As a small business owner, the thought may have never crossed your mind to hire a personal assistant. However, as your business grows, so does the work required to run it. If you're trying to manage every administrative duty yourself, you likely aren't giving yourself the space and time to focus on expanding your business. An assistant can run your office, plan your schedule, manage your appointments and alleviate much of your stress.
If you haven't yet considered hiring a personal assistant, here are 10 signs that you desperately need one:
1. Your desk is a mess.
The top of your desk is covered with receipts, invoices, unopened mail and important documents you need to file, but you just don't have the time. Consequently, you waste a good bit of your day looking for everything, from a needed form to a pen.
2. Your tasks keep slipping through the cracks.
Realizing that you forgot to follow-up with someone, make a payment, attend a meeting or order supplies is a frequent occurrence. Even seemingly trivial tasks that are left undone can adversely affect productivity, customer service and workflow.
3.Your inbox and voicemail are overflowing.
Your email inbox contains hundreds of unread messages and your voicemail is filled with messages you haven't checked. You're too exhausted and burned out to weed through them, but you are very concerned about the opportunities you are missing because you haven't found the time to sort the spam from messages that hold potential.
4. You are always putting out fires.
Rather than maintaining focus on the big picture and moving the business forward, you spend your days dealing with one minor issue after another. Every task seems urgent.
5. You spend little time working toward long-term goals.
Your to-do list is a mile long, but few—if any—of your daily tasks move you toward meeting your goals of finding more clients, creating new products or services or finding ways to save and generate money.
6. You spend little face-time with employees.
Because you spend so much time dealing with administrative duties, you have no time to focus on coaching and training your employees. Team meetings have become a thing of the past, and you only speak to employees when a problem arises.
7. Your creativity is all but gone.
Forget coming up with new, fresh ideas for taking your business to the next level. You feel lucky just to keep the business afloat.
8. Your day is filled with constant interruptions.
You must stop mid-project to check urgent emails, field calls or respond to other urgent issues.
9. Your stress levels are through the roof.
You are struggling to juggle the workload. As a result, you can't put in the time needed to develop and grow the business. The stress of that bleeds into your personal life, causing problems in your personal relationships and with your health.
10. You can't take on more business.
You are turning down sales calls, event invitations and other networking opportunities because you don't have the time. Among other things, that hurts your sales lead pipeline, your potential to create new partners and your ability to find new cost-effective vendors.
If all that sounds familiar, then it’s time to consider not sweating the small stuff anymore. When you’re ready, take the right steps to find an assistant that can help you take your business to the next level.