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OFFICE OF THE SECRETARY OF STATE
DE?P.ATMENT OF ARCHIVESANO H!STORV
.- RECORCS MANAGEMENT DIVISION
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. Datesot Series
krliest Latest
5. Records Series Titie (followed by titie used in office; if different1
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'. Record Serias-Desaiption
. ~. ;This fib amtairn'the following do&mepti (include form numbers and titles, if any]:
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Attach samples &the file. .. . .
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Documents relating t :
o c o l l e c t i n g an2 repor
lnduded are: ' 1
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File is arranged: ~ ~ chr4nologically. ~~
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. Monthly Referenec Rate How often are records referred to yhich,are:
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One t9 six mcnths old -80% i. Seven to twelve months old --L-:
60% Thirteen to twenty-four months old _____.
SO% J.
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twenty-five months and cider .:$@jj--? ,- :'
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. Annurl Rats of Accumularion of Records
Lener-rire drawors -___: Legal-sirc drawees I
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-.= -;Shelves -.-;Other
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vernmental & c i a l s . ..
1 Retention Rquiremants
. The following requires the reries to be kept:
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a. State Law years.
years.
d. Audit period
e. Administrative need
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at:liast y
5-
years.
b Statute of limitation
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c Federal law years. f. Federal retention inmuctionr years.
Attach copy or excen of taws dr regaitions. Explain administrative~tieed.
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Confidential m a t e r i a l t h a t needs to be r e f e r r e d t o .~ .~ .~ ~~
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2 Approved Dlspositiin lnmuaionr'
. T h i s igenw recommendst h a t tha file series be cut off a t tha end of each:
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a Calendar Year: 0 Fiscal Year; 0 Other then,
i noia me current iiies area monmisi
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yearis);- "The! . -.
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0 Transfer to local holding area: hold . yeark); then - ~~~ ~ ~~~ ~
0 Transfer to State Records Ceater: hold yearls): then
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3 e s e Confidential +nn&l:@ports
-~ ~- ~ &e only d i s f r i b u t e d i t o &e
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-'who a t e qe@ers of ge
S t a t e ; f n t e l l i < e n c e Network :Ad t o a
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:<:..i c e r s iike #e -~
&vernor;., Attorney 'General, &a the^ Secretary
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of S t a t e .
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:supplementary ~kq::is. maintained'6nly i n the o f f i c e of the S t a t e
~.C r i m e Cofimyssion*&d is used to &o&de g r e a t e r d e t a i l t o t h e . Confidential Reports.
This series is n o t t h e published Annual +port.produced by the Georoia Organized
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. Crime Prevention Council.and'distributed statewide t o t h e news media and i n t e r e s t e d
citizens.
SPECIFICALLY T E E RECORDS ARE FILED I N THE OFFICE OF THE GA. ORGAVIZED CRIME
HS
Thes instructions apply to all prior and future accumulations of the series.
PREVEmTIoN
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lecommdations in para-
raph 12 ara approved.
rf disppraved, a m & letter
f explanation.) Secre
