rank of 2. All students
in the building with a Total Rank
of 2 must be selected before
any student with a Total Rank of
3, etc...
Highly Qualified
Teachers
• NCLB states that all teachers in core
subject areas must be highly qualified by
2005-2006 (this time was extended).
• Information about highly qualified
teachers and Indiana’s HOUSSE can be
accessed at:
www.doe.state.in.us/hqt/welcome.html
Highly Qualified
Paraprofessionals
• NCLB states that all paraprofessionals in a
SWP and paraprofessionals paid from Title
I funds in a TAS meet 1 of 3 requirements
by the end of the 2005-2006 school year.
– Completed two years of study at an institution
of higher education; or
– Obtained an associate’s (or higher) degree; or
– Met a rigorous standard of quality and be able
to demonstrate, through a formal state or local
assessment, knowledge of and the ability to
assist in instructing reading, writing, and
mathematics. (ParaPro)
Highly Qualified Teachers
& Paraprofessionals
• Title I funds may be used for teachers and
paraprofessionals to participate in professional
development related to their instruction.
• The LEA must reserve 5% of Title I, Part A funds
to ensure that all teachers are highly qualified.
Paraprofessionals must meet the requirement
before they may be hired through Title I.
Highly Qualified Teachers
& Paraprofessionals
• NCLB requires a Parents’ Right-To-Know
letter.
• This letter allows parents to ask for the
qualifications of their child’s teacher and
paraprofessional.
• A second letter must go home if a child
will be taught for four or more consecutive
weeks by someone who is not highly
qualified.
October
What’s Due
Quarterly Monitoring Report for 1st quarter
Comparability Report
Final Expenditure Report for Basic,
Delinquent and School Improvement
Preliminary data collection for Choice, SES,
Corrective Action and Restructuring
Cycle 3
Quarterly Monitoring Report
http://www.doe.state.in.us/TitleI/reporting.html
Comparability
http://www.doe.state.in.us/TitleI/comparability
_reporting.html
Questions go to Linda Cummins
317-232-0540
cummins@doe.in.gov
Cycle 3
Cycle 3- Due in October
Time & Effort Logs from August & September for
any split-funded staff
Semi-Annual certification from previous school
year for single cost objective staff paid 100% from
Title I (This will not apply to new districts.)
Criteria for student selection, and student
participation lists
Summary of selection
Compensation for Personnel
Services
OMB Circular A-87
Time and effort (PARS)
http://www.doe.state.in.us/TitleI/docs/sample-
time-effort-log.xls
Semi-annual certification
http://www.doe.in.gov/TitleI/docs/semi-annual-
certif-sample.doc
Time and Effort Log
Semi-annual Certification
How Are Children Selected
for Title I Services?
Children who are most in academic need
(based on any variety of academic indicators,
e.g., ISTEP+, report cards) receive Title I
services.
Poverty is not a determining factor in student
selection.
November
Amendment Period Begins November 1
and ends April 1.
Amendments
December
What’s Due
• Neglected and Delinquent Annual Survey
• Revised Comparability Report
• Cycle 1
Cycle 1
Cycle 1 Documents Requested –December
1. Schoolwide Plan
2. Equipment/Technology Inventory
3. NCLB School Improvement Plan
4. Fiscal expenditures (if applicable)
Schoolwide Programs
• Schoolwide schools have greater
flexibility with Title I funds. Additional
funds help upgrade the entire
educational program while providing
additional assistance to most at-risk
students.
Requirements of a Schoolwide
• At least 40% poverty • Title I funds must
in the school supplement local and
state funds
• Complete a
comprehensive needs • Must meet 10
assessment (to components in NCLB
determine best use of of a highly effective
funds) schoolwide program
Equipment/Technology Inventory List
– A description of the property
– A serial number or other identification number
– The source of the property
– Who holds Title
– The acquisition date
– The cost of the property
– The percentage of Federal participation in the cost
of the property
– Where the property is located
– The use and condition of the property
– The ultimate disposition data, including date of
disposal, and sale price of the property
Sample Inventory List
Equipment/Technology Inventory
Property Records
Description Serial Source of Who Acquisition Cost Percentage Where is Use and ultimate
of property number property holds date of condition disposition
property
title Federal of the date
participation
located
property including
sale price of
property
Sample: 78456 SMART Title I August 1, 3000 100% Room 24, PD Still using
1 Smart 54477 Technol 2008 Jones training,
Board ogies Elementary Good, no
scratches
or dings
Where was the
property
purchased?
What is the
Always Title I property used
How much
did Title I
for and is it in
Date pay? good condition?
purchased
Fiscal Expenditures
Appropriation Report/Title I Expenditure
History Report Claims showing fund
number and account, and invoices for:
• Choice
• Supplemental Educational Services (SES)
• 10% School Improvement
• 10% LEA Improvement
• 1% Parental Involvement
Resources on Title I Website
• Schoolwide Plan components with
checklist
• NCLB School Improvement Plan
components with checklist
• Equipment/Technology Inventory with
required components
Common Problems with Cycle 1
• Inventory list does not include all the required
components
• NCLB School Improvement Plan is mistaken for
the PL 221 Plan
• Schoolwide Plan does not contain all the
required components
• Components of plan are not clearly identified by
checklist or table of contents
January
What’s Due:
• Quarterly Monitoring Report for 2nd
Quarter
February
National Title I Conference
http://www.nationaltitleiconference.com/
February 19-22, 2009
Cycle 2
• Cycle 2 Components- Due early February.
• LEA Level
– LEA Parent Involvement Policy
– Evidence of Parents’-Right-to-Know letters being
mailed.
• School Level
– Parent Involvement Policy
– School-Parent Compact
– Evidence of the Title I Annual Meeting having been
held early in the year.
Now, let’s grade a school policy
together!!!
Component 1
Component 2
Component 3, 4
School-Parent Compact
Component 1
Component 2
Parental Involvement
• Title I funds may be used to develop or
support effective parental involvement
programs for Title I families.
• The LEA must reserve 1% of Title I, Part A
if it receives more than $500,000.
• Samples of letters, policies, and compacts
may be found on Title I homepage under
templates and resources for compliance.
March
Spring Administrative Workshop
April
What’s Due:
• Amendment period ends April 1st
• Quarterly Monitoring Report for 3rd quarter
May
• Application work sessions
June
What’s Due:
• School Improvement Letters
• Must be approved by IDOE before sent
Sample on our website
http://www.doe.state.in.us/TitleI/sample_p
arent_letters.html
Resources
www.doe.state.in.us/TitleI/welcome.html
www.doe.state.in.us/TitleI/monitoring_resources.html
www.ed.gov
www.nochildleftbehind.gov
http://www.doe.state.in.us/asap/welcome.html
http://www.doe.state.in.us/esea/welcome.html
www.ncela.gwu.edu (The Blue Book)
www.thompson.com (The New Title I: The Changing Landscape of
Accountability)
Contact Information
Office Location:
151 West Ohio Street
Indianapolis, IN 46204
Phone: 317-232-0540
Toll Free: 877-418-7240
Fax: 317-233-6502
Questions????