Untitled - Rio Hondo College by pengxiang


									California Community College Athletic Association
                  TABLE OF CONTENTS









Welcome from the Dean / Athletic Director

I would like to take the opportunity to welcome you into a new and exciting season in Roadrunner athletics and if you are
new to the family welcome aboard. This handbook is established in accordance with institution and CCCAA guideline in
mind. The material contained within is to be used as a reference during your coaching duties and employment with the
college. The CCCAA Constitution and Bylaws (attached) should also be sited for guidance and clarification. I trust that you
as educators and leaders of our student-athletes.

Rio Hondo Community College Mission Statement

Vision Statement
Rio Hondo College strives to be an exemplary California community college, meeting the learning needs of its changing and
growing population and developing a state of the art campus to serve future generations.

Mission Statement
“Rio Hondo College is a collaborative center of lifelong learning which provides innovative, challenging, and quality
educational offerings for its diverse students and community.”
(Mission Statement revised 12/13/05)

Values Statement
As a teaching/learning community, we come together and strive to meet the needs, aspirations, and goals of our changing
student population and communities. Since what we value forms the core of who and what we are, the college community--
trustees, faculty and staff--recognizes the importance of openly and candidly expressing the college's values. Rio Hondo
College values the following:

    1. Quality teaching and learning
       The college is dedicated to excellence in instruction and student services to develop the intellectual and personal
       competence of each student. Rio Hondo College is committed to preparing students to adapt to the demands of a
       multicultural society.

    2. Student access and success
       Rio Hondo College recognizes the individual worth and potential of every human being. Accordingly, the college
       offers an open access, comprehensive educational program to its students including basic skills, vocational
       education certificates and degrees, general education and transfer courses, and, for its community, economic
       development opportunities.

        At Rio Hondo College, students will have an opportunity to develop ethical values, learn the rights and
        responsibilities of citizenship develop career skills, and understand the scientific, artistic and social achievements of
        various cultures including their own.
3. Diversity & Equity
   Rio Hondo College remains committed to the diversity of students, faculty, staff, and management Diversity can be
   defined in many ways including ethnicity, gender, sexual orientation, socio-economic status, age, physical abilities,
   religious beliefs, learning styles, political beliefs, or other ideologies. Appreciation of diversity means the following:
         Recognizing that each individual is unique and understanding individual differences.
         Recognizing the things that people have in common despite being members of diverse groups
         Creating a safe, positive, and nurturing environment that cultivates respect for what these differences are
         Moving beyond simple tolerance to embracing and celebrating the rich dimensions of diversity as a way of
            coming together as a community with a common purpose.

    The concepts of educational equity and student learning outcomes are central to the values of the College. Access
    to education and the opportunity for educational success for all students shall be provided, with particular efforts in
    regard to those who have been historically and currently underrepresented. Education should prepare students to
    adapt to the demands of a multicultural society.

4. Fiscal Responsibility - Rio Hondo College recognizes the importance of maintaining a fiscally sound, efficient, and
   effective college operation. It uses its resources—human, facilities, and financial—to the optimum benefit of its
   students, community, and staff.


      The purpose of the CCCAA is to establish and oversee the enforcement of the rules and regulations and to guide
      the administration of the intercollegiate athletic programs of the California community colleges.

         In all of their activities, the COA and the California Community College Athletic Association (CCCAA) are governed
         by the following values:
                    STUDENT HEALTH AND WELFARE
                    ACADEMIC SUCCESS
                    ETHICAL CONDUCT
                    EQUITABLE COMPEITION
                    GENDER EQUITY

Student Learning Outcomes

         Student learning outcomes have become an important component to the success of our programs. What will a
         student learn in their time at El Camino? Athletics has come up with three main student learning outcomes for the
         program level to assist you in your instruction.

             1) Athletic Performance and Skill
                    a. Student will demonstrate excellent skill proficiency in their sport of choice
             2) Scholar-Student Athlete
                    a. Student will demonstrate academic success in the classroom
             3) Sportsmanship and Decorum
                    a. Student will demonstrate excellent sportsmanship and decorum during their education at Rio
                         Hondo College

                                          DIVISION STAFF
Division Dean
        Rory K. Natividad

Division Secretary
        LaVerne Edmunds

Athletic Coordinator
        Robin Siara

Eligibility Specialist
         Nancy Galban

Academic Counselor
      Dennyse Clark

Certified Athletic Trainer

        Russell Muir – Head Athletic Trainer

        The Certified Athletic Trainers shall be certified by an organization recognized by the National Commission on
        Health Certifying Agencies. The National Athletic Trainers Association Board of Certification is the parent certified
        agency. The Certified Athletic Trainer will work under the directed supervision of a physician with an unrestricted

        The Certified Athletic Trainers are responsible for providing a complete athletic training program with all domains as
        explained by the National Athletic Trainers Association role delineation study. In the absence of the Team
        Physician, they are responsible for deciding whether an athlete is medically able to participate by following the team
        physician’s guidelines.

Coaches have the responsibility of working closely with the athletic trainer(s). Communication and regular meetings with
the support staff will prove to be an important part of your teams success. Coaches are required to bring any and all injuries
to the attention of the athletic training staff.

Athletic Training Students (ATS)

        The student athletic trainers will follow the policies and procedures set forth in the Rio Hondo athletic training
        student handbook. Any violation or misconduct shall lead to dismissal or disciplinary action. If the Student is
        assigned by a University program that student is required to follow the policies and procedures set forth by both
        institutions. All ATS’s are responsible qualified staff who will assist your team in medical and training techniques
        throughout the season. Their level of skill will be determined by the Head Athletic Trainer.

First Aid Responder

        In the event that the certified athletic trainers must leave a student unattended, the student will assume first
        responder duties only. This includes performing basic first aid, CPR, and activating EMS. It is recommended that
        all coaches have current CPR and First Aid cards for emergency response.
Equipment Attendants
      Tony Lopez
      Paul Lona
      Caprice Gonzales

       The relationship with equipment personnel should be of a close working nature. It is vitally important to establish a
       good working relationship with the equipment attendants. Communication with these individuals with respects to
       any scheduled practices or games is the responsibility of the head coach. These individuals are responsible for the
       maintenance, ordering, repair and issuance of equipment during the season of play. We have many sports at Rio
       Hondo College; please allow appropriate time for equipment attendants to complete your requested tasks.

       Equipment Attendants are considered classified employees and are covered under classified labor laws. Any
       changes to their schedules and or duties will only by authorized by the Division Dean and Athletic Director after
       consulting with the local union.

Head Coaches - Certificated

       The role of the coach shall be set forth by the Division Dean and Athletic Director and the Administration at Rio
       Hondo College. The CCCAA has established many rules and regulations in which a coach and his staff must be
       familiar. Please review that material regularly.

       A Certificated coach must be in attendance at all times during any scheduled games and/or practices. Certificated
       coaches that are assigned team classes and are the teacher of record must be in attendance during the entire class
       unless authorized by the athletic director or division dean. Failure to have proper supervision at all times will lead to
       disciplinary action. Assistant coaches are not the instructors of record and are not allowed to supervise students

       Athletic courses meet for the entire semester as specified in your instructor load. See to it that the class meets up
       to and including finals week for the college. Student must understand that this is a semester requirement.

       With regards to student-athlete medical care it is the coach’s duty to follow the expert advice of The Team
       Physician and The Certified Athletic Trainer(s). The coaching staff is responsible for following the rules of Health
       Sciences and Athletics with regards to appropriate clearance of athletes for participation. A coach will not allow an
       athlete to participate without full, unconditional clearance by Rio Hondo College Athletic and the Certified Athletic

       The coaches’ role in the program includes, but is not limited to:
                        Teaching of proper techniques and rules for each sport
                        Teaching of proper pre-season and post-season conditioning programs
                        Teaching of proper warm-up and stretching techniques
                        Teaching and consultation on proper nutrition and overall health
                        Reporting injures to the medical staff
                        Appropriate hydration rules
                        Following safety rules
                        Reporting unsafe play or unsafe conditions to the administration
                        Team academic grade checks
                        Proper scheduling of games, practices and classes
                         Hiring and supervision of coaching staff
                         Recruiting
                         Implementation of sound team practices

Assistant Coaches – Casual and Certificated

       Assistant Coach(es) must be hired through the regular hiring procedure. Any Assistant Coach(es) must complete
       all necessary paperwork prior to an official board report. Assistant Coach(es) names and paperwork must be
       submitted in a timely fashion to facilitate payment. Head Coaches take the responsibility for making sure their
       coaching staffs have full knowledge of the COA and SCC constitution and any pertinent supplement and by-law
       information that applies. Assistants must complete the campus safety driving session prior to operating a campus
       vehicle. Assistant coaches’ salaries are set by the district, division dean and athletic director. Stipend is split over
       the season by the number of weeks and paid on a monthly basis.

       Assistant coach(es) are evaluated each year. The head coach will meet with the athletic director at the end of each
       season to complete the assistant coach(es) evaluation. No work can start until board approval and live scan
       fingerprinting is completed.

       Keys to being a successful assistant coach:
           Know the recruiting area and recruiting rules
           Always conduct yourself professionally
           Always follow the direction of the head coach and the institution
           Never recruit illegally
           Never cheat to win, teach strong lessons to our students about life
           Fill out time sheets and turn them in on time and correctly, incorrect ones will not be processed

Volunteer Coaches

       The athletic department recognizes the value and need for volunteer coaches. All volunteers must be board
       reported prior to any schedule being set. In light of providing support for volunteers, they are treated the same as
       regular assistant coach(es). Each volunteer must file a volunteer form, insurance form, and a driver’s license. All
       paperwork must be on file and meet with board approval prior to work beginning.

Student Managers

       Student Mangers, like volunteer assistant coaches, provide a great service to the programs they serve. Student
       managers should be enrolled in the athletic team class so they are covered by the student insurance policy. If a
       student has already repeated the class as much as is allowable, they should audit the course. Student managers
       are not allowed to drive any team vehicles.

Work Study Students

       Work study students will be approved and assigned by the Division office. This is to ensure scheduling, work
       assignment and district or federal compliance.

Student – Athletes

       The progression and education of the student-athletes at Rio Hondo College will be of the highest priority to the
       faculty and staff. Coaches are to understand to policies and procedures of the college in dealing with students as
listed in the catalog. Student-athletes are expected to understand proper sportsmanship and decorum during
participation in athletics. Any student that doesn’t follow the decorum rules set forth will be subject to disciplinary
action. Students will be held to a high standard of the Rio Hondo College Student Handbook.

                                              Dr. Ted Martinez Jr.

                  Vice-President                   Vice-President                     Vice-President
                 Student Services                 Academic Affairs                    Fiscal Services
                    Henry Gee                     Dr. Paul Parnell                    Teresa Dryfuss

                Student Services               Division Dean / AD
                  Counseling                     Rory Natividad

                                                                 Eligibility Specialist
                                                                       Nancy Galban
                                                                       Through A&R

                                                                     Certified Athletic

                                                                Head Athletic Coaches

                                                                                      Assistant / Volunteer

                                                                 Equipment Attendants

                                                                     Team Physician

Rio Hondo College is a California Community College and due to the restricted staffing at our level, the importance of
quality of care, and the insurance requirements of the college, the athletic medical staff is designed to fit the needs of the in-
season physically eligible student-athlete. NO EMPLOYE OR REPRESENTATIVE OF THE COLLEGE SHALL INSTRUCT
WILL LEAD TO SANCTIONS AND FORFEITED CONTESTS. The following parameters have been set up by the
Commission on Athletics for length of season:

       Fall Sports   (August 15th – December 15th)                          Spring Sports (January 15th – May 15th)
            o Women’s Volleyball                                                  o Baseball
            o Women’s Soccer                                                      o Softball
            o Men’s Soccer                                                        o Men’s Swimming
            o Women’s Cross Country                                               o Women’s Swimming
            o Men’s Cross Country                                                 o Men’s Golf
            o Women’s Water polo                                                  o Women’s Tennis
       Winter Sports (October 15th – March 25th)                                 o Men’s Track and Field
            o Men’s Basketball                                                    o Women’s Track and Field
            o Women’s Basketball

What does this mean to a coach / instructor?
       First, many of the rules are listed in the CCCAA constitution which you should become familiar with.
    This is the intercollegiate season. The semester is the length of the class but the season is shorter.
    Students grades should be determined by their progression towards SLO’s and guiding principles.
    Practices will meet for the entire semester, changing after the season to assist in the students transfer, scholarship
       and or semester success.
    No an assistant can not supervise practice
    No team is to be left unsupervised

                                                      Coaches Handbook                                                          1

The Nontraditional segment of the athletic season is not considered part of your competition season. It does not have a
eligibility component to it and is the decision of the student-athlete with regards to their participation. Student will be
enrolled in the team class, have a current physical (which will be their responsibility) and abide by all campus and state
athletic rules.

            Nontraditional Sport Season Dates
                                                                           Number of
            Sports                 Start Date        End Date
                                                     Saturday before
            Baseball - Fall        following                               10 Scrimmages
                                   Labor Day
                                   Recruiting        NCAA Recruiting
                                                                           2 Exposure Events (2 games
            Basketball - Men       Calendar Two      Calendar Two 10-
                                   10-day            day periods in July
                                   periods in July
                                   Recruiting        NCAA Recruiting
                                                                           2 Exposure Events (2 games
            Basketball - Women     Calendar Two      Calendar Two 10-
                                   10-day            day periods in July
                                   periods in July
            Soccer                 February          April                 3 Games
                                                     Saturday before
            Softball - Fall        following                               10 Scrimmages
                                   Labor Day
            Tennis                 September         November              4 Dates
            Volleyball - Men       September         November              3 Dates
            Volleyball - Women     February          April                 3 Dates
                                                                           Spring - 4 Dates No more than 2 games per
            Water Polo Men &       February                                day Summer - 6 Dates No more than 2
                                                     April July
            Women                  June                                    games per day

            Wrestling              January           March                 3 Dates

                                                      Coaches Handbook                                                        2
District Guidelines

This new section to our policies and procedures is in response to the California Community College Athletic Association’s
passing of P-27. Rio Hondo Community College district will implement and adhere to this new legislation in
accordance to the CCCAA constitution. Additional provisions have been established by the district in order to assure the
safety and health of students and staff.

General guidelines as established by the CCCAA:

                     No non-traditional season practice is allowed
                           o Practice is any gathering of over one student-athlete and a coach or directed by a coach
                     All instruction will be part of campus approved courses
                           o If a class meets for 1 ½ hours then that’s the length and no longer
                           o Competitions will be outside of instruction hours as approved by the division
                     Physicals will be on file for all participants
                           o Physicals will be performed by a licensed physician
                           o Students are responsible for their own physicals
                           o Sophomore physicals will be approved by Certified Athletic Trainer (ATC)
                     Any participation outside of CCCAA established window will be met with severe sanctions
                     “Open gym” is a violation
                     No coaching / instruction by any college representative outside the seasons of sports as outlined by the
                     All games are considered “scrimmages”
                     CCCAA decorum policy will be enforced during non traditional season
                     Eligibility is not affected

Implementation plan


                     College approval of non-traditional athletic programs
                     Implementation of COA Board Policy
                     Bi-annual coaches meetings
                     Yearly review and assessment of overall programs
                          o Student-athlete health and safety
                          o District mission statement
                          o Student-athlete graduation / transfer

                     Physicals will be performed by a licensed physician
                     Students are responsible for their own physicals
                     Sophomore physicals will be approved by ATC


                     Approved by Dean / Athletic Director, administrative representative and college president
                     Hosting events will only be by the approval of Dean / athletic director
                         o No hosting on campus holidays
                                                     Coaches Handbook                                                       3
                  o No hosting on weekends
             Travel and participation in events will be by approval of Dean / athletic director
             Travel will be supervised and implement by program coach


             Teams must fund any non-traditional through team fundraising.
             Cost of supplies, personnel, equipment, etc will be through fundraising activities and at no direct cost to
              the district.
             Water, injury ice, medical kit will be supplied by teams at all times

Medical coverage

             ATC coverage should be considered and available
                  o Types of coverage
                           On site – game coverage
                           On campus – multi event coverage
                           On campus – campus emergency plan
                           On campus – available through campus emergency plan
             Payment will come through fundraising at district rates
             ATC will be responsible for general and emergency medical care only
             Incident report will be use for all non traditional injuries


             General medical care on field by coverage ATC
             Referral to Student Health Center immediately after initial injury
             Injury assessment by appointment and availability by ATC
             Rehabilitation by scheduled appointment
             Student may be required to see primary care physician for release
             Traditional season duties take priority at all times


             Will be provided if available and no additional cost is occurred by district
             Travel to away scrimmages
                   o Option #1 (district transportation)
                            Campus vans will be used when available
                            Individual must be board approved and have completed drivers safety course
                            Traditional season athletics has priority
                   o Option #2 (personal vehicles)
                            Valid drivers license
                            Valid current insurance
                            Campus transportation waiver required by all
                            Appropriate # in vehicle
                            Team travels together and returns together
                            No alternate locations will be visited
                            District coach is responsible for implementing

                                              Coaches Handbook                                                         4
Playing a scrimmage game in the non-traditional season must be approved by Division Dean prior to confirming
schedule with opponent.

           Home
               o Submit dates to division dean for review and approval
                      Looking for:
                              Conflicts in events
                              Staffing
                              Other identified restrictions
               o Part of approval
                      Physicals on file
                      Athletic trainer available
                      Medical kit at the site
                      No weekends
                      No overtime
                      Head coach must be present entire time
           Away
               o Submit dates to division dean for review and approval
                      Looking for:
                              Van availability (last priority for campus functions)
               o Part of approval
                      Medical kit
                      Is there an athletic trainer at the opposing school?
                      Head coach must be present entire time
                      All drivers must be approved

                                          Coaches Handbook                                                     5
                     RECRUITING INFORMATION
1. Rio Hondo boundaries are the vast, extending through Los Angles. A complete list is available online. You can
   make 1st contact to any of these schools. For anything outside of this area, the recruit must make 1st contact with
   us. This means the recruit must call the coaches, email the school web site at www.riohondo.edu or fill out the 1st
   contact form at Once that is done the recruit becomes one of our legally recruit able athletes since they made 1st

2. Any athletes from the surrounding districts must also fill out Form C immediately upon contact. This is another
   form of 1st contact made by the prospective student athlete. A Form C isn’t valuable four months later.

3. Any current community college student-athlete wishing to transfer must inform his/her coach and apply at Rio
   Hondo College prior to any contact or discussion. Recruitment of any current community college student-athlete is
   strictly forbidden.

4. Members of the Rio Hondo staff are not allowed to wear any school gear on any high school campus and/or
   sporting event that is not part of our district.

5. No representative or agent of the institution shall make a visit with a potential student-athlete outside the schools
   recruiting area.

6. For any out of state contact the following must be explained to them:
       a. Tuition - $193.00 per unit
       b. Health Fee - $14.00 per semester
       c. Books – Average $75.00 per book per academic class
       d. Room and Board – We are not to be involved in filling out apartment rental forms, collecting money and/or
           telling potential athletes where to live. If a student athlete wants to move out here and go to school we can
           guide them by giving them web sites for apartment rentals, potential roommates off campus who can help
           them out, and local apartment phone numbers they can inquire about.
       e. It is the responsibility of the incoming student athlete and their family to organize housing arrangements for
           the potential athlete.

7. The state of California does not offer athletic financial aid for prospective athletes. To help off set any of the costs
   the prospect can visit:
       a. Fafsa.ed.gov – Federal Financial Aid Web Site
       b. Staffordloan.com – Government funded loan site. Students under 30 units completed can receive up to
           $3,500.00, and up to $4,500.00 over 31 units completed.
       c. Federal Work Study – FASFA must be filled out and approved by the institution before you will be awarded
           an opportunity to be a part of any on campus jobs.

8. An out of state resident can become a California resident after spending 1 year and 1 day in the state of California,
   which qualifies the student for in-state tuition rates. To do this you must provide proof you are working towards
   becoming a California resident. These include obtaining a California bank account, California Driver’s License or ID
   Card, rent receipts, payroll receipts, monthly bills such as electric bill, etc. Any questions please see the Rio Hondo
   Academic Guidelines for help. Student-athlete must establish this upon enrollment and these items do not
   guarantee residency. Residency is approved by admissions and records.

9. For in-state students, costs will include:
                                                 Coaches Handbook                                                          6
        a. Tuition - $20.00 per unit
        b. Same fees and books as noted above
        c. By doing the fafsa.ed.gov online you can be approved for the Board of Governors Grant (BOGG). This can
           pay for your tuition as a California resident. If you get the BOGG and Federal Aid, your financial aid will be
           paid to you either once a month, or every other month once you’re in the system, during the fall and spring

10. Any questions pertaining to California Community College recruiting please visit this web site and read Bylaw 2:

11. Please keep in mind that when you talk to a potential student athlete and/or family member, or wear any gear with
    Rio Hondo logos or names on it you represent Rio Hondo College. Take great pride in this and if you have any
    questions always feel free to come see me.

                                               Coaches Handbook                                                         7
                         District and Contiguous District
    Rio District – California, La Serna, El Monte, El Rancho, Mt View, Pioneer, Whittier, Santa Fe, South El Monte,
    Cerritos – Artesia, Bellflower, Cerritos, Downey, Gahr, John Glenn, La Mirada, Mayfair, Norwalk, St. John
     Boxco, St. Josephs, St. Matthias, Valley Christian, Warren
    Citrus – Azusa, Claremont, Gladstone, Glendora, Monrovia, St. Lucy's, Webb
    Mt.San Antonio
     Arrow, Baldwin Park, Bassett, BishopAmat, Bonita, Chaparral, Charter oak, Coronado, Covina, Del Paso,
     Diamond Bar, Diamond Ranch, Fairvalley, Ganesha, Garey, I-poly, La Puente, Los altos, Lutheran, nogales, north
     park, northview, park west, paseo de Oro, Pomona, Pomona cathic, Rowland, san dimas, Santana, sierra vista,
     south hills, valley alternative, vista, walnut, west Covina, western Christian, Wilson, workman
    Los Angeles District – AGBU, Agoura, Alemany, Archer, Arshag Dickrani, Banning, Bel-Air Prep, Bell, Bell
     Gardens, Bellarmine Jefferson, Belmont, Beverly Hills, Birmingham, Bravo Medical Magnet, Brentwood,
     Buckley, Burbank, Burroughs, Calabasas, Campbell Hall, Canoga Park, Carson, Cathedral, Chaminade,
     Chatsworth, Clearview, Cleveland, Coutin, Crenshaw, Crespi, Crittenton, Daniel Murphy, Dorsey, Downtown
     Bus Maget, Eagle Rock, El Camino Real, Elizabeth Learning Ctr, Fairfax, Faith Baptist, First Lutheran, Foshay
     Learning Center, Franklin Frederick Price, Fremont, Gardena, Garfield, Granada Hills, Grant, Hamilton, HJarbor
     Christian, Harvard-westlake, Herzl, Highland Hall, Hillcrest Christian, Hollywood, Holy Martyrs, Huntington
     Park, Immaculate Heart, Jefferson, Jordan, Kennedy, King-drew, Medical Magnet, LA Ctr/enriched studies,
     LeLycee Le Lycee Int, Lincoln, Locke, LA, LA Baptist, LA Lutheran, La Mission, Lops Feliz, Louisville,
     Loyola, Lutheran manual arts, Marlborough, Marlton School, Marshall, Mary star of the sea, Maryomount, Mid
     city charter, middle college , milken, monroie, Montclair prep, Montebello, schurr-mont, narbonne, netan eli,
     newbridge, north holywoord, notre dame, nd academy, oak hill, oaks Christina, oak park, oakwood, our lady of
     loretto, pacific Christian, pacific hills, palisades, pater noster, pilgrim, pilibos Armenian, polytechnic, providence,
     queen of angeles, reseda, ribet academy, Roosevelt, sacred heart of hesus, salesian, san Fernando, san pedro,
     shalhevet, shermona oaks, south gate, st. Genevieve, summitview school, Sylmar, taft, trinity Lutheran,
     university, usc, valley torah, van nuys, venic verbum dei, verdugo hills, viewpoint, village Christian, Washington,
     west la Baptist, west valley Christina, Westchester, Westlake, Westside alternative, westview, wilimintgton,
     Wilson, winward, yeshiva
    North Orange/Cypress/Fullerton- Acacia Wood, Anaheim, Brea-Olinda, Buena Park, Cornelia Connelly,
     Cypress, El Dorado, Esperanza, Fairmont, Fullerton, Garden Grove, Katella, Kennedy, La Habra, Loara, Los Al,
     Lutheran, Magnolia, Mater Dei, Oxford Academy, Pacifica, Rancho Los Al, Rosary, Savanna, Servite, Sonora,
     Sunny Hills, Troy, Valencia, Western
    Pasadena – Arcadia, Blaire, Flintridge, John Muir, La Canada, La Salle, Marshall, Pasadena, Rosemead, Poly,
     San Marino, South Pas, St. Francis, Temple City

     Rio Hondo
     Antelope Valley –highland, palmdale, Lancaster, quartz hill
     Chaffey College-alta loma, Ontario, chino, Montclair,
     College of the Desert – Palm springs
     Mt. San Jacinto – banning, Temecula, Murrieta, elsinore
     San Bernadino Valley-redlands, Yucaipa, Aquino
     Victor Valley – apple valley, granite hills, Serrano, hesperia
     Barstow –

                                                   Coaches Handbook                                                       8
                                 CCCAA RULES OF PLAY

4.1     Basic Playing Rules and Modifications

4.1.1   The basic playing rules governing competition for colleges, conferences, and PC in each of the sports sanctioned
        by the COA shall be those stated in the sport guide. The sport guide must be approved by the MC and may include
        exceptions to the basic playing rules. The following rulebooks apply:

                FALL SPORT               RULE BOOK                 SPRING SPORT                      RULE BOOK
                Cross Country M          NCAA
                Cross Country W          NCAA                      Baseball M                        NCAA
                                                                   Golf M                            USGA
                                                                   Softball W                        NCAA
                Soccer M                 FIFA                      Swimming M                        NCAA
                Soccer W                 FIFA                      Swimming W                        NCAA
                Volleyball W             NCAA                      Tennis M                          USTA
                                                                   Tennis W                          USTA
                Water Polo W             NCAA                      Track and Field M                 NCAA
                Basketball M             NCAA                      Track and Field W                 NCAA
                Basketball W             NCAA

                Note: Exceptions to the rules are in the sport guides.

4.1.2   Individual conferences and sports coaches associations wishing to modify playing rules in a sport may submit a
        request for rules changes to the COA sport representative and Executive Director. Such requests shall be directed
        through the office of the Executive Director and shall be presented to the appropriate COA committee using Form 5.
4.1.2   When a sport rule is to be changed outside of the official COA timelines, the change will be made by a caucus of
        two (2) representatives from the MC (the MC Chair and the COA Sports Representative) and the Executive Director
        or designee.

Athlete suspension / discipline reporting

        All decorum violations, conference violations, or game suspension will be reported to the athletic director within 24
        hours of the incident. In the case of a suspension or ejection from a game all appropriate paperwork will be filed
        with the conference commissioner within 48 hours of incident.

                                                    Coaches Handbook                                                            9
California Community College Athletic Association – Playing Rules
        Participation in Athletics is a privilege that the student-athlete must take ownership in. Competition comes with
        requirements that the student-athlete must adhere to throughout the season and their career.
        4.2 Conditions for Contests
               4.2.1 The use of any form of tobacco, alcohol, and/or other controlled substances by
               any participant (student, faculty, staff, or official) during California community
               college-sponsored athletic activities is prohibited. Enforcement is the responsibility
               of the individual college. (See Bylaw 4.3 & 4.6.)
        4.3 Decorum
               4.3.1 Decorum at California community college events is the responsibility of all
               participants. For the purpose of this policy, the following definitions apply:
               A. PARTICIPANT - is a player, coach, team member, team attendant, official, or college staff member.
               B. DISQUALIFICATION - is removal from an event for an accumulation of personal or technical fouls, yellow
               cards, etc. and is not under the jurisdiction of this policy, but are covered by the rules of the sport
               C. EJECTION - is defined as the immediate removal from further participation in an event as a result of abusive,
               verbal or physical behavior.
                         1. First Offense: In addition to immediate ejection from the contest, the
                         individual shall be suspended from the following contest. Each ejection
                         shall be reviewed by the conference commissioner to determine if the
                         ejection is a “strike” and covered by this policy.
                         2. All ejections shall be treated as first offenses unless a previous
                         “strike” has been declared by the conference commissioner.
                         3. Second “strike” (same Individual): In addition to immediate ejection
                         from the contest, the individual shall be suspended from all remaining
                         contests including PC.
                         4. Determination of whether or not an ejection is a “strike” may only be
                         appealed to the conference appeals board. A decision by the
                         conference appeals board is final.
               D. VERBAL OR ABUSIVE BEHAVIOR - is defined as, but not limited to: unsportsmanlike tactics, such as
               using profanity or vulgarity, taunting, spitting on an opponent, ridiculing, pointing a finger, making obscene
               gestures, throwing gang signs, baiting of opponents, or inciting undesirable crowd reactions which results in
               E. PHYSICAL ABUSE - is defined as any physical act that results in ejection.
               F. EVENT - is defined as the time a visiting team or participant arrives at the site until the time the visiting team or
               participant leaves the site.

               G. FOR WATER POLO: Game disqualification - The official may issue a participant a disqualification which
               results in disqualification from that contest for overaggressive play or actions that are unacceptable within the spirit
               of the rules and are likely to bring the game into disrepute. All applications of the rule per the NCAA Rule Book.
               (Adopted: April 6, 2007; Effective: July 1, 2007)
                         4.3.2 Where official playing rules and COA decorum rules differ, the most stringent
                         rules shall be enforced.
        4.4 Punishment for Physically Assaulting Officials
               Physically assaulting or attempting to physically assault an official shall result in immediate ejection and the
               individual shall be disqualified from participation in California community college athletic activities for a period of
               sixty (60) months.
        4.5 Punishment for Leaving Bench Area
               Coaches or participants entering the field of play from the bench area in reaction to a confrontation shall be ejected
               and punished as outlined in Bylaw 4.3. If, in the opinion of the officials, a coach going onto the field of play was
               helpful to the officials in the effort to control players, the penalty against the coach may be waived.
        4.6 Punishment for Violation of the Tobacco and Substance Abuse Policy
               4.6.1 The use or possession of any form of tobacco, alcohol, or other controlled substances by any participant during
               California community college-sponsored athletic activity shall be punished by ejection.
               4.6.2 Ejection for violation of Bylaw 4.6 shall be the same as those outlined in Bylaw

                                                        Coaches Handbook                                                             10
                                          COACHES KEYS
Keys to Success
    Accurate and accountable fundraising effort
    Safe driving
    Study Hall in season and out of season
           o 2.75 Team GPA
           o Success above 75%
           o Retention above 80%
           o No attendance, Low grades = no participation
    Updated and accurate website

Rules to Follow
            Always adhere to CCCAA and Rio Hondo mission statements
            Understand our Student Learning Outcomes
            Be honest about what it takes to be a “Roadrunner”
            Recruiting
                       Never make first contact out of our area
                       Always require a form “C”
                       Never recruit out of our area
                       Out of state means out of state tuition
                       We don’t supply or help supply housing or any other assistance
            Not knowing a rule is not an excuse for breaking a rule
            Student first – we want 2.75 overall for the team as a minimum
            Preparing them for class is as important as preparing them for competition
            They are watching you, be a role model
            Being a Roadrunner means more than just playing for the Roadrunners
            Recruit character, teach success, model respect
            Know how to properly purchase something
            Fundraising understanding is important
            Athletic gear will not be issued until Athletic personnel receive clearance from Nancy & Russell.
            Make an appointment at least one day in advance to get your team suited
            Home team and swim room become Women’s dressing room.
                       If there is a sign that reads “Do not enter” do not open the door SEE PAUL!
                       Women are dressing in these rooms.

Sports Schedule Development

        Each Head Coach is responsible for developing his/her own sport schedule for the upcoming year. All schedules
        shall reflect appropriate spending within the individual sports budget. League / conference schedule are set within
        the conference, but the head coach has the authority to set all pre-season play and tournaments within the team
        budget. Official start dates for practice and competition is set by the COA. Schedules for fall sports should be
        completed by July 1st and for spring sports by December 1st. Schedules will be posted on the campus web site
        and the marquee.
                                                   Coaches Handbook                                                     11
             Schedules are to be approved by the division prior to any agreements
             Nights / tournaments / weekends require approval by division
             Any changes should be taken to the division dean / athletic director prior to any attempts

Trip Itineraries

        Before leaving for an overnight trip, the head coach shall give the division office a written itinerary, which will give
        the office information as to where the team is staying (including phone numbers), when they are departing, and
        returning and the tentative competition schedule. Many times parents will need to reach a student-athlete in case of
        an emergency, or will want to attend the competition at the “spur of the moment.”

Team Lodging

        Lodging coast can either be prepaid or reimbursed to the Head Coach with appropriate receipts. If lodging is to be
        prepaid, a purchase requisition form and written confirmation of the expected cost needs to be submitted to division.

Pre season Duties

             Send tracers out at appropriate time
             Have all out of area student fill out a form C with their first initial contact
             Coordinate an eligibility meeting with the Division Dean / Athletic Director
              o All student-athletes must be present
             Coordinate for physicals with the athletic trainer
             Fill out all employment paperwork for volunteers and paid assistance prior to any work at the institution
              o Paid assistance will need a time card procedure (check with LaVerne)
             Review season schedule and roster for posting on the website and access by division
             Submit van requests to LaVerne
             Properly explain fundraising to the students
              o Fundraising money is the overall property of the district for use with your program
              o Fundraising dollars raised are not promised to the student in equal gear
              o Fundraising use is up to the coach and the division dean
                         Example
                                 “Hey if you raise $100.00 you are going to get X,Y,Z? NOT TRUE

Season Duties

             Check your schedule regularly
              o This is important and should be routine
              o It is your job to check to make sure vans, money, eligibility, uniforms are ready
             Close review for any changes in your eligibility, NO MISTAKES
             Study hall for student-athletes, routine grade check
              o Strive for GPA over 2.5
              o Each team should have this as a goal to participation
              o Attendance at a class should be a requirement for participation
             Timely notification of departure times
             Timely return of uniforms and equipment
             Timely return of meal money receipts prior to obtaining additional funds
             Submitting assistant time cards in a timely fashion

                                                     Coaches Handbook                                                        12
End of Season Duties

             Make sure that all student-athletes have turned in all equipment and uniforms as a completion to your
             Take inventory of equipment and uniforms to recommend replacement or surplus of old equipment
             Work order should be placed for repair and maintenance of equipment
             Turn in a season summary to the athletic director
             Complete season ending report – FORM C
                  o This should happen within 5 working days of completed competion season
                  o Coaches will be held responsible if this is not adhered too.
             Season ending meeting with Athletic Director
                  o Evaluation of team success (record, academic, incidents, decorum)
                  o Evaluation of Asst. Coaches
                  o Goals (short term, long term)
                  o Requests

Playoff Procedures

               Obtain approval for lodging, meals and expenses through the Division Dean
               Submit your request in full
               Submit a playoff approved eligibility roster
               Fill out a CCCAA expense form for your sport for submittal to the State office.

Yearly Coaches In-Service
           Each year the Athletic Director shall present a mandatory CCCAA / SCC constitution in-service for all coaches.
           This shall include but not be limited to the following areas:
                CCCAA guidelines
                SCC guidelines
                Campus Decorum
                Eligibility requirements
                Medical guidelines
                Overview of Coaches Handbook

                                    ASSISTANT COACHES

Assistant Coaches are to follow the lead of the Head Coaches, this includes adhering and understanding all CCCAA and
Rio Hondo College guidelines, Bylaws and procedures. Here are some keys to your continued employment:
     Review all recruiting rules prior to any recruiting visits
     Time cards
            o Turned in on time or payment will be delayed
            o Time cards should be filled out completely and properly
            o No use of facility or equipment without Head Coach / Division approval
     Always follow the lead of the Head Coach, never under mind the process around students

                                                   Coaches Handbook                                                    13

Transportation and Golf Cart Information

       All traffic laws must be obeyed in all vehicles

              Golf Carts
                        Not permitted outside campus roads.
                        Only two persons may ride in the golf cart at a time.
                        Both individuals must fit within the cabin or forward seating area.
                        No one is to stand up in the bed of the cart at anytime – NO EXCEPTIONS.
                        The driver may be held responsible for any damage to a cart
              On-Campus Traffic Laws
                        No driving on campus without an intercampus pass
                        Appropriate slow speed to be used at all times
                        Student must stop/slow at all blind intersections for care
                        No parking in doorways or walkways
                        Always use the parking brake
                        Cart to placed in neutral when stopped

       Vehicles (vans, trucks, cars)

              Check you van before leaving and when returning
                    o Use the checklist to assist in the key areas
              Only those who been cleared through facilities are allowed to drive university vehicles.
              All drivers must be official institutional members and on campus vehicle driving list.
              All passengers must be students or staff of the district.
              All drivers must obey all California traffic laws in accordance with state requirements.
              No driving off road or driving in unauthorized areas at all.
              No removal of seats or equipment is allowed without authorization.
              Any incidents or accidents must be reported immediately.
              Coaches are responsible for returning the van in the condition found.
              All van should be clean and trash free when returned.
              Head Coach is responsible for any broken items or cleaning bills.

       Mechanical Considerations
           Engine idle time is two minutes minimum
           Unleaded gas only
           Maximum 12 persons
           Spare tire and jack located under rear deck
           Fire extinguisher located on rear door
           First aid kit located in center console
           Please check all of the gauges before leaving
           Please check tires and all lighting systems prior to leaving.
           Be aware of the vehicle!!!

                                                  Coaches Handbook                                        14

        The food services division has the “first right of refusal” for food concessions at any event held within Division
        indoor and outdoor facilities. Should that division not wish to operate concessions, alternate plans must be cleared
        with the Dean / Athletic Director. Coke is the official campus sponsor and should be the only type of beverage
        brought onto campus by any team.

Copier Use Policy

        The Division maintains one copier in the Division Office for Division use. It is limited to no more than 50 copies per
        day, per individual or team. Staff is urged to plan ahead to utilize the free services provided by the Copy Center.


        Mail services are to be used for Rio Hondo College business only. Abuse of mail services shall result in the
        cancellation of mail privileges. There is a mailbox at the front of the Division office.

Telephone / Voice Mail

        Telephone and voice mail services can be setup and maintained by the help desk. Any requests for changes or
        additional mail boxes should be made through HSA. Telephone use if for campus business only. Emergency
        mobile telephones will be issued if needed for off campus / field emergency use only, no personal calls.

Facilities Services

        All work requests for repair, maintenance or inspection must be submitted through the Health Science and Athletics
        office. Please report any facilities hazards immediately for emergency repair.

        The facilities yard is open during normal business hours. Facilities services is only available through the submitting
        of a work request. Coaches are encouraged to review their sport needs and submit requests well in advance to
        allow completion.

Computer Use / Access

        Computer use and access can be granted to individuals who are board reported. All computer use will be for
        campus business only. Faculty will refrain from using the computers for “surfing” the web for personal reasons. No
        downloading or uploading of programs will be allowed unless cleared through Information Technology Services.

Campus Safety

        When in need of security, parking enforcement, a battery jump or emergency medical assistance please contact
        campus safety. Any issues, conflicts, violence or other questionable incidents should be followed up with an
        immediate call to campus safety. They are here to serve and protect the faculty, staff and students at all times. If
        you are planning a special event / tournament / off hour’s event, you must alert the division dean for approval and
        security prior to the day.

        Coaches are required to obtain a parking permit which is visible at all times. Please park in appropriately marked
        areas. Parking on the campus is not allowed unless an intra-campus permit has been obtained through campus
        police. When you are in the office during odd hours you are required to inform campus police for emergency
                                                    Coaches Handbook                                                         15
Facility Rentals

       All facility rentals must be approved through the office of Facilities and the division dean. Appropriate paperwork
       must be on file and approved prior to any camps or rentals. Listed below are some of the items that are required of
       all rentals.
             Submit rental request form with division and facilities
                      o This will be reviewed and approved prior to confirming with possible renter.
             Proper documentation of insurance
             Rental fees will apply
             Sponsor of the activity
             Approval through Division Dean, Facilities and institution
             Fees are set by the institution
       Teams are not allowed to rent facilities or negotiate rentals with outside companies or organizations without
       approval from the Division Dean and the Athletic Director.

Tournament Hosting / Event Hosting / Holiday Hosting

       Coaches must submit proper documentation for approval by the Dean / Athletic Director for any special hosting
       events. Coaches must have figured event costs for approval, which includes:

                  Athletic Training (if during holidays or weekends)
                  Security (required contact for all events)
                  Equipment Attendants (if during holidays or weekends)
                  Custodial services
                  Publications
                  Printing
                  Official Fees
                  Merchandise fees
                  Concessions

Procedures for Facility Reservation – Practices and Special Events

       All sites for practices and competition must be approved through the division office prior to the event. Practice
       times and game times are set by the division office and the South Coast Conference constitution. Any additional
       practice time, change of competition date or time must be approved by the division office.

       Any special events or outside group activities must be submitted to Community Services for approval. No outside
       rentals can be confirmed until submitted to June Curtis in Community Services.

               Practice times shall be in accordance with classified staff contract hours. Practices should be held and
               completed between the hours of 10:00 am and 6:00 pm Monday through Friday. Any changes or additions
               to this regular schedule must be submitted to the Athletic Director for approval. Campus holiday practice
               must be coordinated with the athletic training staff and approved by the athletic director. Practices over
               Christmas break will not be covered by the athletic support staff. Coaches shall be required to understand
               their emergency procedures during that time.

                                                  Coaches Handbook                                                         16
               Any changes to the team schedule must be confirmed with the visiting team, athletic training staff, and
               equipment attendants. Changes must also be submitted to Division and the Athletic Director at least 48
               hours prior to any contest. It is the coaches responsibility to inform all necessary parties.

Procedure for a Canceled, Postponed, or Rescheduled Competition

   1. Notify Division
   2. Notify any officials of the change.
   3. Notify opponent and opponents administration as soon as possible

   * Improper notification or late cancellation will result in the opponent charging Rio Hondo for any fees occurred.

Division Expenditures -

       Auxiliary Budget –
                An auxiliary budget is giving to each team as a yearly stipend for season expenditures. This stipend goes
                to funding of the following items:
                          Uniforms
                          Entry Fees
                          Equipment / Repair
                          Salaries (refs / umpires)
                          Misc. Expenses

       Fundraising –
               Each program has a team foundation account that is available for all fundraising monies to be placed in.
               Appropriate fundraising allows the team to purchase needed equipment and cover various season
               expenses. All fundraising money must follow the established policies as established. All fundraising efforts
               must be pre-approved by the Dean / Athletic Director

       Purchasing –
               Effective purchasing and accounting of funds is instrumental to our department. Please make every
       attempt to follow the details below to allow for a clean process. We do understand that sometimes reimbursement
       is necessary at times. During those times please have complete paperwork for review by the Division Dean.
                         Obtain an estimate for the supplies or material
                         Get approval from the division dean
                         Fill out appropriate paperwork to be issued a purchase request
                         Contact vendor with P.O. # (work should then be started)
                         Have all items delivered to the equipment room for inventory and accounting
                         Obtain packing slip with confirmation of complete order
                         Submit packing slip or material to division for processing

                                                   Coaches Handbook                                                      17
                                     Order received by                          Obtain two
                                        Equipment                              quotes on the
                                       Attendant for
                                     confirmation then
                                                                                material or
                                     released to coach                          equipment

                                       Division gives                         Submit Quote to
                                       notice of active                         Division for
                                      College P.O. and
                                     sends to company
                                                                                 review and
                                    for order completion                       issuing of PO

Ordering Procedures

       Ordering of items for your upcoming season should be coordinated with Division. All materials purchased must be
       done through an official P.O. Material should be shipped to the warehouse and will be paid after receipt of the
       material. Please follow the appropriate listed procedure to avoid any delay in payment.
           Research needed material
                    o Two or three vendors with competitive prices
           Anything over $5000 will go out to bid
                    o Bid will be obtained through three sources
           Submit a quote to Division
           Purchasing will contact the vendor with the P.O. number
           Material received by warehouse and delivered to equipment room
           Purchasing will confirm shipment and pay on material

Athletic Team Awards

Awards and Honors are available to all teams. All items must be approved and P.O. numbers must be issued prior to
receiving and items.

Equipment / Uniform Use

       Equipment and uniforms issued for sport use are the property of Rio Hondo College and are to be returned in good
       condition. Equipment or uniforms, which are not returned, or are returned with extraordinary wear, will be charged
       to the student-athlete. The equipment attendant must give the name of the student-athlete who owes the program
       money, along with a detailed list of missing / damaged items and cost, to Carolyn Biedler, Athletic Specialist and the
       Head Coach. A “hold” will be placed on that student’s records, preventing them from receiving services and grades.
       The student-athlete must pay the debt for missing / damaged items at Fiscal Services in order to have the “hold”
       removed from their record. The equipment attendant can also authorize a release if the missing equipment is

                                                           Coaches Handbook                                               18
       Rio Hondo College coaches or student-athletes shall not loan any equipment or uniforms without express written
       consent from the Division office. Students that fail to turn in or lose any issued equipment or uniforms will be
       subject to suspension or disciplinary action.

Entry Fees

       Tournaments or events which require an entry fee must have a purchase requisition form submitted through
       Carolyn Biedler, athletic specialist. To complete this form the head coach must submit an official entry form
       completed. The fee will be assessed out of the team’s auxiliary service budget.

Media Notification

       Each head coach is responsible for notifying the media and conference sports information director after each
       contest. The division office can provide you with the phone numbers / email / contact information for said
       individuals. Please keep this information handy in your team books for immediate reporting. Remember that most
       papers have a deadline, so make sure and call before that time.

Athletic Academic Counseling

       The counseling division supplies our team with a full-time counselor. Each student-athlete should be reminded to
       meet with a counselor before each registration cycle and must have an IEP on file to be eligible. For more
       information on the academic counseling please refer to the student-athlete handbook.

Susan Herney -            Director
                          Public Relations

       The public relations division is an integral component to the success of our teams through programs, recruiting and
       publications. All information used or distributed by athletic teams should be authorized by the public relations
       department. Any materials develop outside of the Rio Hondo Public Relations Division should be authorized and
       proofed by said division.

Campus Logo

       Use of the campus logo or mascot should be approved by the division. All use should follow the guidelines set forth
       by the college. No changes of color, size, font should take place without approval.

Web site design

       The website and material contained within should always reflect the mission statement and philosophy of the
       college. Coaches are encouraged to maintain an accurate and complete website. Rosters and schedules should
       be continually updated. The division dean will assist in the maintenance of the material.

             a.   Web pages will mirror the layout of Rio Hondo website
             b.   Team content should be similar to programs
             c.   Content will mirror the recruiting guides
             d.   Should include link for recruiting information

       All material may be subject to additional requirements and time lines as directed by the public relations department
       and the athletic director.

                                                    Coaches Handbook                                                      19

The athletic training room and the athletic training staff are an integral component to your teams health and your
programs success. Coaches are required to work closely on the development and implementation of sound training
and conditioning practices. The athletic trainer(s) is the individual who will evaluate and implement his / her
recommendations on the health and welfare of any intercollegiate student athlete. Coaches must bring any and all
injured student-athletes to the athletic training staff for proper evaluation. Failure to report injuries or illnesses could
lead to further injury in the student-athlete and disciplinary action against the coach. All student-athletes and coaches
are to follow the recommendations of the athletic training staff which is under the supervision and policies of the team
licensed physician. Specific requirements for physicals are listed later in this document.

    Athletic Training room hours of operation are as follows:

             Monday – Friday           11:00 am – 7:00 pm
             Events                    Certified Athletic Trainer available
             Events                    Set up one hour prior to start time
             Holidays / Weekends       Closed unless approved for overtime

                Weekend practices should be avoided unless authorized
                    o Will not be covered by ATC, campus police will be used for emergencies
                Tournament coverage must be authorized by athletic director when outside normal hours
                Team must have their medical kit with them at all times.

    Athletic Injury General Information

    HIPPA Privacy Rule
     The HIPPA privacy rule, which is in place to safeguard certain health information, is now in effect. With this law
       in place the athletic office will no longer be able to communicate, on behalf of our athletes, with any doctors,
       hospitals, etc. without the consent of the athlete. To help make this as easy as possible, there is now a form in
       the athletic training room that must be filled out and signed by all of our student-athletes. Having this form on
       file enables the athletic office to communicate with any parties designated. If this form is not signed and on file,
       we will not be able to resolve any insurance issues on behalf of the student.

    Injury Policy
     A directive from the Division of Physical Education and Athletics has provided the following protocol for an
         athlete injured in an athletic contest: if an athlete must leave an athletic contest after sustaining an injury,
         determination to re-enter the contest will rest with the college approved licensed physician (if present).
         If the licensed physician is not present, approval will rest with the certified athletic trainer in
     An athlete, who is injured in a Rio Hondo College related activity, but outside their traditional season of
         sport, shall be referred to the Student Health Center for evaluation and referral if necessary. The teacher of
         record must accompany the injured athlete to fill out an incident report. Once this has been done, the coach
         and certified athletic trainers for that sport will communicate and develop a specific follow-up treatment plan.
     Any communication to our team physician in regards to an injured athlete will continue to be performed through
         the certified athletic trainer(s).

                                                  Coaches Handbook                                                         20
       After receiving authorization to see the team physician, the injured athlete must fill out the insurance claim form,
        provided by the certified athletic trainers, prior to the doctor’s visit.
       If a student-athlete see any doctor, other than our team physician, they must be cleared by that physician
        before they will be allowed to resume practice or play.

    The coaching staff will report injuries to the athletic medical staff for evaluation and appropriate medical care.
    Coaches shall instruct their student athletes to report to the athletic facilities or student health center for evaluation
    for injury or illness ASAP. Coaches shall neither require nor permit an injured or ill athlete to participate without
    approval of the Certified Athletic Trainer. Injured athletes are required to report for daily rehabilitation and treatment
    as instructed by the athletic trainers. Injury reports will be provided to the coaches by the athletic trainers with
    regards to participation status. Detailed duties are also listed in the COA code and the coaches’ association

    Incident Reports

    In-season –
            All in-season injuries must be reported to the Certified Athletic Trainer(s) as soon as possible. The
            coaching staff will follow the recommendations and requirement of the team physician and the Certified
            Athletic Trainer(s). Failure to report or follow recommendations will lead to disciplinary action.

    Off-season / Classroom accidents –
            All injuries or accidents must be reported to student health center for appropriate medical evaluation. An
            incident report must be filled out

    Student Insurance Coverage

           All students and athletes at Rio Hondo are covered under an insurance policy that assists in the payment of
            expenses for injuries occurring on campus or during an athletic contest.
           Please note that general illness and pre-existing conditions are not covered.
            When an injury occurs for non-athletic students they must report the accident to an instructor, school nurse,
            police, etc.

    Out of Season / Non Traditional Season Student Athletes

    Out of season student athletes are not true athletes at that time. They are participating in a regular curriculum
    kinesiology class and will be treated accordingly.

The following policies have been adopted for the out of season athlete:

       The Certified Athletic Trainer will respond to emergency medical situations along with campus police.
       Initial injury assessment will be conducted by the primary physician or the student health center.
       Out of season athletes without a physical may not seek medical care from the athletic training staff without
        written consent from the athlete and a treating physician.
       Daily treatment / rehabilitation is available upon the following parameters:
             o Current physical or clearance from a licensed physician
             o Appropriate appointment has been set up by head coach
             o Athlete has been referred to the student health center if an acute injury
             o Time of appointment is up to the ATC based upon work load and priority of in-season athletes
       Any evaluation for out of season athlete will be set up by appointment only, no walk in care available.
                                                 Coaches Handbook                                                          21
   The injured athlete must present a full clearance note from the treating physician prior to any therapy.
   Rio Hondo athletic training will not inherit pre-existing injuries that are currently being maintained by other
   Taping, strapping and padding of any type will be done on out of season athletes only if they provide their own
   Basic first aid and care for out of season athlete will be done at the campus student health center.
         o Out of season athletes may receive basic first aid in the event that the student health center is closed.
   Out of season athlete are allowed to receive Ice packs for maintenance purposes.
   Ice will be made available to recreational dance classes and out-of-season athletes at all times.

Pre-Participation Physical Examinations

The Athletic Trainer shall schedule examinations during appropriate times of the year. Every athlete is required to
complete a medical history and pre-participation physical examination. Under no circumstances should anyone be
allowed to participate in practice or competition without this prior approval. The athletic training room and the
Department of Health Sciences and Athletics will release an eligible list of student-athletes for participation in

The athletic training staff will coordinate athletic physicals at various times throughout the year. All student-athletes
must be cleared by the athletic training staff before ANY practice and / or competition occurs. If a student-athlete
missed the regularly scheduled physicals they may be required to complete a physical on their own. The physical
must be completed by a licensed physician and a certified athletic trainer prior to approval.

All district paperwork will be filled out and complete along with a physical prior to any participation or issuing of Rio
Hondo gear.

A pre-participation physical examination shall include the following components:

             1. History – name, address, emergency information, insurance, physical history, allergies, surgeries,
                injuries, illnesses, medications, etc.
             2. Measurements – height, weight, pulse, blood pressure
             3. Medical examination – cardiovascular, respiratory, abdominal, lymphatic, genital, dermatological,
                ear, nose, throat, neurological
             4. Orthopedic examination – to rule out any joint or bony injuries, illness or deficits
             5. Eye examination – Snellen chart
             6. Misc. – any additional examinations deemed necessary by the physician

Return to Play

The athletic training staff will follow sound education parameters in their consideration of returning an athlete to
participation. Prior to return to play an athlete will be subjected to a battery of physical and/or physiological tests.
These tests will include any that the athletic training staff feels necessary to determine the physical and mental
status of the injured athlete. Return to play will be determined by the Certified Athletic Trainer in conjunction with
the team physician and standing orders.

                                              Coaches Handbook                                                             22
       Emergency Medical Action Plans

       The emergency medical action plan is a written document that defines the standard of care required in every
       conceivable event during an emergency on the athletic practice / game areas. The emergency medical action plans
       will include:

              Roles and responsibilities of all parties involved in the setting
              Phone numbers that may be involved with the emergency medical action plan
              Chain of command of the emergency team members in the decision-making process of activating local
               Emergency Medical Services (EMS) and providing care to the ill / injured person
              Appropriate steps to activate the local EMS
              Specific instructions on transferring the patient’s care over to other healthcare providers
              Continued education seminars
              On-campus educational and practice sessions

       Each athletic training student in the athletic training program is a board reported healthcare provider. As a
       healthcare provider, they are responsible for providing the highest level of healthcare available that is consistent
       with your education and level of skills. Regardless of the healthcare setting, you are included in the emergency
       medical action plan.

       Failure to follow the established emergency medical action plan at each site may cause unnecessary injury, or even
       death, to a patient/athlete. Additionally, failure to follow established standards of care may result in legal
       proceedings (lawsuits and/or criminal prosecution) against you and/or other parties for negligent action(s) that may
       have taken place. Any student or staff member that does not follow the established emergency medical action plan
       at the college setting or other assigned site may be subject to suspension or disciplinary action.

                          STUDENT ATHLETE SECTION
The Athlete Orientation

       “Meet the Team” event occurs every year at the beginning of every fall and spring season and it intended explain
       the many requirements of being a Roadrunner student-athlete. In attendance are fall and spring student athletes,
       coaches, administrators and other areas of the college support team affecting the success of student athletes on
       this campus. This meeting has a four- pronged purpose for student athletes:
             1. To raise the level of appreciation & recognition of all areas on the campus involved in the success of the
                student athlete.
             2. To understand the role of each of the area introduced and the responsibility of the student-athlete in
                assisting them to do their job as it relates to athletics.
             3. To have a clear understanding of how they are to represent themselves, the athletic program and the
                college at all times.
             4. To explain the purpose of the Student Athlete Handbook.

     1) Be enrolled in the appropriate sport class at Rio Hondo College
     2) Completed and review eligibility paperwork including physical
     3) Final Clearance by division and admissions and records
                                                    Coaches Handbook                                                          23
Academic Success Section

       Student-athlete academic success is an important ingredient in the success of a program. Winning is not
       paramount at Rio Hondo. Student-athlete must be show retention and progression in the classroom as well as on
       the athletic court or field. The requirements for transfer to a four-year school are included in the student handbook
       and it is the coaches’ responsibility to continually evaluate the academic success of his/her athletes.

Semester and Yearly Goals
               Complete 15 units a semester
               Be a Scholar Student-Athlete (3.0 Grade point average)
               Enroll during winter and summer
               GO TO CLASS ALL THE TIME

Athletic Responsibilities
        1. Attend Classes. Do Not Cut. Attendance is the number one predictor of student success. Call or inform
            your instructor if you are missing class for an emergency / valid reason.
        2. Sit in the front, turn off your cell phone, and take out your class materials.
        3. Compete for good grades as you would for playing time.
        4. Do Not Drop a class until you has discussed it with the athletic counselor and your head coach.
        5. Meet with the Athletic Counselor at least once a semester.
        6. You will obtain two grade checks during the semester.
        7. Attend student-athlete study hall or individualized tutoring sessions.
        8. Apply for work study, scholarships or other forms of aid if eligible.
        9. Purchase your books the first week of class.
        10. Be a complete student – scholar, athlete, role model, and leader.

   Tools for Success

       Rio Hondo offers a wide array of academic strategy and preparation classes that student-athletes are encouraged
       to enroll in if they have difficulty in any of the following areas:
           o Individualized Academic Strategies                             o Sentence Errors and Punctuation
           o Prewriting workshop                                            o Math Anxiety Workshop
           o Vocabulary Building for College                                o Thinking Skills
           o Student Preparation                                            o Listening and Note taking
           o Spelling Techniques                                            o Human Development
           o Test-Taking Strategies                                         o Student Athlete Orientation to College
           o Study Techniques                                                   and Educational Planning
           o Memory Techniques

   Academic Advisement

           Students who are participating in athletic programs can receive advice and support from the student services,
           whose goals are:

            To encourage an environment that promotes academic achievement.
            To thoroughly assess student abilities.
            To assist students in selecting career and educational objectives.
                                                   Coaches Handbook                                                       24
 To support student in acquiring the skills and attitudes to achieve educational objectives.
 To advise students of the requirements affecting their objectives.

Dennyse Clark       Athletic Advisement / Counselor
                    (562) 463- 7406

                    * Please set up your appointment as requested

 Individual appointments each semester
 Individualized Educational Plan on file
 Demonstrate excellence and success in all aspects of student life

                                       Coaches Handbook                                         25
                                ELIGIBILITY AT A GLANCE
Amateur Standing –
     Required for the sport in which the student athlete will participate.
SEP - Student Educational Plan –
     Must be made through an official appointment with the athletic counselor after your assessment tests or as early as possible during your
     first semester of attendance at Rio.
Units Carried –
     Continuously and actively enrolled in a minimum of 12 units. Count only those units currently enrolled in, or completed. Nine of the 12
     minimum required units must be courses counting toward the associate degree, remediation, transfer, and / or certification and must be
     consistent with the student athlete’s educational plan.
Season of Participation –
     Participation in any (even if only one) scheduled game, meet or match uses a season of eligibility.
Eligibility for a Second Season –
     The student athlete must complete and pass 24 units between seasons of competition. Of the 24 units, 18 must be in course work
     counting toward the associate degree, remediation, transfer, and/or certification as defined by the college catalog, and are consistent with
     the student athlete’s education plan. Units from a course repeated to raise a grade of “D” or better shall not be counted to satisfy this
     second season of sport unit eligibility rule.
2.0 Requirement –
     In order to continue athletic participation in any sport, the athlete shall maintain a cumulative 2.0 CPA in accredited postsecondary course
     work. It must be cumulative since the start of the semester of the first participation in any sport.
Basketball Exception –
     Athletes participating in this sport must meet eligibility requirements for the Fall and Spring semesters.
Athletic Eligibility –
     College must certify eligibility clearance of enrollment in 12 active units to the conference commissioner prior to the first contest. The
     athletic office checks weekly to determine athletes who are not in 12 units. You are instantly ineligible to participate if you are not enrolled
     and attending 12 units at Rio.
Transfers -
     Student-athletes who have previously participated in collegiate athletics at another California Community College must complete 12 units
     in residence prior to the beginning of the semester of competition. Only 8 units may be used from summer school classes towards the
     residence requirement of 12.
Participation -
     Only a student who meets COA Constitution eligibility requirements at the beginning of the semester / quarter of the sport season shall be
     eligible to participate during that season of sport.
Eligibility Folder –
     In order to be cleared to participate in athletics at Rio.
Late Registration –
     A student-athlete who registers later than 4 weeks after the first day of class instruction shall not be eligible to participate during that
Recruiting –
     It is illegal to solicit an athlete who is a resident of a community college district, not in our recruitment area, another state, or of another
     country for the purpose of athletic participation. Such recruiting in any form on the part of any employee of the college and/or any other
     individual acting in behalf of the college is forbidden. A college may not initiate a visit, provide entertainment, employment, promise of
     employment, tryouts or workouts, athletic equipment or any other form of attendance inducement as long as that student’s residence is not
     included as part of the college’s district. No college or district representative may meet at a location outside district recruiting boundaries
     with an out-of-district student for the purpose of recruiting or soliciting that student-athlete. Exceptions: If a student/athlete personally
     makes first contact by filling out a form C, Out-of-District Student Contact Record form, a representative may then contact that student.
Subsidizing -
     Furnishing of financial assistance to amateur athletes in return for their athletic services is strictly forbidden.
Seasons of Sport –
     An athlete will be allowed only two (2) seasons of collegiate competition in any one sport. No college or district resources, i.e., funds,
     equipment, transportation, supplies, college name, etc. may be used in supporting athletic teams which engage in competition that is either
     out-of-season or beyond the number of allowable contests.
Disciplinary Action –
     The college or conference shall impose appropriate penalties against any athlete, athletic administrator or athletic coach who violates any
     section of the COA Constitution.

                                                           Coaches Handbook                                                                      26
                      THE STUDENT-ATHLETE:
All coaches should adhere to the following seven “Do Not’s” Regarding recruiting:

      Do not make first contact (personal, phone, e-mail, text, etc.) with any prospect, parent or guardian who resides
       outside our recruiting area or who is attending another California community college. If incidental contact is made at
       an all-star game, championship meet, or other location, be polite but do not talk to the athlete about the Rio Hondo
       College program. Report any incidental contact immediately to the athletic director.
      Do not meet with any out-of-recruiting-area prospect, parent, or guardian unless the person meets you at your office
       located on our campus. You may not visit an out-of-recruiting-area home or meet at a neutral location. During the
       on-campus visit, a Form C must be completed and filed with the athletic director along with a tracer form(s) if the
       student has attended another college.
      Do not assume a contact will not be contested. Document all contacts with student-athletes.
      Do not respond to contact made on behalf of a student-athlete by a recruiting service or agent.
      Do not accept any out of area speaking incitation if the subject matter includes the Rio Hondo College athletic
       program. If invited to speak or work at an out of recruiting area location or at an event that will include out of
       recruiting area student-athlete, do not mention the Rio Hondo College athletic program or wear clothing that
       identifies The College.
      Do not provide any service, benefit or inducement to a student athlete that is not available to any student on
      Do not offer “try-outs” for prospects. Only students registered for class should be participating in activities. If you
       allow student to participate who are not registered or are conducting activities that are not part of the class, you not
       only assume liability but also may be violating recruitment rules.


      Initiating or arranging first contact with a prospect, family member, legal guardian or coach whether in person, by
       telephone or by correspondence.
      Providing transportation to the campus. (This does not apply to a student being recruited under an out-of-state
      Visiting a prospect, family member or legal guardian.
      Providing information regarding employment opportunities, matriculation, housing and financial aid, etc.
      Any form of correspondence sent to a prospect, family member or legal guardian: such as e-mail, letter, memos,
       news, releases, or newspaper articles.
      Arranging or proving for a meal or meals during a campus.

                                                    Coaches Handbook                                                         27
CCCAA Rule as follows:
2.2.1 – All things prohibited by this constitution to colleges, faculty, staff and representatives are also prohibited to anymore
acting as a representative or agent of the college: i.e., non-employees, alumni, boosters, relatives, friends, students and any
others speaking for or on behalf of the college and its programs.

   Interpretation: To determine if a person is acting as a representative or agent, ask the following questions:

       Does the athletic staff of the college know the person well?
       Have there been a series of athletes who have attended the college from out of our recruiting area because of
        contact with this person?
       Is this person known by many represent the college?
       Has this person received any special benefit from the college for his/her representation?

  If any of these can be answered yes, a violation may exist. Coaches are responsible for monitoring situation, which may
   involved agents and assert the independence of the college. No benefits (i.e; tickets, use of facilities, etc.) should ever be
   given to any person that would not be available to the general public.

2.4 – Contact from Outside a District’s Recruiting Area

Athletic recruitment of any individual(s) residing outside our recruiting area is prohibited. Likewise, any student of another
community college, regardless of residence, shall not be athletically recruited.

2.4.1 – If a student from outside a district’s recruiting area makes an unsolicited inquiry (first contact) with a college
regarding athletic participation, a From C, Out-of-District Student Contact Record, is to be filled out the first person-to-
person visit within the district’s recruiting area. This Form C will be kept on file in the athletic director’s office.

       Permissible recruiting activities for out of recruiting area prospects are limited to providing information only. Any
        aspects of the college’s programs, including athletics, as well as any other pertinent information, may be provided to
        the prospect. Continuing communication, by phone, fax, mail and/or E-mail may exist between college staff and the
        prospects, nut person-to-person dialog may only take place on campus.
       A member of the institution’s coaching staff, for the purposes of evaluation only, may attend contests, not practices,
        of out of recruiting area prospects that have made first contact.
       During the out of recruiting area evaluation of a prospect, the coach may not:

                Mingle with out of recruiting area participants prior to, during, at half time or after the game.
                Mingle with out of recruiting area coaches prior to, during, at half time or after the game.
                Wear any college-identifying attire such as a hat, shirt, jacket, etc., which is associated with the college
                 he/she represents.
                Meet with the out of recruiting area parents, family or legal guardians at any location outside our recruiting
                Commit any other act that may be construed as a recruiting activity

       At no time may athletic recruiting activities take place outside our recruiting area boundaries with an out of recruiting
        area prospect. If “Incidental contact” initiated by the student-athlete and/or his/her family should occur, the coach or
        representative shall:

                Be courteous.
                Provide only his/her name and the college address along with the phone number of the head coach.
                Request the athlete to make contact during business hours.
                                                      Coaches Handbook                                                           28
                Inform their athletic director.

2.11.1 – Receipt by a prospect/student athlete of a subsidy, inducement, or special privilege not authorized by the CCCAA
Constitution would be a violation of Bylaw 2. Minimum penalties shall be assessed as described in Bylaw 2.13.

2.11.2 – Subsidizing is defined as providing any manner of service or financial assistance to prospects of student athletes
that is not available to all other students. Subsidization in any manner by the college or individual(s) or groups acting in the
interest of the college is not permitted, Examples of service or financial assistance, which would be prohibited include, but
are not limited to the following:

    A. The promise of or the providing of actual payment in dollars or products for athletic participation to a
       prospect/student athlete.
    B. The paying for, the providing of, the pre-payment with expectations of reimbursement , the providing at less than
       actual cost or the waiving of a prospect’s/student athlete’s tuition, fees, housing, meals, book, supplies,
       transportation, student body cards, laundry service, clothing groceries, telephone calls, etc.
    C. The obtaining, securing or soliciting of housing for a prospect/student athlete that is not available to all students at
       the community college.
    D. The promise of, or the payment to, a prospect/student athlete for a job that does not exist and/or at a higher rate
       than actual value of the job.
    E. The providing to a prospect/student athlete free or reduce cost for the use of credit cards, debit cards, phone cards,
    F. The promise of or the providing to a prospect/student athlete of any award, loan, grant or scholarship not available
       to all eligible students at the community college. (See Bylaw 2.11.3)
    G. The payment to or providing any form of assistance to a prospect/student athlete for serving as a coach of a team
       while competing on the same team during a season of sport.

2.11.3 – Inducement are defined as athletic recruiting acts that are designed to entice a prospect. Inducement may only be
provided to prospects who reside within individual college’s recruiting area. Examples of inducements which may be
provided are the following:

        Providing transportation to and from the campus for a campus visit (this does not apply to a student being recruited
         under an out-of-state waiver);
        Providing meals on campus during a campus visit;
        Making a home visit to a prospect, family member or legal guardian;
        Providing information regarding employment opportunities, matriculation, housing, financial aid, etc.;
        Providing a class schedule;
        Sending correspondence to a prospect, family member, or legal guardian, such as letters memos, new releases, or
         newspaper articles;
        Providing tickets to an on campus activity during the campus visit for a game, drama production, guest speaker,

The promise of providing cash or other forms of assistance as an inducement is illegal. The providing of an
inducements listed above to prospect who reside outside the individual college’s “recruiting area’ would be a
violation of Bylaw 2.

         Interpretation: Other than providing information and schedules, you cannot provide an out of recruiting area
         prospect any of the items listed above.

                                                      Coaches Handbook                                                        29
2.9.1 – No college employee or representative shall participate directly in the organization, management, supervision,
coaching, promotion or player selection for any all star team or contest involving player who have started ninth grade or
above at a school located outside our recruiting area.

        Interpretation: Rio Hondo Coaches and staff are prohibited from attending any all-star practices involving student
        athletes from outside our recruiting area. You cannot wear school apparel to an all-star contest located outside our
        recruiting area and cannot wear such apparel to an in-recruiting-area contest if out-of recruiting-area participants
        are competing. You must check with the athletic director before attending any all-star event.

2.10 – Acceptance of speaking or attendance request for banquets, clinics, camps, service club meeting, etc., from group
        located outside the Rio Hondo Community College District are permitted as long as the college staff or its
        representatives do not represent their college or its athletic programs.
        Also, you cannot wear any attire (shirt, hat, shorts, underwear, etc.) that is representative of Rio Hondo

2.12 – Internet web pages with information on college athletic programs shall be located within the college’s web site.
Community college athletic programs shall not construct or maintain their official web pages other than within their official
college web sites. Athletic web pages shall include a statement identifying them as the college’s official web site, with a
disclaimer regarding the existence and accuracy of information about their athletic program which may appear on any web
page not located within the official college web site.

2.13 – Penalties for violating Bylaw 2: (See Article 7.5.12) – Probation penalties shall include: – Penalties for additional violation, which would result in probation, by a college, which occur during the year of
formal probation or within three (3) years following the probation year, shall include:

                                                     Coaches Handbook                                                        30
1.    Attend an Orientation Workshop. An orientation workshop includes:

      1.    Identified by team coach
      2.    Eligibility process determined or completed
      3.    English and Math placement test
      4.    Information available for those students available with special needs (EOPS, DSPS)
      5.    Assessment of transcripts for transfers
      6.    Requesting of transcript for transfers
      7.    Counseling services that will result in a single semester SEP
      8.    Development of a class schedule
      9.    Financial Aid counseling including information on the FAFSA and BOG Waiver
      10.   At the end of the workshop the student is issued a matriculation ticket and appointment date

2.    Student view placement results and registers for classes. The student must enroll in appropriate VARSITY class.

3.    Follow-up with coach on enrollment. If changes are necessary, direct student to academic advisor (Gray shirt – Red

4.    Team SEP meeting are conducted at the start of practice to develop a more comprehensive 4-semester SEP plan and
     cover transfer rules specific to the student-athlete.

Process for enrollees

    Arrange to take English and Math placement tests at the testing center by appointment or during drop-in hours.
    Directed to Financial Aid to pick up information on FAFSA
    Direct students to EOPS and DSPS to check on status.
    Request transcripts. If transcripts are in hand, student submits to Admission and Records.
    Arrange for a drop-in appointment with academic advisor to develop schedule and single semester SEP. Advisor sings
     off on matriculation ticket.
    Student views placement result and registers for classes. The student must enroll in appropriate VARSITY class.
    Follow-up with coach on enrollment if changes are necessary directed to academic advisor (Gary Shirt – Red Shirt).
    Team SEP meeting are conducted at the start of practice to develop a more comprehensive 4-semester SEP plan and
     cover transfer rules specific to the student-athlete. If practice had already started, the student must set up an individual
     meeting with an academic advisor.

Process for enrollees

    Complete on-line application and have student list as their educational goal personal enrichment. This will allow the
     student to sign-up for classes immediately.
    Meet with an academic advisor to develop a semester SEP, cover requirement, access readiness and develop schedule
     based on available classes.
    Directed to Financial Aid, DSPS and EOPS
    Directed to testing center to take English and Math placement test for enrollment in subsequent semesters.
    Follow-up with coach on enrollment.

                                                      Coaches Handbook                                                         31
                              COMPLETING THE FORMS
Form C’s

   Form C’s are completed on the first campus visit or first contact, whatever comes first. They are to be logged and
    submitted to the Athletic Director. A from C filled out on-line is not acceptable.
   Never talk to or communicate with an out of area student-athlete about your athletic program until a Form C is on file
    and official.

Form 2’s, Tracer Reports

   Transfer student-athletes are directed to the Athletic director during their initial campus visit to have a tracer completed
    and sent. The athletic director will follow up with the coach when the tracer is returned.
   Tracers should be done upon their application to Rio Hondo. This helps prevent any late issues with their participation.

Form 1’s

    Collecting

       The Form 1 is completed with all other forms at the team eligibility meeting. The athletic director is responsible for
        explaining the Form 1.
       After the orientation meeting, the coach is given an eligibility list of student who submitted the From 1. It’s the
        coach’s responsibility to reconcile this list against his or her class roster.
       Students not on the eligibility list cannot practice until completing a From 1 and must meet with the athletic director
       The athletic director updates the coach as students are added until the list is complete and reconciled with the class

   Reviewing

       The coach is responsible for reviewing material and assisting in the eligibility process.
       The athletic director is responsible for final review all the Form 1’s for accuracy.
       The athletic director check to make sure the Form 1 is filled out completely and is signed.
       The eligibility specialist using the student transcript system, checks to see if the student is actively and continuously
        enrolled in 12 units, has a SEP on file, assesses transfer work, assess grades to see if the student has passed
        sufficient units with the appropriate GPA and meets progress requirements.
       The eligibility specialist collects and attaches all tracers and Form C’s to the Form 1 and assesses that all transfer
        requirements have been met.
       Based on this review, the athletic director will sign-off on the Form 1 or will advice the coach of any problems.
       The coach will then sing-off on the Form 1 verifying that the top portion of the form, specifically high school
        attendance, time line from leaving high school and participation at the collegiate level, is correct.

   Verifying

       Admissions and Records (A&R) is responsible for verifying all the information related to academic requirements and
        residency is correct on the Form 1.
       A&R will verify that the information on the Form 1 matches the application on file for the student.
                                                     Coaches Handbook                                                         32
        A&R will verify the enrollment status of the student to make sure they are meeting all requirements.
        A&R will verify that all second-year students or California community college transfers meet continuing participation
        A&R will verify SEP status and that transcripts and enrollments are consistent with the SEP.
        After all the items above are verified, the Dean of Admission will sign-off on the Form 1.

   Inputting

        A&R advises the athletic director that the Form 1’s have been singed and are ready to be picked up.
        Forms are delivered to the Eligibility Specialist for review and inputting on the system.

   Caveats

        Form 1’s are due in Admissions and Records five days prior to the first schedule game, meet or match.
        Form 3 must be submitted the day before any game, meet or match for the student to be eligible.

                                               The Academic Athletic Counselor
                                                   And the Student Athletic

        GENERAL STUDENT                                         STUDENT ATHLETE

               High School Transfer                                    Eligibility Center
               Option to go FT or PT                                   To play = FT status
               Can go FT to PT                                         Once FT = Eligibility Starts
               Not required to pass # of units                         Required to pass # of units to be eligible
               Not limited to # of summer units                        Limited to # of SU units – residency

        GENERAL STUDENT                                         STUDENT ATHLETE

               May transfer to another CCC                             May transfer to another CCC w/requirements
               PHED Courses – Limited                                  PHED Courses – Required
               No limits to academic load                              9/12 rule – 18/24 rule
               Not required to graduate                                Grad req – Ath. Status
               Class Schedule – open                                   40-60-80 Satisf. Rule
               CSU/IGETC/Pattern

High School student just graduated – Question to ask Student

   Are you a Qualifier or Non Qualifier?
   Did you complete the Certification Center Forms and process?
   Did you graduate from High School?
   Did you take the SAT or ACT?
   Did you apply/accepted to 4 years colleges?
   Are you a California Resident?
                                                     Coaches Handbook                                                      33
A student who has been out of school for at least one year – Questions to ask student

       Did you attend any 4 or 2-year colleges?
       Are you a California Resident?
       Did you participate in any Intercollegiate Sport?
       Did you enroll as a FT or PT student?
       Where you eligible for Financial Aid/EOPS?
       Did you bring any transcripts with you?

2-2 CCC Transfer – Question to ask

   What school did you attend?
   Did you ever enroll as a FT student? What term?
   Did you participate in Intercollegiate Athletic? What sport?
   Are you planning to participate in a 2nd season of sport or a 1st season of a new sport at our school?
   Did you complete 12 units in residence at our school since your season of competition?
   Did you complete 24 unnits/2.0 GPA
   Do you owe the school any monies?
   Did you COMPLETE any English or Math courses?
   Were you eligible for Financial Aid and EOPS?

4-2-4 Transfer Student – Questions to ask

   When did you enroll at the 4-year college? (qualifier or non-qualifier)
   What sport did you participate in? (what level of competition?)
   Did you redshirt? Medical redshirt?
   How many units did you pass?
   How many FT terms did you complete?
   Did you complete any English and Math?
   What is you major?

Students Athlete Retention program / Academic Athletic Support Program

   College’s responsibilities
   Student’s responsibilities
   Purpose/objectives/goals/mission statement
   Targeted population
   Program components
   College academic support services
   Award and recognition standards.

Program Component – Student Athlete and the SEP/IEP

   Who is required to have an SEP/IEP
   Who completes the SEP/IEP?
   When is the SEP/IEP complete?
                                                     Coaches Handbook                                        34
   What information is placed on the SEP/IEP?
   When should the SEP/IEP be updated

Program Component – Tracking System for Student Athletes
 Grade check sheets – Who is responsible – Athletic department or counselor
 Study hall attendance
 Coaches on campus/coaches off campus
 Counselor and faculty communication
 Counselor and athletic department communication
 Counselor and basic skills communication
 When to meet the reams?
 How and when do you meet teams?
 Where/What are you doing during summer term?
 Academic calendar
Program Component – Study Hall
 What is the purpose?
 Who will be in charge?
 Where will it be located?
 How will it be monitored?
 Choices and consequences?
 Coaches “buy-in/practice schedule
 Administration “buy-in”/funding
 Basic skills “buy-in”
 Scholar-Baller concept
 Hours of operation
 Tutorial services
 English and Math labs
 Writing labs/online writing services
 Faculty appointments
 DSPS services
 Health services

Program Component – Forms/Checklists
 Athletic Handbook for Athletes and Staff
 Permission to release information
 Athletic Policy Statement
 NCAA/NAIA Eligibility Info Sheet(s)
 SEP/Planner/Academic Calendar
 DSPS From
 Grade Check Form
 Study Hall Attendance
 Graduation Petition/Form
 Athletic Exit Form
 CCCAA Form 3
 Academic Athletic Counselor Handbook

Program Component – Evaluation of Retention/Support Program

                                                 Coaches Handbook              35
   Who is involved with program review?
   What documents/stats will be used for evaluation?
   Are you starting out with a few teams or with the entire program?
   More funding

                                    MEDICAL SCREENING
We require a general and orthopedic examination along with an assessment by our sports medicine staff.

Before practice begins

       Students complete all emergency and insurance forms. These are available online or the coach has copies.
       See their personal physician, health center or team physician for their general examination.
       Complete their assessment with the sport medicine staff.


       Before the start of practice, sports medicine utilizes a roster provided by the coach to collect form, physicals and
        provide assessments.
       Prior to the first day of practice the sport medicine receives and eligibility list from the athletic director and prepares
        a checklist indicating what medical items students are missing in order to participate.
       As students are added to the eligibility list, sports medicine adds those students to their list to advise the coach on
        their statues.


       Before the Form 3 is submitted, the athletic director checks with sports medicine on the status of all team members.
       If a student has not cleared the medical screening, he or she will still be submitted on the Form 3, but will be listed
        as not eligible on the final participation list prepared for the coach, sports medicine department, and equipment
       Once the student has been cleared screening, his/her name will be added to the participation list.
       Sports medicine must advice the coach and athletic director if a student, after being cleared, in snot able to
        participate because of injury. At that point, the student will be removed from the participation list and cannot be
        added until cleared by ports medicine.

                                                      Coaches Handbook                                                           36
                               EQUIPMENT DISTRIBUTION
Before the start of practice
       The coach develops a roster that is given to the equipment manager with sizing and numbering information
       The equipment manager is notified by the athletic director of the 1st day of practice and is prohibited from issuing
        any varsity related equipment and/or supplies until that date.

On the first day of practice

       The equipment manager is given a copy of the ELIGIBLE class roster. The manager can only issue equipment to
        students who are enrolled in the class.
       After the first day, the student must provide the equipment manager with proof of enrollment before being issued
        any practice equipment.
       The equipment manager is given weekly updates of the class roster in case students drop.

Prior to the first game

       The athletic director gives the equipment manager the participation list. This is a list of cleared athletes who appear
        on the Form 3 and have completed the medical screening. Only names on this list can be issued game equipment.

After the first game

       The equipment manager receives an updated participation list weekly or anytime a student is added or dropped
        from the list.
       If a student drops below 12 units, the equipment manager and coach are notified immediately and the student is
        taken off the participation list. The student cannot be issued game equipment unless the equipment manager gets
        the approval of the athletic director.

At the end of the season

       If practical, all practice equipment is turned in after final practice.
       At completion of the final game, coaches are responsible for collecting all equipment and turning those items into
        the equipment manger.
       One week from the end of participation, students are billed for any missing or damaged equipment.
       Before returning any tracer, the athletic director will check with the equipment manager to see if the student had a
        bill for equipment. If the student has a bill, the tracer will not be returned until the student has resolved the debt.


       Once the Form 3 has been submitted on-line, the division secretary print out copies for the athletic director, coach,
        sports medicine and equipment manager.
       Only students listed on the participation list are cleared and eligible to play.
       As the Form 3 and participation list changes during the season, all parties will receive updates.

                                                     Coaches Handbook                                                          37
Instructor Name              Title                      Program      Phone Number
Ayala, Armando      Instructor                                       562-463-7401
Brenes, Orlando     Instructor, Coach              Men's Soccer      562-463-7402
Briehan, Julie      Instruct Assistant            Fitness Center     562-463-3461
Cartagena, Alyson   Coordinator of Dance                  Dance      562-463-7406
Clark, Dennyse      Academic Counselor              Counseling       562-463-7406
Eastman, Ron        Instructor, Coach                   Men's Golf   562-463-7409
Edmunds, LaVerne    Division Secretary                               562-908-3409
Esko, Teddi         Instructor, Coach          Women's Volleyball    562-463-7411
Gagen, Laurie       Instructor                                       562-463-7412
Galban, Nancy       Eligibility Specialist               Athletics   562-463-7635
Gonzalez, Caprice   Equipment Attendant                              562-463-3443
Herbert, Steve      Instructor, Coach            Men's Basketball    562-463-7414
Hinze, Mike         Instructor, Coach            Polo / Swimming     562-463-7416
Johnson, Steve      Instructor, Coach              W. Basketball     562-463-7403
Lona, Paul          Equipment Attendant                              562-463-7417
Lopez, Tony         Equipment Attendant                              562-463-7417
McDowell, Carol     Instructor                            Dance      562-463-7417
Muir, Russell       Athletic Trainer                                 562-463-7407
Natividad, Rory     Dean / A.D.                                      562-908-3457
Okamoto, Kelly      Instruct Assistant            Fitness Center     562-463-3461
Pudelko, Kathy      Instructor, Coach          Women's Basketball    562-463-7423
Salazar, Mike       Instructor, Coach                   Baseball     562-463-7429
Senk, Jodi          Coordinator                   Fitness Center     562-463-7430
Sherwood, Diana     Instructor                                       562-463-7433
Siara, Robin        Asst. Athletic Director                          562-463-7434
Tanaka, Jennifer    Instructor, Coach            Women's Soccer      562-463-7435
Tellez, Mike        Instructor, Coach                   Wrestling    562-463-7436
Unger, Karen        Instructor, Coach            Women's Tennis      562-463-7437
Urquidi, Bianca     Instructor, Coach                    Softball    562-463-7439
Watkins, Gayle      Instructor, Coach                   XC / Track     562-908-

                                     Coaches Handbook                               38

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