Ruth P. Saunders, Ph.D., P.I. 803-777-2871, rsaunders@sc.edu
Alexandra Evans, Ph.D., Co-PI, alexandra.e.evans@uth.tmc.edu
Jacquelynn Buck, Process and Outcome Measurement Coordinator,
919-734-8570, jacquelynnbuck@yahoo.com
Lauren Hastings, Individual Behavior Measurement Coordinator, 803-
777-1902, hastings@gwm.sc.edu
Kelli Kenison, Intervention Coordinator, 803-777-1902,
enrichkelli@aol.com
Marsha Dowda, DrPH Biostatistician, 803-777-7165, mdowda@sc.edu
Leslie Wingard, Lauren Workman, Julie Freelove, Research
Assistants, 803-777-1902
Department of Health Promotion, Education, and Behavior
Arnold School of Public Health
University of South Carolina
800 Sumter Street
Columbia, SC 29208
Fax: 803-777-6290
ENRICH Website:
www.uscenrich.org
Click on Intensive B
Login: ENRICH
Password: children
ENRICH Notebooks -- Intensive B Year 1
ENRICH Wellness Team Notebooks
Overview
Each Wellness Team (WT) in the ENRICH Project will be given a notebook.
The notebook is a fun and creative tool to help you keep track of how your
WT develops and all the activities your team plans. It’s also a great way to
keep everything in one place!
We will be reviewing your notebooks during our visits to your home.
The Notebook is designed to keep track of:
1) WT Development (membership and meetings)
2) Your Home Assessment/Plan and budget
3) WT Activities
4) Any Community or In-house resources that would be helpful as you
work on the project
5) Any other important information
Sections
There are four designated sections in each notebook and one section for you
to use for items that do not seem to “fit” in the other sections. Directions
for sections 1-4 are located behind each tab.
Section 1: WT Membership and Meetings
Section 2: WT Assessment/Plan
Section 3: WT Activities
Section 4: Nutrition and Physical Activity Resources
Section 5: Other
ENRICH Notebooks -- Intensive B Year 1
Section 1: Wellness Team Membership and Meetings
This section lists the members of your Wellness Team and what occurs during team
meetings.
It should include:
A. Wellness Team Roster/Meeting Attendance Form
B. Meeting Agendas
C. Meeting Minutes
A. Wellness Team Roster/Meeting Attendance
This table lists members' names and the meetings they attend. We’ve given
you a form that can help you keep track.
B. Meeting Agendas
Meeting agendas should:
• be fairly short
• have a list of the topics for discussion
• have a list of things to be done during the meetings
C. Meeting Minutes
Meeting minutes are notes taken during the meeting
They list:
• what you discuss in the meeting
• the results of those discussions (actions taken and decisions
made)
Don’t worry about getting everything down, word for word, just keep a
bulleted lists of the important things that go on.
In this section we’ve given you an example of an agenda and two examples of forms
for minutes. You don’t need to use the ones we’ve given you, but can if you’d like.
ENRICH Notebooks -- Intensive B Year 1
Wellness Team Meeting Attendance
Members Meeting Dates
ENRICH Notebooks -- Intensive B Year 1
Wellness Team Meeting - Model Children's Home
Example Agenda
Introducing WT plans to staff and residents
Staff meeting presentation
Other suggestions?
Recruiting additional team members
Suggestions?
Community resources
Who have we contacted? Can they assist us with our plan?
Strategy Update
Healthy Snacks
Walking program
ENRICH Notebooks -- Intensive B Year 1
Wellness Team Meeting Minutes - Example 1
Meeting Date: _________________________________
Members Present:_______________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Issue/Topic: ___________________________________________________________________
Discussion :____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Action/Decision: _______________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Issue/Topic: ___________________________________________________________________
Discussion :____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Action/Decision: _______________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
ENRICH Notebooks -- Intensive B Year 1
Issue/Topic: ___________________________________________________________________
Discussion :____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Action/Decision: _______________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Issue/Topic: ___________________________________________________________________
Discussion :____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Action/Decision: _______________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
ENRICH Notebooks -- Intensive B Year 1
Wellness Team Minutes - Example 2
Meeting Date: _________________________________
Members Present:_______________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Issue/Topic Discussion Action/Decision
ENRICH Notebooks -- Intensive B Year 1
Section 2: Wellness Team Assessment and Plan
This section should include:
A) your completed WT Assessment/Plan
B) WT budget
C) You may wish to add copies of any written communication related to the
plan, such as the feedback that the ENRICH staff will be giving you on
your plan.
In this section we’ve given you blank WT Assessment/Plan and budget forms.
ENRICH Notebooks -- Intensive B Year 1
Section 3: Wellness Team Activities
This section will keep track of your Wellness Team Activities throughout the year.
It should include:
A) A completed Activity Checklist for all Wellness Team Activities that occur
during the first year of the ENRICH project.
B) Any additional information about your activities including flyers or photos.
We’ve given you several copies of the Wellness Team Activity Checklist. It
provides you with a format for documenting all WT activities. You may make
additional copies if you need them.
ENRICH Notebooks -- Intensive B Year 1
Wellness Team Activity Checklist
Name of Activity: Date of Activity: (mm/dd/yr)
Describe the Activity:
What was the topic Who was the activity How many people came to the
of the activity? for? activity?
Physical Activity Children 1 – 5 people
Nutrition Staff 6 – 10 people
Both Community members 11 – 15 people
Other: 16 – 20 people
_______________ more than 20
How often will this Did you include this How long did the activity last?
activity take place? activity in your
One time only Wellness Team Plan? One hour or less
Daily Two hours
Once a week Yes Half Day
Once a month No Full Day
Once a year Other: ____________
Other:
_________________
How did you let people know about this Did any volunteers help you with
activity? this activity?
Signs
Flyers Yes
Talked to residents No
Talked to staff Comments:
Announcements
Other ______________________________
Did you use any Community Resources to do this How much did you spend?
activity?
Name of Community Resource (person or group) No Cost
Amount: ________
How did that resource help you? Other:
______________
You may want to add photos or other information related to this activity to the next page(s).
ENRICH Notebooks -- Intensive B Year 1
Section 4: Resources
This section includes:
WT Community Resources. This is a form for you to use to document your
community resources and contacts. This will allow you and others in your
organization to quickly re-contact helpful individuals and organizations.
Visit the ENRICH website for continually
updated information on resources.
www.uscenrich.org
Click on Intensive B
Login: ENRICH
Password: children
ENRICH Notebooks -- Intensive B Year 1
WT Community Resources
Name of Organization Contact Person What the Organization Date
Address Other Comments Provided or Helped With Provided
Phone (or ongoing)
Fax
Email
ENRICH Notebooks -- Intensive B Year 1
Name of Organization Contact Person What the Organization Date
Address Other Comments Provided or Helped With Provided
Phone (or ongoing)
Fax
Email
ENRICH Notebooks -- Intensive B Year 1
Name of Organization Contact Person What the Organization Date
Address Other Comments Provided or Helped With Provided
Phone (or ongoing)
Fax
Email
ENRICH Notebooks -- Intensive B Year 1
Name of Organization Contact Person What the Organization Date
Address Other Comments Provided or Helped With Provided
Phone (or ongoing)
Fax
Email
ENRICH Notebooks -- Intensive B Year 1
Name of Organization Contact Person What the Organization Date
Address Other Comments Provided or Helped With Provided
Phone (or ongoing)
Fax
Email
ENRICH Notebooks -- Intensive B Year 1
Section 5: Other
This section is for you to keep any information that your WT feels is important,
but that doesn’t seem to “fit” in any of the other sections.
ENRICH Notebooks -- Intensive B Year 1