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Human Resources

If Your Company Is Hiring, You Must Have These 3 Documents

An inevitable result of small-business success is that one day it will find itself in position to hire new employees. In fact, it should be the goal of every entrepreneur to build a company that is not only financially successful but is one that also creates jobs.

Entrepreneurs who start businesses that create jobs are what make the American economy grow.

But with job creation comes responsibilities that the employer has to its employees. The employer needs to protect itself from lawsuits and other unexpected “landmines” that may derail the train of successful growth that the company is on.

To help assure that an employer is operating within the rules and regulations that apply to it, and to assure that the work environment that is being created is one where both the employing company and its employees are protected and can thrive, there are certain documents that every employer would be advised to have at their fingertips the very first day that an employee gets hired.

Here are three documents that no employer should be without.

Employee Handbook

An employee handbook is essentially the rule book of the company. It sets forth the company’s policies and procedures to help guide the employees. It also assures that there is a clear understanding of what is expected by the employer and what rights the employee has in regards to the employment relationship.

Whether a company has one employee or fifty, an employee handbook is an important part of the employment relationship and should not be overlooked.

Many employers put off creating a handbook because, frankly, they view them as overwhelming, confusing and expensive to create—and they can be, especially if an attorney must be employed to create it. But retaining an employment attorney’s services is not the only option a business owner has.

It is recommended that if your business has the resources and the ability to engage the services of an attorney to create your employee handbook that you should do so. But not all businesses are in the position to be able to afford an attorney.

Luckily there is an alternative. Docstoc.com has a tool that helps with the creation of many documents that businesses need every day, including an employee handbook. The Custom Documents tool guides users through a step-by-step process that allows the user to customize the document to fit their specific needs.

For example, to create an Employee Handbook customized for your business, all you need to do is answer around 45 specific questions about your business and its policies. The end result will be your company’s own custom-tailored document that can be distributed to the employees. Once all of the questions are answered, the user can download their customized document in final form and use it for their business.

It really does not get any simpler than that.

Employment Agreement

Another important document that all employers should have is an Employment Agreement. An Employment Agreement (or "employment contract") serves to establish the terms of the relationship between an employer and its employee.

Though the employee handbook will establish the company’s employment policies, there is also a need to establish the terms and conditions that will apply to the specific employment relationship that is created with each individual employee. Included in the handbook should be vital information that needs to be clearly established to assure that your employee is performing their job functions in the most productive manner. It should also protect your company in the event a dispute arises.

Having clearly defined job duties and salary information will protect both the employer and the employee. A well-drafted Employment Agreement will fulfill this need among many others.

As with the Employee Handbook, many employers simply operate without written employment agreements, making many excuses for why they do not have them. Cost and the time to create used to be legitimate excuses, as was lack of knowledge of what should be included in such a document – but, not anymore. With Docstoc’s Custom Documents tool customized employment agreements are only 25 questions away. Thus, in about 15 minutes any business can have its own Employment Agreement tailored for their specific needs. And, there is no need to worry about trying to make one agreement fit all – with the Custom Document tool you can make as many different Employment Agreements as you need. Click here to get started on your Employment Agreement.

Job Description

The third document that every employer should have is a job description that applies to each job that the employer hires for. A job description is an important document in training new employees and in recruiting. If the job duties are unclear to an employee, it is assured that they will not perform to your level of expectation, and if you are trying to recruit to fill an open position the best way to assure you get the most relevant applications sent your way is to post a thorough and clear description of the job position you are seeking to fill. Don’t recruit another employee without a job description ready to assist you in your search. Take advantage of Docstoc’s Custom Documents tool to draft your own Job Descriptions.

These three documents will help protect the business that you have worked so hard to build. Whether your business employs 1 or 50 employees, having the right documents ready to protect your business if disputes arise is one of the smartest moves a business owner can make. Don’t let your business be exposed to unnecessary risk, create your Employee Handbook, Employment Agreements and Job Descriptions today.

Starting a Business?
Join Docstoc's 100% Free Quick-Launch Guide to Starting a Business! Curated Exclusively by the Editors of Docstoc